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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
One of my favorite new features here in OneNote 2010 is the automatic highlighting that happens when you collaborate with others on a notebook. So if you have multiple authors, you will know exactly where changes have been made to the notebook. Here I am working with my TwoTrees12 notebook and if you've got the Exercise Files, you can open this up, but you really need to be sharing and collaborating with at least one other person to see this happen. Notice on the left-hand side here as I look at my sections, Recipes and User Conference appeared to be bolded.
And if I look across the top, same thing with those tabs. That's telling me as a person who is sharing this notebook that changes have been made that I have not yet seen to those sections. So if I go to the Recipes section by clicking the appropriate tab and look over at the right-hand side of the page tabs, I'll see the exact same thing. Bolding for the various pages that I have not yet seen changes to. So in this case there is one called Experiment and Lemon Sage Chicken that both are bolded. The rest are not, meaning I've seen the contents of all of those pages and nothing has changed since.
When I click Experiment, I am also going to see on the page highlighting. See the green highlighting across all the text that is new to me, in this case the entire note. The title is not shaded green. So the title was there. Last time I saw it, it was an empty page. All of this has been added since. Now, as soon as they take a look at it, it's no longer new and it will no longer be highlighted when I move on to another page. Let's go to Lemon Sage Chicken. Now in the case, you can see as I scroll down, just a small addition has been made to the very last line in the note.
So the rest of this was here last time I checked but this is new. Also notice that the Experiment page is no longer bolded. And if I go to another recipe, notice that my Lemon Sage Chicken recipe is no longer bolded and in fact, the entire section now is no longer bolded if I look at the tabs to go to those sections. So right off the bat, I know exactly where changes have been made and I can quickly go and find them. Now it looks like User Conference also has something. When I go to that section and go to the Conference Overview page, I do see some highlighting there as well.
So it's a great way to quickly find any updates that have been made since you last worked with the notebook. If at any time the highlighting does not disappear or you don't really care what's new and what's changed, you can always go to the notebook name itself, right at the top of the navigation bar over here in the left-hand side, and right-click and you will notice there is an option here to mark the notebook as Read. As soon as you do that, let's give it a click, none of the bolding will appear any longer. In OneNote's opinion, you've seen all of the changes at this point and it is now marked as though you've read every bit of content in this notebook.
But it is a brand-new feature to OneNote 2010 that will help you zero in on anything that's been added or changed in your notebook since the last time you saw it.
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