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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
One very cool feature here in OneNote 2010 allows you to record audio or video files on the fly, while you're taking notes in your notebook. The audio or video clip will be stored on the page. Any notes that you take will be time coded to a spot in the audio or video clip so you can quickly go back and research. Let's explore this now using our TwoTrees notebook. We'll go directly to the Budgets section. Let's say you're going to be seating in on a budget speech and you want to take some notes and record the speech simultaneously.
Well, first we'll go over here to the right-hand side and click New Page to create a new page. We'll title it our Budget Speech. Down below, it's where we want the recording to go. So we'll be taking notes while we record. I'll just create a little space here for the note. We'll go up to the Insert tab on the ribbon. Instead of actually attaching an audio or a video file, you'll notice there is a Recording group here for recording audio or recording video. When we record audio, it's instantaneous.
When you click this button, you start recording. So of course, you're going to have to have either a mike built into your computer, or plugged into your computer to follow along with me. I'm going to be giving the speech while I take some notes. So here we go. Let's click the Record Audio button. Ladies and gentlemen, today I present Budget 2010, the next step forward on the road to renewed prosperity for the Two Trees Olive Oil Company. As our CEO, Karen Corey has already announced in her speech from San Francisco three weeks ago.
This new budget builds on our Q4 momentum and sets the foundation for the company we want. Not just 5 or 10 years out, but for generations that follow. We've come through an unprecedented global economic downturn and although it will take time, we are on a way to recovery. All right. So we click the Stop button when we want to stop recording the audio. You'll notice that we now have a Windows Media file here, an audio file. We also have our notes.
Something happens inside this note when we hover over these things. When we hover over the icon, first of all, we do see some information about that audio file. It's called Budget Speech. That's from our title on the page. You can see when it was Last Modified, the Size, and over here on the left-hand side a little Play button. We can go here to playback the audio file. Let's do that. (Recording: Ladies and gentlemen, today I present budget 2010, the next step forward on the road to renewed prosperity for the Two Trees Olive Oil Company.) All right, so we'll just click Stop.
So you can always go there to playback the audio file. You can also use your control buttons on the ribbon. But as we move a little further down next to our notes, you'll notice that each line has its own Play button. That will allow us to play a certain portion of the audio file beginning where we took the note. So if we go down to Long term plan and click Play there. (Recording: Not just five or 10 years out, but for generations that follow.) So you can see there that it actually started playing the audio clip from the point, actually a little bit before, where we started typing in our notes.
That's thanks to the Audio & Video Settings that appear on the ribbon here in the Options group. We'll give that a button a click. You'll see right at the top, When playing linked audio and video, rewind from the start of the paragraph by the following number of seconds. So, when we click that little Play button. We're actually started playing the audio clip 5 seconds before we started typing that note. It's time coded and it remembers. This is fully adjustable of course. Just click Cancel there. Now the same thing applies to video. If you have let's say a camera built into your laptop or notebook computer, or you've got your own video camera plugged right in and focused in on the person giving the speech, you can be recording the video clip.
Notice here from our Playback tab, we also have access to Audio and Video. When you record video, it automatically starts recording what the camera sees. And any notes that you take will be time coded to the spot in that video clip where you took them. It works very similar to the audio, except that you can see what it is you're listening to. So this is a very cool feature, very handy feature. If you're accustomed to sitting in meetings or maybe lectures where you need to take notes, you can also be recording what you're hearing, even what you're seeing with audio and video.
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