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Opening, closing, and saving notebooks

From: OneNote 2010 Essential Training

Video: Opening, closing, and saving notebooks

Working with OneNote notebooks is very different from working with traditional file such as Word documents in Microsoft Word or Excel spreadsheets for example. The first thing you need to know is that any changes you make are automatically saved in OneNote. So you really don't need to update or save changes you make to a notebook. That could be deleting or inserting new pages and content and so on. So here we are in OneNote with our two notebooks open, our Office notebook as well as our Home Projects, and I just want you to see what happens here if we move to a different section.

Opening, closing, and saving notebooks

Working with OneNote notebooks is very different from working with traditional file such as Word documents in Microsoft Word or Excel spreadsheets for example. The first thing you need to know is that any changes you make are automatically saved in OneNote. So you really don't need to update or save changes you make to a notebook. That could be deleting or inserting new pages and content and so on. So here we are in OneNote with our two notebooks open, our Office notebook as well as our Home Projects, and I just want you to see what happens here if we move to a different section.

For example, we will click Budgets under Office here and now we're simply going to shut down OneNote. So we will go to the top right-hand corner and click the Close button. So we've shut down OneNote. We are not prompted to save anything. As I mentioned, everything saved for you automatically on the spur of the moment. So if we go down to our Start button in our Windows orb and we launch OneNote by typing in One and selecting Microsoft OneNote, you will notice that OneNote launches but the two notebooks that were open when we shut it down are right back down front of us and in fact, we're looking at the section and the page where we left off when we shut down OneNote.

So this can be very handy if you work with the same notebook or multiple notebooks on a regular basis. You really don't need to close them up, just shut down OneNote next time you come back, you're right where you left off. But there are occasions where you do want to close them up. For example, if you're sharing notebooks, you might want to just close it down before you shut down OneNote. If you work with different notebooks and you mix it up on a daily basis, you don't want to be opening up a notebook that's already open when you launch OneNote. For example, you can end up with multiples, so let's talk about closing down our notebooks.

So with the Office notebook open, you see the icon shows the open book. One option is just to right click and choose Close This Notebook. So it's going to close it up and we're left with our other notebook here, our Home Projects. Another option is to go to Backstage View. When you click the File tab, you'll see the Settings button for any open notebooks. In this case just our Home Projects. So when we click Settings, you'll notice we have options here, including Close. So click Close and it closes it up, and now we don't have any open notebooks, so we are left with our unfiled notes and that happens to be blank at this point as well.

Now to open them up. Well, there are a couple of different options for doing that. One is to go to Backstage View, click File, go down to Open and select that, and you may see your recently closed notebooks here. So you can quickly go back to any of them just by simply clicking them. Let's do that for our Office. Click that one. It's opened back up and there we are in the very first section on the first page. Now another option is to open up a notebook directly from the folder where it resides.

So for example, if we go down to our Windows orb, and we go to our Windows Explorer, you can do that by clicking something such as Documents. In my case, I want to go to the Desktop. That's where the Exercise Files are. We will go in there and in Chapter 1 folder, in the 01_03 subfolder, you are going to see what appears to be a couple of different subfolders. In fact, these are your notebooks. So you can see our Office one as well as our Home Projects. We will go in there.

Go see what's inside that notebook and you'll see the different sections. Each one of the sections ends with the extension one or 1. And you may also see a Table of Contents. The fact is you can go directly to a section by double clicking any one of these, including the table of contents, and when you do the entire notebooks will be opened up, but you'll be looking at the section you've double clicked. In this case, let's go to Bird Watching and double-click. So you can see it opens up Home Projects and takes us to our Bird Watching section on the very first page.

In this case, Local Birds on Record. So different ways to open up your notebooks, different ways to close them down, and of course, keeping in mind anytime you make a change to any content on any page, in any section of a notebook, it's automatically saved for you. This is particularly important when you're sharing notebooks with others. If many of you are working on the same notebook at the same time, all of your changes are saved in synced up automatically for you.

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This video is part of

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OneNote 2010 Essential Training

64 video lessons · 24009 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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