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OneNote 2010 New Features
Illustration by Neil Webb

Knowing who wrote what with author indicators


From:

OneNote 2010 New Features

with David Rivers

Video: Knowing who wrote what with author indicators

When you share a notebook with others and there are multiple authors who are making modifications to the contents of your notebook, it's nice to be able to see who changed what and when. This has setup automatically for you in OneNote 2010. Author indicators appear next to the notes where authors have made changes or additions to the existing page. So in this case in our Travel section of our User Conference OneNote book, you'll see initials that you can hover over with your mouse to see the full name of the author as well as the last modified date and time.

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OneNote 2010 New Features
1h 15m Appropriate for all May 19, 2010

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In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon interface
  • Using the Quick Access toolbar for commonly used commands
  • Applying preset styles
  • Locating content with fast search
  • Merging notebook sections
  • Showing and hiding note authors
  • Using highlighting to find changes
  • Saving OneNote content to PDF or XPS
Subject:
Business
Software:
OneNote
Author:
David Rivers

Knowing who wrote what with author indicators

When you share a notebook with others and there are multiple authors who are making modifications to the contents of your notebook, it's nice to be able to see who changed what and when. This has setup automatically for you in OneNote 2010. Author indicators appear next to the notes where authors have made changes or additions to the existing page. So in this case in our Travel section of our User Conference OneNote book, you'll see initials that you can hover over with your mouse to see the full name of the author as well as the last modified date and time.

On some occasions more than one author will contribute to a note and in that case you will see multiple initials and they'll be in the order of the most recent change down to the last. So the first modification was made by M, in this case Microsoft, and you could see the date and time. Now as we move up the list of initials we see the next author to make modifications to this note as well as the date and time of those modifications. As you move through the various tabs, you are going to see some of those author initial showing up on various notes in the various sections and pages in your notebook.

Now if you don't like to see those, if they are distracting to you on your page, go up to the Share tab on the Ribbon and you'll notice a button in the Shared Notebook group to Hide Authors. When you click this button, you actually hide all of those indicators and if you need to bring them back, you click the same button and you can see it toggles those initials back. So you can view the exact name of the author and date and time and those modifications where made.

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