Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Seeing past versions quickly with Page Versions

From: OneNote 2010 New Features

Video: Seeing past versions quickly with Page Versions

If you've ever wished you could go back to a previous version of a page in one of your notebooks to see what you use to have well you now can in OneNote 2010 thanks to a new feature known as Page Versions. We are going to use our UserConference3 notebook in the Weekly Meeting section looking at a page titled September Meetings. Next click the Share tab on the Ribbon and take a look at the last group on the Ribbon titled History. You've got a button for Page Versions. A button itself that will allow you to see alternate versions that exist for the page you're looking at, as well as a drop-down with some options, but let's start by noticing that the button itself has grayed out.

Seeing past versions quickly with Page Versions

If you've ever wished you could go back to a previous version of a page in one of your notebooks to see what you use to have well you now can in OneNote 2010 thanks to a new feature known as Page Versions. We are going to use our UserConference3 notebook in the Weekly Meeting section looking at a page titled September Meetings. Next click the Share tab on the Ribbon and take a look at the last group on the Ribbon titled History. You've got a button for Page Versions. A button itself that will allow you to see alternate versions that exist for the page you're looking at, as well as a drop-down with some options, but let's start by noticing that the button itself has grayed out.

This will tell you right away there are no alternate versions for this page. Now automatically versions are tracked for you, in other words there is a history that's been created. If you click the drop-down, you'll notice at the very bottom of this menu, Disable History for This Notebook is an option, but it's not checked off, so it is enabled by default. So let's see what happens now if we go to the next page, sub-page under September Meetings. We'll just click Meeting for September 2. Notice a Page Versions button is selectable now.

It's no longer grayed out. This should tell you right away that there are alternate versions of this page, and if you want to see them you just click the button. Right away something happens over here in our Page tabs underneath Meeting for September 2, you'll see the date and the author of the previous version. Now keep in mind that Page Versions don't last forever. They do expire and over time eventually Page Versions will be deleted automatically for you by OneNote. So if you are trying to view a Page Version now and it's not there, it's simply expired.

And if you want to take a look at that and see what it look like back then, just click the Actual Page tab and you'll see highlighted contents. This is what it used to look like. Now you'll also have some options across the top of the page here. This is an earlier version of the page. It will be deleted over time but you can click here to restore or delete the version right now if you wanted to. So let's just click there to see the options. Restore this version, so you'll have it right here in your notebook. You can delete the version, copy the page to somewhere else, and then you will see options that are also available from the Ribbon, deleting all the versions in the section or the entire notebook. There's the Disable option and High Page Versions is as same as clicking the button.

We click it to view Page Versions. We click it to hide Page Versions. So it is a toggle. So let's toggle it back on. We'll go to that version, click at the top, and we've got a more up-to-date version. We no longer need to track this in the history. So let's delete it, click Delete Version and it's gone. We'll go to the next page. Notice it also has Page Versions. We know that because the button is selectable. Click the drop-down and you'll see at the very top Page Versions. This is the same as clicking the button at the top and sure enough there's another version there, you can see what's highlighted when you go there and if you want to delete it, you can. Let's just leave it. We'll just hide it by clicking the same button that turns it on.

And let's go to the next date here. Now in this case we do have Page Versions. What about meeting for September 29? No you can see it's grayed out, but if we click inside the note here that says this meeting will include a conference call, we'll just press Enter at the end. And as soon as we press Enter and start making a change, notice the Page Version button is now selectable. There is a previous version out without that hard return, so we could start typing in additional text here, creating our new version, but keeping track of the old versions simultaneously. So let's just type in some text here. There we go.

So you've got some additional information. Now we've got an older version. We can view that by clicking the Page Versions button and selecting the Page tab to see it without that extra line and if we don't need to keep this, really it's the same thing. Just missing some information. We can click here to delete it. Let's go ahead and do that and now we are left with the most up-to-date version. Notice that the Page Versions button is no longer selectable because we removed previous versions. So if you ever need to go back and take a look at what a page used to look like in one of your notebooks, remember you've got page versioning now that allows you to do exactly that and even restore or delete those versions at your command.

Show transcript

This video is part of

Image for OneNote 2010 New Features
OneNote 2010 New Features

27 video lessons · 3921 viewers

David Rivers
Author

 

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed OneNote 2010 New Features.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.