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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
At some point the need may arise to print some of the content in OneNote notebook and we're going to look at a couple of different methods in this lesson using our TwoTrees10 notebook. Let's start by going to the Recipes section. Here's a great example of content that we might want to print out to share with someone else, or it could be from the Revenue section, going into a Revenue meeting and you've got handouts. Either way, here in OneNote there's a couple of different ways for selecting exactly what it is you're going to print.
So here with our A-D page selected, which also contains a number of sub-pages, remember this is called a page group. This will come in handy when we start to print. Let's go to the traditional method we've used other programs, Microsoft Word, PowerPoint, etc, other applications. Click the File tab to go to Backstage View, click Print, and then click the Print icon and typically this is where you're going to go to do printing in most other applications. Notice here we get to choose our printer. You'll see the default printer with the checkmark. You've also got the ability to select preferences, print ranges.
Now notice the Print Range is the same as what we'd see in any program, Word, PowerPoint, Excel. We can print all, just a selection, if we selected content, pages, or the current page if we had the ability to select Current Page here, which we don't. We can also choose the number of copies from here and collating or not. So this is all standard Print dialog stuff. Let's click Cancel and look at another method, a method I would prefer to use when using OneNote. We'll go back to Backstage View, we'll go down to Print, but this time select Print Preview.
Here we get a preview of the current page and notice for the Print Settings, when we go to the Print Range, we see examples that fit an OneNote notebook better. So Current Page is selected by default perhaps, but you've also got the ability to print a page group. A page group is a page and all of its subpages. So in this case, with our Print Preview, we can use the navigation buttons to go through the various pages in this page group, and you'll notice when we get to the end of Caesar Salad here, we can't go any further.
That's the last aubpage of our page group. If we go up and change the print range to Current Section, well then we can continue on through every page and aubpage in the entire Recipes section. You can see we can go on way past Page 6. Now we can also change the paper size. Letter is the default, so you want to match this up with the paper that's already in your printer, waiting to be printed on. Scaling content to the paper width is automatically set in OneNote. Because we have an infinite width when working in a notebook, you may want to scale it down so it fits the width of the paper that's going to be printed on, and then down below you can choose your orientation.
You can also choose whether or not a footer, that's information about the section and the page numbers, etcetera, will appear at the bottom of each page. By default, you'll see the name of the section and the page number itself. So if we click the drop-down, you'll see there are some other options. Just the page number, just the name of the section or no footer at all. Let's click None and you can see it disappears from the bottom of our Preview. Now when you're ready to print and you've made all of these selections, look what happens when you click the Print button. Notice the three dots or the ellipses that appear after the word Print.
That means we're going to go back to another dialog box. There we go, you can see the pages are selected for us according to our selection, which was to print the entire section, and we still have access to the various other options like the number of copies and the printer we want to send this to. Clicking Print will actually send them off to the printer according to your selections. So let's click Cancel here, unless you really want to print this entire section. The other option is to print just selected content. Let's go to Baba Ghanoush and let's say we want to print just the instructions here.
So we'll click inside the note, click and drag across and down, so we select all of the instructions, and now when we go up to File and Print, again I prefer always to go to Print Preview first. You'll notice here that we've got the Current Page selected. If we click the drop-down, we can change it to any of those other options again, but when we click Print, we get to choose Selection, which is already there for us actually, because it knows that content has been selected.
So when we click Print this time, we're only printing the information that was selected. Go ahead and click Print if you want to print that out and deselect just by clicking anywhere outside the note. So when it comes to printing content in your OneNote notebook, I highly recommend going through Print Preview so you get a chance to see what it's going to look like for one, but you'll also have access to those OneNote options that pertain to working with the notebook here in OneNote 2010.
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