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Inserting Outlook meetings

From: OneNote 2010 Essential Training

Video: Inserting Outlook meetings

If you use Microsoft Outlook and OneNote 2010, you'll be glad to know that there is a tight integration between the two applications. For example, if you set up meetings or appointments in your own calendar in Microsoft Outlook, you can then use OneNote 2010 to track those. Let's check it out right now. You can see here I'm already in Outlook in my Calendar View. And I've got a meeting set up for later in the day. Now we are going to switch over to OneNote 2010. Now if you want to follow along with me you are going to need to have your own meeting scheduled in your Calendar.

Inserting Outlook meetings

If you use Microsoft Outlook and OneNote 2010, you'll be glad to know that there is a tight integration between the two applications. For example, if you set up meetings or appointments in your own calendar in Microsoft Outlook, you can then use OneNote 2010 to track those. Let's check it out right now. You can see here I'm already in Outlook in my Calendar View. And I've got a meeting set up for later in the day. Now we are going to switch over to OneNote 2010. Now if you want to follow along with me you are going to need to have your own meeting scheduled in your Calendar.

Here we are with the TwoTrees5 notebook. That's where we are working with right now. And we are in the Revenues section. All we are going to do is add a new page to the bottom and this is going to be our meetings page. So we will just type in Meetings and here is where we track them. So I'll just click down below and instead of going over to Outlook and copying the details of that meeting and then pasting them over here, we can do it all in one step. With the Home selected on the Ribbon you'll notice there is an Outlook group over here at the end.

Also, the very last button says Meeting Details. When you click this button you're going to see at the very top of this list, Today's Meetings. If you don't have any meetings today, you can actually Choose a Meeting from Another Day. But you'll always see the current day. And there it is, Revenue Meeting (Boardroom A), and when we click we actually insert the meeting. So imagine that we are now at the meeting with OneNote. We've already got the meeting details showing up for us automatically and our cursor is flashing right after the heading Notes, so we can start taking notes during this meeting. Let's try something different.

If you have an appointment or a meeting set up on another day, here is how we go find it. First we will switch over to our Personal5 notebook and we will go to the Bird Watching section. And just anywhere here where it says Local Birds on Record, we are going to add a meeting. We are going to add it down below our list of birds here. We'll go to the same button, Meeting Details, but this time we are going to click Choose Meeting From Another Day. This allows us to browse through the various days. Notice we've got navigation buttons to move forward and back through the various days.

We've also got this little calendar icon if you prefer to actually go to a specific date without having to click these navigation buttons. But I'm just going to click forward to the Next Day. It's a Saturday morning. It looks like there is a bird watching expedition happening. So we are going to select that by clicking and insert those details. You can see they get inserted down below our list of birds. So if you've got meetings already scheduled in your calendars in Outlook, there is no need to duplicate efforts. You can bring those meeting details directly into your OneNote notebook here in OneNote 2010.

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OneNote 2010 Essential Training

64 video lessons · 25099 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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