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OneNote 2010 New Features
Illustration by Neil Webb

Saving OneNote content to PDF or XPS


From:

OneNote 2010 New Features

with David Rivers

Video: Saving OneNote content to PDF or XPS

In OneNote 2010 you can now save your pages, sections, or even an entire notebook to the PDF or XPS formats. Let's say we want to share our OneNote notebook with others who don't actually used OneNote, and we want them to deal to read the content but not necessarily change it. In that case, with our notebook open and on the section and page of your choice, you then go to File, go to Backstage view, click Save As, and you see the options. Your current page section or notebook can be saved in any of the formats you see on the right-hand side.

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OneNote 2010 New Features
1h 15m Appropriate for all May 19, 2010

Viewers: in countries Watching now:

In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon interface
  • Using the Quick Access toolbar for commonly used commands
  • Applying preset styles
  • Locating content with fast search
  • Merging notebook sections
  • Showing and hiding note authors
  • Using highlighting to find changes
  • Saving OneNote content to PDF or XPS
Subject:
Business
Software:
OneNote
Author:
David Rivers

Saving OneNote content to PDF or XPS

In OneNote 2010 you can now save your pages, sections, or even an entire notebook to the PDF or XPS formats. Let's say we want to share our OneNote notebook with others who don't actually used OneNote, and we want them to deal to read the content but not necessarily change it. In that case, with our notebook open and on the section and page of your choice, you then go to File, go to Backstage view, click Save As, and you see the options. Your current page section or notebook can be saved in any of the formats you see on the right-hand side.

Now, with Page selected you got many different file types to choose from including PDF and XPS. Now, just in case you didn't know, Microsoft XPS was designed as a direct competitor to Adobe PostScript and PDF, which is by the way of a de facto standard document format on the Web. Now, just like PDF, an XPS document is displayed identically on every computer and will represent the printed page. If we go to Section, you can see you've got the same file types to choose from, but when you click Notebook, your options are a OneNote Package or PDF and XPS.

So, with Notebook selected, let's choose PDF and click Save As. Now, at this point, you'll see the name of your notebook with the PDF extension and now you can choose the location, such as the desktop. That's what I selected here. When you click Save, it's automatically converted and saved to the location you chose. So, if we want to take a peek of that, we simply minimize OneNote. It takes to our your desktop. You'll see the PDF document. Of course, you'll need Adobe Acrobat to open it up. It's a free download from adobe.com.

Just double-click the document. It opens up in Adobe Reader and you can see the number of pages because it's the entire notebook. Each section and each page is its own page here in our Adobe PDF document, and we can move down through the various pages to view the contacts. And you can see it's just as it would appear if we were to print out this content. Of course, we can zoom out to get a full-page view if we needed to. All of the features available to us in Adobe Reader. Let's just close that up and return to OneNote. So, with the ability to save to the PDF and XPS in OneNote 2010, you now have a secure way to share a read-only version of your OneNote content with anyone who uses a computer.

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