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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
When printing content from an OneNote notebook, you may also want to consider some other options when printing. Those are the options that pertain to your specific printer, and we're going to take a look at those now. Still using our TwoTrees10 notebook in the Recipes section, looking at the Baba Ghanoush page here, let's say we want to print this page. It has some color, it has an image, and it has some text. So we'll go up to our File tab to go to Backstage View and click Print. My order of events usually involves going to Print Preview first, so I can see what it's going to look like with the current settings and then click Print, and from here is where we can select the actual Preferences or properties for our specific printer.
Depending on what printer you have, you're going to see different properties than me, but we're going to go through them right now by selecting the appropriate printer here in the Select Printer section and then click Preferences. Now when you click Preferences, you're accessing the preferences for your printer. These are not necessarily the OneNote or page preferences. So you're going to see some tabs perhaps, in my case I'm looking at Printing Shortcuts and I've got different settings here for those shortcuts. They'll set up my printer preferences for me. If there is a photo in there, I might want to include Photo Printing and when I do that, you're going to see all of these options over here change a little bit.
I'm using the letter size paper, the paper type is plain, print quality is normal and you can see my orientation is set to portrait. If I was just printing out photos, Photo Printing-Borderless, you can see when I click that, there's some information here about my particular HP printer and how I should handle the tray with photos. I'm going to close this up, and look at all the different changes that have happened over here on the right-hand side. You can see the size has changed, the paper type definitely changed, same with the quality, and so on.
As we scroll a little further down, let's try another one. Let's go to Fast/Economical Printing. In this case you can see the quality has changed to Fast Draft. Now these are all things you can change manually, but these are just Shortcuts for my particular printer. The one thing that can be very important, no matter what printer you're using, is whether or not you choose to print in color. You may not want to use up your color ink in an Inkjet printer or maybe it's already running out and when you go to print something, because the color ink is running out, you get a poor quality.
So you only want to use the black ink. In that case you're going to try to find the Color option. It may be a button. It may be a tab like I have here. You can see printing in color is what happens for me automatically. Now if you wanted to print in black and white, you choose Print in grayscale, but then you still have some additional options. You can see there's a little Preview icon over here. Click the drop-down and you can choose black ink only. Now sometimes even though you're printing in high quality grayscale, it's going to use the color cartridge to achieve that high quality.
If you only want to use the black ink, that's a great option, Black ink only. Click OK and now you've setup your options, you're ready to print the page. Ib this case, I want to print Page 3 and when I click print, off it goes to my printer. I won't be able to see any of this highlighting in yellow, my image will be grayscale, but I'll only be using the black ink in my printer, which by the way is the cheaper ink when it comes to economics.
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