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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
One excellent way for gathering content for a OneNote notebook is to send it directly from its destination source. In other words, if you've got a Word document, you can take the content from that document and send it directly to OneNote. Same thing, if you're browsing the Internet, for example. Let's look at these two scenarios using our TwoTrees notebook with the Recipes section selected. We're going to go just past the last recipe in the A-D section here. When we see the New Page icon and the black bar below the last recipe beginning with C, we're going to click it to create a new page.
Let's say we have a Caesar Salad recipe that we want to send to this page. So, we're setting up the page ahead of time. This is important because of something called Quick Filing that allows you to choose where you're going to send the content to. We actually want it to go down here below our title. Now let's go to Microsoft Word, and if you've got the Exercise Files, this is the file. It's called CaesarSalad. And instead of highlighting everything, selecting it and copying and pasting, we can send it directly to OneNote by going through the process of printing.
So, we'll go to Backstage View by clicking the File tab, click Print, and for the printer, you'll want to change from your default printer to the driver for Send To OneNote 2010. This is installed automatically with the Office suite, so it's a selection. Once it appears as your printer, click the Print button. It's actually sent to OneNote. But OneNote's flashing away down here, because something needs to be done at the other end. So, I'll switch back to OneNote, and you'll see this dialog box open up. This is the Quick Filing feature that's new to OneNote 2010 allowing you to select the location where you want to send that content to.
So, you don't have to go to your Unfiled Notes and then later on manipulate that content to the appropriate location. In this case, we've already got the page set up under Recent Picks. Because it's a new page, you'll probably find Caesar Salad there. If you don't see it, no problem, just go down to All Notebooks here, click the Expand button next to Recipes, and in the A-D section you'll see your new page for Caesar Salad. Either way, as long as it's selected, when you click OK that entire content is sent directly to the appropriate page. Now we've got our Caesar Salad here in our notebook.
How about doing it from web browser like Internet Explorer? Well, in this case, I highly recommend creating the page ahead of time, if you don't already have it. In this case, we're going to put one in here after our Veggie Lasagna, the very last recipe. We'll click the New Page icon with the black bar showing up under Veggie Lasagna. We'll just type in Ziti like so, and this is where we want that to go. We'll flip over to your Web browser. In this case, I'm using Internet Explorer. I've gone to a site called FreeCookingRecipes.net with the Pasta category selected.
I can see right here there's one With Fresh Tomato-Olive Sauce. So, Ziti With Fresh Tomato, I'm going to click that recipe. I really don't want everything I see on the page here. All I want is the recipe. So, I'm going to select it in this case. Just click-and-drag from the first ingredient to the very end of the instructions. If you right-click selected text in your browser, you might see Send to OneNote right there. That's an option, or you can go right through the print process by clicking the File menu, selecting Print, or Ctrl+P is the keyboard shortcut.
In this case again, you'll want to make sure that you select Send To OneNote 2010, where it says Select Printer, and make sure that it's just the selection you're sending. You don't need the entire page or range of pages. With that selected, you can click Print, which will send it to OneNote. Again, OneNote's busy down here doing something. We'll flip over. There's our Quick Filing dialog box for selecting a location. In this case, we want to send it to that new Ziti page. So it might be a Recent Pick because we just created it.
It's the current page as well. When you click OK, that content then shows up right there. You can see it on the appropriate page. Now, coming from a Web browser, there might be some fixing up to do, but when you double-click you'll notice that you can't really get in there. It's an object. So, you can make that text searchable, but it's still an object, so you can't get in there and start cleaning things up unfortunately. You've got the object, but it was a quick way to get it from your Web site directly to OneNote, because of Quick Filing and the Send To OneNote 2010 option.
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