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OneNote 2010 Essential Training
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Saving to other formats


From:

OneNote 2010 Essential Training

with David Rivers

Video: Saving to other formats

In most programs, when you want to pass a file on to somebody else, they need to have the same program you have to view that file. Over here in OneNote, you can share notebooks with other people who have OneNote, but if they don't have OneNote, what do you do? Well, we're going to talk about saving to different formats using our TwoTrees11 notebook and let's start by just going to a specific page. In the Recipe section, we'll select the Veggie Lasagna. You have the ability here in OneNote to save a single page or section or an entire notebook to a different format.
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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OneNote 2010 Essential Training
4h 10m Beginner Jun 29, 2010

Viewers: in countries Watching now:

In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.

Topics include:
  • Adding content to notes, including screen clippings, images, audio, and video
  • Searching notebooks
  • Tagging notes
  • Organizing information in notebook sections
  • Working with Outlook events and tasks
  • Creating tables
  • Converting handwriting to typed text
  • Using templates
  • Printing notes and selections
  • Sharing and syncing notebooks
Subjects:
Business Productivity Note Taking
Software:
OneNote
Author:
David Rivers

Saving to other formats

In most programs, when you want to pass a file on to somebody else, they need to have the same program you have to view that file. Over here in OneNote, you can share notebooks with other people who have OneNote, but if they don't have OneNote, what do you do? Well, we're going to talk about saving to different formats using our TwoTrees11 notebook and let's start by just going to a specific page. In the Recipe section, we'll select the Veggie Lasagna. You have the ability here in OneNote to save a single page or section or an entire notebook to a different format.

To do this, all we have to do is go to Backstage View by clicking the File tab and then down to Save As. When you click that, you'll notice that you have the ability here to Save the Current Page, the entire section, or the entire notebook, and depending on what you select here, you'll see different options here on the right-hand side. For page and for section, if you click section, you'll see the same options. You can save it to another section, an OneNote 2010 section. If the person you want to give access to this file to only has OneNote 2007, you can convert it back to one of those formats. Or maybe they don't have OneNote at all.

In this case, the most popular word processor in the world, Microsoft Word, might come in handy. You can save your page or section to a Word document, even to older Word formats. We're going to be talking about PDF and XPS a little later on. You also have the ability to save your content to a Single File Webpage. In this case you can see it's a .mht file, so there's some HTML involved. People will be able to view it in their browser and this can come in handy too if you wanted to post any of your content to a web site.

By the way, when you email content to somebody, this is the default format that's created, when you email a page or a section. So let's say the person that we want to give this file to, this content to, only has Microsoft Word and all we need is page selected in this case. We're going to click Word Document and you have to keep in mind what version of Microsoft Word they're using. If they've got the latest version of Word, Word 2007 or even Word 2010 that's just coming out, you would then be able to save to a Word document with the .docx extensions.

So let's select that. When you click this it's selected, it's highlighted, and all you have to do now is click the Save As button down below, and you get to give it a name, and you get to choose where you're going to do this as well. Let's just put it on the Desktop. Notice the name is Veggie Lasagna. That's the name of the page, so you see it right there and it's automatically getting a .docx extension. Now if you want to change your mind at this point, you can just click the drop-down and you'll see those options again from the drop-down list. So I maybe realize they have an older version of Microsoft Word.

Then you would choose Microsoft Word Document with the .doc extension, there you go, there's the new extension. You also have the ability to change your selection here as well. We have Selected Pages, so that in this case it's our current page, the Veggie Lasagna page, but you could choose the Current Section or even the Current Notebook from here. But let's just click Save and that saves up this page in its on Word document and now we could email that off as an attachment or just send it to them on a memory stick, whatever. Now let's look at another option here. When you go back to Backstage View and click Save As, and this time select notebook. Remember you're going to be saving entire sections within a notebook and all the pages.

Your Select Format drop-down has a very limited number of options here. The option at the very top is an OneNote Package and this is a package then that would be opened up in OneNote. Someone else would have to have OneNote to open up your package, but they get to see all of the sections in your notebook. They get to see all of the pages in those sections and instead of having a file folder system like we have, you get this one file that's a packaged file. When they open up the package, they get all of the folders for each of the sections and subsections and so on.

You also have the other two options of PDF and XPS when you select an entire notebook, and that's something we're going to be talking about in the next lesson. So we'll click the File tab to close that up and here we are back to our TwoTrees11 notebook, knowing that we are able to select any of the content from this notebook and save it to another format to share with someone else.

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