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OneNote 2010 New Features
Illustration by Neil Webb

Selecting paste options with ctrl + v


From:

OneNote 2010 New Features

with David Rivers

Video: Selecting paste options with ctrl + v

When you cut or copy content from one location to be pasted in another location, there are Paste options that are available to you, allowing you to keep formatting, change up the formatting along the way. Those options were never available to you when using the keyboard shortcut. At least not until now. So, we are going to explore it here OneNote 2010. We're going to use our AGM 2010 notebook. We will go to the Speaker List page, and select the sub page title, David Rivers. You can see there's a spot here for inserting a biography. Let's say that content exists somewhere else such as in a Word Document. We will switchover to Microsoft Word and we want to take the name at the top and all of the description down below by clicking and dragging from the beginning down to the end. We select everything and the keyboard shortcut for copying this because we want to leave a copy here is Ctrl+C. Hold down Control.

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OneNote 2010 New Features
1h 15m Appropriate for all May 19, 2010

Viewers: in countries Watching now:

In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon interface
  • Using the Quick Access toolbar for commonly used commands
  • Applying preset styles
  • Locating content with fast search
  • Merging notebook sections
  • Showing and hiding note authors
  • Using highlighting to find changes
  • Saving OneNote content to PDF or XPS
Subject:
Business
Software:
OneNote
Author:
David Rivers

Selecting paste options with ctrl + v

When you cut or copy content from one location to be pasted in another location, there are Paste options that are available to you, allowing you to keep formatting, change up the formatting along the way. Those options were never available to you when using the keyboard shortcut. At least not until now. So, we are going to explore it here OneNote 2010. We're going to use our AGM 2010 notebook. We will go to the Speaker List page, and select the sub page title, David Rivers. You can see there's a spot here for inserting a biography. Let's say that content exists somewhere else such as in a Word Document. We will switchover to Microsoft Word and we want to take the name at the top and all of the description down below by clicking and dragging from the beginning down to the end. We select everything and the keyboard shortcut for copying this because we want to leave a copy here is Ctrl+C. Hold down Control.

While holding that down, tap the letter C. Everything gets copied to the Clipboard. It's sitting there waiting to be pasted now and in our case, we want to paste it in OneNote. So, we'll switch back to that program and inside the note where it says Insert Bio here, we will click-and- drag across that text because we actually want to replace it. So, because it selected, whatever we paste now will replace the selected text. Now traditionally, you might go up to the Ribbon and click the Paste drop-down button and see those Paste options for keeping Source Formatting, Merging or Removing the formatting and keeping the text -only. You might even see a Picture option.

Well those options were never available to you if you like to use the keyboard shortcut. So, we're going to do that by using Ctrl+V. Hold down Control, tap the letter V, and automatically it's going to be pasted using the default option, but what's new is what appears at the bottom corner here, Paste Options, and we can click that arrow to see the same Paste options we can see from the Ribbon or by right-clicking with the mouse. So, the first one we will Keep Source Formatting. That's the default and that's what we see right now. You can see all of the formatting that we saw in the Word document.

Another option is to Merge Formatting, so it will take some of that formatting from Word and merge it with the formatting that's here in OneNote. If we select that, you can see what happens. It's very similar. We've got the same font, but we've got some of the attributes from the Word document. Same thing goes for the title. What I really like though is that we can go back down to that same button and try some other options, such as to Keep Text Only. This way none of the formatting is copied over. It's just the text and we can do our own formatting here if we wanted to.

We go back to that drop-down and select it. Another option is Picture, and this doesn't always show up here but it does in this case because you may have noticed in the Word document, there was a graphic line separating the title, the name David Rivers, from the description down below. So we could actually paste the content as a picture. Let's select that and see what happens. Look at that. It's the exact same look that we saw in the Word document, but when we click inside here, you will notice the handles around the outside. This is a picture of that text. That's not real text.

So, we really don't want to do that. What we want to do is switch it back to the other options. So we are going to select it. Press Delete. It's still in the Clipboard. We'll do a Ctrl+V, and there is our Options down below gain. So we select that and let's go to keep the text only. So, we can do our own formatting here in OneNote. You can see it's just very plain text, but it's all of the content from the Word Document. If this is the default that you want happening every time you copy or cut and paste content, you can go back to this drop-down and choose set as default.

It's the one that's selected, Keep Text Only, so we'll click Set as Default Paste, and now every time we cut or copy content from somewhere else and paste it here in OneNote, it will be pasted as text only. Something that was never available to you when using keyboard shortcuts in previous versions.

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