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Knowing who wrote what with author indicators

From: OneNote 2010 Essential Training

Video: Knowing who wrote what with author indicators

When you decide to share a notebook and collaborate with others on a project, you may have multiple contributors to a notebook. These are known as authors in OneNote 2010. There are some cool features that will allow you to track who is contributing what and will also allow you to find that content quickly. Let's use our TwoTrees12 notebook to take a look at this. We'll start with the Revenues section selected here on our Income Statement. We really don't see anything happening on this page. If we go to another section such as Recipes, and make sure the A-D page is selected, I'll see these little initials here off to the right in our note.

Knowing who wrote what with author indicators

When you decide to share a notebook and collaborate with others on a project, you may have multiple contributors to a notebook. These are known as authors in OneNote 2010. There are some cool features that will allow you to track who is contributing what and will also allow you to find that content quickly. Let's use our TwoTrees12 notebook to take a look at this. We'll start with the Revenues section selected here on our Income Statement. We really don't see anything happening on this page. If we go to another section such as Recipes, and make sure the A-D page is selected, I'll see these little initials here off to the right in our note.

As we move inside the note, you can see there is a bar kind of the same height as our last two links on this list. The first three, we don't see anything next to them. With authors, you're always going to see other authors' initials, if it's turned on, but you won't see your own. So in this case, I know that these are mine. If you're sharing a notebook and you've got other people contributing to that notebook, you'll see the same thing that I'm seeing here. So in this case, I see the initials KL. If you hover over the initials, you're going to see the full name, in this case, Karen L. This is the username they use to login to Windows.

You'll also see when they made their last modification, the date and the time. So that's great. But if you've got a huge notebook, how can you find all of the contributions by this person? All you have to do is go up to the Share tab on the Ribbon. You'll notice here in the Shared Notebook group, we've got a couple of options for working with multiple authors. One is to Find by Author. Let's give that a click. It opens up our Search Results task pane. You can see automatically it's searching for the various authors. So you'll see this little Collapse and Expand buttons next to the name.

You'll also see a list of all of the authors who have contributed to this notebook. In this case, there is only two. Myself and one other person. So when I expand any of those sections, I can see each of the pages where a contribution was made. There is our A-D page. If we go to Red Pepper Marinade, not only does it take us to the page, but it also highlights the contribution. You can see the initials here are next to that contribution. That's a great way to zero in on specific contributions by author.

When you're done, just simply close the task pane by clicking the Close button. Now if you don't like seeing these initials, maybe it's a little bit too cluttered. It's not really important who has contributed what. You can always hide this information as well by going up to the same group here, the Shared Notebook group on the Share tab of the Ribbon. Click Hide Authors. That's going to hide those initials. It doesn't mean, we can't still find by author. If we go to the Find by Author button, we're still able to go to specific pages and see the highlighted content, but we don't see the initials.

So the Hide Authors button is simply hiding the initials that you might find cluttering the screen. If you want them back, just simply click the same button. It's a toggle. To turn them back on, you're no longer hiding the authors' information. You're able to hover over and see the full information. Remembering that it's the username they used to login to Windows that appears there, as you hover over their initials. So a couple of cool little features to help you know exactly who is contributing what to notebook and also to be able to display that information right in front of your eyes.

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This video is part of

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OneNote 2010 Essential Training

64 video lessons · 24020 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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