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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
With OneNote 2010, you have a number of different view options to help you stay organized and focused when working on content. We're going to work with two notebooks in this lesson, our Office2 notebook as well as our Personal2 notebook. We're going to start over here in the left-hand side of this screen with our navigation bar. We're going to start by collapsing the various sections that appear underneath the notebook name. You'll notice a Collapse button that appears to the right of the notebook name. Click that and you'll see all of those little tabs disappear. They're collapsed into the notebook, giving you extra space here in the navigation bar for additional notebooks.
Now, when you're focused on the notebook that's open, you can move between the various sections by clicking them here or across the top of your screen, of course. Now, when you want to collapse this, you can do the same thing, even though it's still open, and just use the tabs across the top to move between the various sections. Now another option is to collapse the entire navigation bar. If you need additional workspace, this is a great option. You'll notice a Collapse button next to notebooks. Give that a click. You'll still see the names of your notebooks, but you won't be able to expand them to view the sections.
You'll have to use the section tabs that appear across the top of your screen. If you still need additional space, you can go over to the right-hand side. You'll notice with our page tabs here there's also a Collapse button. Give that a click and you've just given yourself a little extra space. You can still see the beginnings of each of the pages, so you can move through your different pages in a section that way. Let's expand that back, so we can see the full page names. We'll expand our navigation bar as well. Now we're going to go up to the View tab on the Ribbon, because there are a number of different options here as well.
First of all, you'll see in the Views group that we're currently in the default view, which is Normal View. Normal View does give your navigation bar, your page tabs, the full Ribbon, but there is another option called Full Page View. This gives you the ultimate amount of workspace. F11 is the keyboard shortcut. Let's give it a click. So, here you can see now that we've got no navigation bar, we've got no page tabs on the right-hand side, but we've got all of the workspace we could possibly use. To switch back, we can simply turn Full Page View off by clicking it again or click the Normal View button to go back to that view.
That's the default so that's what we see when we turn off Full Page View. Another great option is the Dock to Desktop View. So, if you're working on multiple applications or programs, you're gathering content say from the Web in a web browser. This is a great option, Dock to Desktop, we'll give it a click, moves OneNote over to the right-hand side. It's a condensed view. Whatever else is open now appears docked to it. You can see it's resized as well, so the two fit perfectly on your screen.
Now it's just a simple matter of getting what you need and dragging it over to your notebook. Now, Dock View also appears up here on the Quick Access toolbar. So, you can click that to turn it off and return to Normal View. You may need to use your scrollbars if you're not seeing all of the information. They appear on your screen as well. So, those are the three different views that you can choose from and you do have from the Quick Access toolbar access to that Dock to Desktop View, as well as Full Page View. So, they can be toggled on and off from here as well.
You don't have to go to the View tab here in the Ribbon. There are some other options for staying organized, such as, as you can see here, we can change page color. So, if you want to color-code your pages, you can do that. Maybe for our Income Statement here we want a light blue. That's just a background color. It's kind of hard to see, but you can see the contrast here with our table. You can also add lines, rule lines. There are many different options to choose from here as well. If you're going to be drawing shapes and things, when you click the Rule Lines drop-down, you'll see all of the different options including the default rule lines.
You also have some grids down below. So if you wanted to create a grid, that could be very helpful with drawing shapes and getting the right proportions and measurements. At any time, you can turn that off just by simply clicking it to toggle it off. Another option is to hide page titles. That gives you a little bit of extra space but beware, you might be deleting those page titles. Let's give it a click. There's the dialog box warning saying that the current page title, date, and time, all of this information you see at the top will be deleted. Are you sure you want to remove this? We're going to say No.
We're going to keep that, because it is important in this case. Now, another View option is your zoom level. So, currently, we're looking at 100% or actual size. But if you have a lot of content, you can zoom out, for example, by clicking the Zoom Out button. You can see now, as we click this, we zoom further and further out. You'll see the value in the Zoom field here. Of course, we can change our zoom levels from here as well by typing in the desired zoom level or clicking the drop-down if we want to go back to 100%. We can also use the Zoom In to zoom in past 100%.
You can zero in on a section of your content. We'll zoom back out, takes this back another 25%. You also have these quick options to go quickly to 100% or 75%, kind of like that. So, with all of these different View options and choices for the way you view your content here in OneNote, you should be able to find the setup that works best for you.
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