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OneNote 2010 Essential Training

Seeing past versions quickly with versioning


From:

OneNote 2010 Essential Training

with David Rivers

Video: Seeing past versions quickly with versioning

When you share a notebook and collaborate with others, you've got multiple authors contributing to the same notebook. The occasion may arise when you need to go back to a previous version of a page, or at least see what that previous version was and decide whether or not you need to revert back to it. Well, OneNote 2010 does have a Page Versions tracking feature and we are going to take a look at it now using our TwoTrees12 notebook. You can see here I am on the User Conference tab or section, looking at the Conference Overview page.
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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OneNote 2010 Essential Training
4h 10m Beginner Jun 29, 2010

Viewers: in countries Watching now:

In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.

Topics include:
  • Adding content to notes, including screen clippings, images, audio, and video
  • Searching notebooks
  • Tagging notes
  • Organizing information in notebook sections
  • Working with Outlook events and tasks
  • Creating tables
  • Converting handwriting to typed text
  • Using templates
  • Printing notes and selections
  • Sharing and syncing notebooks
Subjects:
Business Productivity Note Taking
Software:
OneNote
Author:
David Rivers

Seeing past versions quickly with versioning

When you share a notebook and collaborate with others, you've got multiple authors contributing to the same notebook. The occasion may arise when you need to go back to a previous version of a page, or at least see what that previous version was and decide whether or not you need to revert back to it. Well, OneNote 2010 does have a Page Versions tracking feature and we are going to take a look at it now using our TwoTrees12 notebook. You can see here I am on the User Conference tab or section, looking at the Conference Overview page.

Now this page appears to have another author who has made a contribution at this point. As I scroll down, it looks like the rest was done by me. But if we go up to the Share tab on the Ribbon, you will notice in the History group here we've got something known as Page Versions. Now if you just simply want to display the different page versions, you can click the top-half of this button. If you want to see the options, go to the lower-half and click the drop-down. Right at the top is the default page versions. So that's what will happen if you click the top-half of the button.

Let's give it a click. Well, over here on the right-hand side we see our Conference Overview and then as we go back, you can see we have got previous versions as well. When we go to a previous version, we will see highlighting showing us exactly what was contributed by the various people and anything that's changed. So in this case, you can see all these green highlighting showing us what's changed. Let's go back up here. It looks like Karen L made a simple change to one line. You also see this message across the top of the page. "This is an earlier version." It will be deleted over time and if you want to restore or delete this version, you just simply click the message across the top.

So let's give it a click and you will see a pop-up menu with several options. We can restore back to this version. We can delete this version, if we don't want it. We can even copy this page to another page. So we can create an actual page, not just a version of the page representing this previous version of our content. We can also delete all versions in this section or the entire notebook, if you wanted to. And if you don't want to track versions, Disable the History for This Notebook is there as well. And if you need to just simply hide it, keep it going but hide it, you have the opportunity at the very bottom of this menu to hide your page version.

You won't see them until you come back here and decide to show them again. But let's just delete this version and you can see what happens over here on the right-hand side. Here is our final version right in front of us and we have only got two different versions now that we can look at and at any time, we can revert back. This one, you can see it doesn't have a lot of information that's been added to it. If we go to the next version, there are a lot of content that's been added and this is our final version here and it looks like Karen Leslie is also presenting. We are going to go back to just David Rivers.

So let's go back to this one and at the top, we will click and choose Restore Version this time and it becomes the last version and a new older version is created and let's say we just want to get rid of all the old versions now in this section. We will go to the Page Versions drop-down and we will Delete All Versions in this section. We have to confirm that by clicking the Yes button and when we do, they are all gone and we are left with the latest. So Page Versioning is a great option to not only take a look at past versions of a page, but if you need to restore those versions, bringing you back to an older version that maybe was more accurate before changes were made.

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