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Printing notes and selections

From: OneNote 2010 Essential Training

Video: Printing notes and selections

At some point the need may arise to print some of the content in OneNote notebook and we're going to look at a couple of different methods in this lesson using our TwoTrees10 notebook. Let's start by going to the Recipes section. Here's a great example of content that we might want to print out to share with someone else, or it could be from the Revenue section, going into a Revenue meeting and you've got handouts. Either way, here in OneNote there's a couple of different ways for selecting exactly what it is you're going to print.

Printing notes and selections

At some point the need may arise to print some of the content in OneNote notebook and we're going to look at a couple of different methods in this lesson using our TwoTrees10 notebook. Let's start by going to the Recipes section. Here's a great example of content that we might want to print out to share with someone else, or it could be from the Revenue section, going into a Revenue meeting and you've got handouts. Either way, here in OneNote there's a couple of different ways for selecting exactly what it is you're going to print.

So here with our A-D page selected, which also contains a number of sub-pages, remember this is called a page group. This will come in handy when we start to print. Let's go to the traditional method we've used other programs, Microsoft Word, PowerPoint, etc, other applications. Click the File tab to go to Backstage View, click Print, and then click the Print icon and typically this is where you're going to go to do printing in most other applications. Notice here we get to choose our printer. You'll see the default printer with the checkmark. You've also got the ability to select preferences, print ranges.

Now notice the Print Range is the same as what we'd see in any program, Word, PowerPoint, Excel. We can print all, just a selection, if we selected content, pages, or the current page if we had the ability to select Current Page here, which we don't. We can also choose the number of copies from here and collating or not. So this is all standard Print dialog stuff. Let's click Cancel and look at another method, a method I would prefer to use when using OneNote. We'll go back to Backstage View, we'll go down to Print, but this time select Print Preview.

Here we get a preview of the current page and notice for the Print Settings, when we go to the Print Range, we see examples that fit an OneNote notebook better. So Current Page is selected by default perhaps, but you've also got the ability to print a page group. A page group is a page and all of its subpages. So in this case, with our Print Preview, we can use the navigation buttons to go through the various pages in this page group, and you'll notice when we get to the end of Caesar Salad here, we can't go any further.

That's the last aubpage of our page group. If we go up and change the print range to Current Section, well then we can continue on through every page and aubpage in the entire Recipes section. You can see we can go on way past Page 6. Now we can also change the paper size. Letter is the default, so you want to match this up with the paper that's already in your printer, waiting to be printed on. Scaling content to the paper width is automatically set in OneNote. Because we have an infinite width when working in a notebook, you may want to scale it down so it fits the width of the paper that's going to be printed on, and then down below you can choose your orientation.

You can also choose whether or not a footer, that's information about the section and the page numbers, etcetera, will appear at the bottom of each page. By default, you'll see the name of the section and the page number itself. So if we click the drop-down, you'll see there are some other options. Just the page number, just the name of the section or no footer at all. Let's click None and you can see it disappears from the bottom of our Preview. Now when you're ready to print and you've made all of these selections, look what happens when you click the Print button. Notice the three dots or the ellipses that appear after the word Print.

That means we're going to go back to another dialog box. There we go, you can see the pages are selected for us according to our selection, which was to print the entire section, and we still have access to the various other options like the number of copies and the printer we want to send this to. Clicking Print will actually send them off to the printer according to your selections. So let's click Cancel here, unless you really want to print this entire section. The other option is to print just selected content. Let's go to Baba Ghanoush and let's say we want to print just the instructions here.

So we'll click inside the note, click and drag across and down, so we select all of the instructions, and now when we go up to File and Print, again I prefer always to go to Print Preview first. You'll notice here that we've got the Current Page selected. If we click the drop-down, we can change it to any of those other options again, but when we click Print, we get to choose Selection, which is already there for us actually, because it knows that content has been selected.

So when we click Print this time, we're only printing the information that was selected. Go ahead and click Print if you want to print that out and deselect just by clicking anywhere outside the note. So when it comes to printing content in your OneNote notebook, I highly recommend going through Print Preview so you get a chance to see what it's going to look like for one, but you'll also have access to those OneNote options that pertain to working with the notebook here in OneNote 2010.

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This video is part of

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OneNote 2010 Essential Training

64 video lessons · 24412 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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