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OneNote 2010 New Features
Illustration by Neil Webb

Locating content with a fast search


From:

OneNote 2010 New Features

with David Rivers

Video: Locating content with a fast search

There has never been a faster way to find content and get to the most often used pages in your notebook, thanks to instant search. Search results now appear as you type them in OneNote 2010. We are going to check it out using our Conference notebook here. Now instant search is available by default so long as your Windows installation has the Microsoft Windows Desktop Search component installed. To check this out go to Backstage view by clicking the File tab, then click Options. Next, select Advanced from the Navigation pane and scroll down to the Search section.

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OneNote 2010 New Features
1h 15m Appropriate for all May 19, 2010

Viewers: in countries Watching now:

In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon interface
  • Using the Quick Access toolbar for commonly used commands
  • Applying preset styles
  • Locating content with fast search
  • Merging notebook sections
  • Showing and hiding note authors
  • Using highlighting to find changes
  • Saving OneNote content to PDF or XPS
Subject:
Business
Software:
OneNote
Author:
David Rivers

Locating content with a fast search

There has never been a faster way to find content and get to the most often used pages in your notebook, thanks to instant search. Search results now appear as you type them in OneNote 2010. We are going to check it out using our Conference notebook here. Now instant search is available by default so long as your Windows installation has the Microsoft Windows Desktop Search component installed. To check this out go to Backstage view by clicking the File tab, then click Options. Next, select Advanced from the Navigation pane and scroll down to the Search section.

Now if the Install Instant Search button is available to you, you are going to need to install it to make use of instant search. But by default, it should be dimmed like mine is here so you know that instant search is going to work. Click Cancel and we are back to our notebook. Now we go up to the Search field and as soon as we click inside the Search field something is going to happen. If you've used this before, you're going to see your Recent Picks. And you can quickly go to those pages by selecting them.

Notice this window or menu stays open so you can quickly move between those Recent Picks. You can also go to your notebook sections and you can expand or collapse the various sections to go to specific pages if you needed to. Now if we wanted to locate something such as workshops, for example, all we have to do is type it in, in the Search field. And as we start to type look what happens. Those letters are highlighted and you are going to see results down below, including results in your Recent Picks.

they could include sections, could include notebook names, or could be page names and content as well. So you can see it's broken up into these groups. And now if you want to quickly go to any of those sections or pages, simply click them. You're going to see the characters highlighted that you started to type in the search field. So it's a really fast and easy way to locate what it is you're looking for. Let's try something else. We will come back up here, give it a click, take out the letters you typed, and type in d-a-v. Let's say we are looking for anything to do with David Rivers.

So we type d-a-v and it looks like, and you can see over here in our September 2nd meeting the word David does appear. We can go out to the Pre-Conference Workshops. It appears there as well. As you can see the list narrows down the more characters you type. Now you can also choose what it is you want to search through. Notice at the very top of this menu, you can click this link to change what it is you're searching in. So we'll click that link and you can see the default. The checkmark appears next to All Notebooks. So if you have multiple notebooks open, you could be searching for content in all them.

Just This notebook that you are in could be selected or you can narrow it down to a specific group of sections or even a specific section if you needed to. And if you want to just search a current page, there it is right there, Find on This Page. And notice the keyboard shortcut is Ctrl+F, the keyboard shortcut that you use for finding content in almost any program out there. We'll leave it selected as All Notebooks. When you click anywhere on your page, it closes up that menu. And now you can see that with instant search in OneNote 2010, you are going to be spending less time searching for content and you're going to have more time to actually get your work done.

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