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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Working with OneNote notebooks is very different from working with traditional file such as Word documents in Microsoft Word or Excel spreadsheets for example. The first thing you need to know is that any changes you make are automatically saved in OneNote. So you really don't need to update or save changes you make to a notebook. That could be deleting or inserting new pages and content and so on. So here we are in OneNote with our two notebooks open, our Office notebook as well as our Home Projects, and I just want you to see what happens here if we move to a different section.
For example, we will click Budgets under Office here and now we're simply going to shut down OneNote. So we will go to the top right-hand corner and click the Close button. So we've shut down OneNote. We are not prompted to save anything. As I mentioned, everything saved for you automatically on the spur of the moment. So if we go down to our Start button in our Windows orb and we launch OneNote by typing in One and selecting Microsoft OneNote, you will notice that OneNote launches but the two notebooks that were open when we shut it down are right back down front of us and in fact, we're looking at the section and the page where we left off when we shut down OneNote.
So this can be very handy if you work with the same notebook or multiple notebooks on a regular basis. You really don't need to close them up, just shut down OneNote next time you come back, you're right where you left off. But there are occasions where you do want to close them up. For example, if you're sharing notebooks, you might want to just close it down before you shut down OneNote. If you work with different notebooks and you mix it up on a daily basis, you don't want to be opening up a notebook that's already open when you launch OneNote. For example, you can end up with multiples, so let's talk about closing down our notebooks.
So with the Office notebook open, you see the icon shows the open book. One option is just to right click and choose Close This Notebook. So it's going to close it up and we're left with our other notebook here, our Home Projects. Another option is to go to Backstage View. When you click the File tab, you'll see the Settings button for any open notebooks. In this case just our Home Projects. So when we click Settings, you'll notice we have options here, including Close. So click Close and it closes it up, and now we don't have any open notebooks, so we are left with our unfiled notes and that happens to be blank at this point as well.
Now to open them up. Well, there are a couple of different options for doing that. One is to go to Backstage View, click File, go down to Open and select that, and you may see your recently closed notebooks here. So you can quickly go back to any of them just by simply clicking them. Let's do that for our Office. Click that one. It's opened back up and there we are in the very first section on the first page. Now another option is to open up a notebook directly from the folder where it resides.
So for example, if we go down to our Windows orb, and we go to our Windows Explorer, you can do that by clicking something such as Documents. In my case, I want to go to the Desktop. That's where the Exercise Files are. We will go in there and in Chapter 1 folder, in the 01_03 subfolder, you are going to see what appears to be a couple of different subfolders. In fact, these are your notebooks. So you can see our Office one as well as our Home Projects. We will go in there.
Go see what's inside that notebook and you'll see the different sections. Each one of the sections ends with the extension one or 1. And you may also see a Table of Contents. The fact is you can go directly to a section by double clicking any one of these, including the table of contents, and when you do the entire notebooks will be opened up, but you'll be looking at the section you've double clicked. In this case, let's go to Bird Watching and double-click. So you can see it opens up Home Projects and takes us to our Bird Watching section on the very first page.
In this case, Local Birds on Record. So different ways to open up your notebooks, different ways to close them down, and of course, keeping in mind anytime you make a change to any content on any page, in any section of a notebook, it's automatically saved for you. This is particularly important when you're sharing notebooks with others. If many of you are working on the same notebook at the same time, all of your changes are saved in synced up automatically for you.
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