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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
If you use Microsoft Outlook and OneNote 2010, you'll be glad to know that there is a tight integration between the two applications. For example, if you set up meetings or appointments in your own calendar in Microsoft Outlook, you can then use OneNote 2010 to track those. Let's check it out right now. You can see here I'm already in Outlook in my Calendar View. And I've got a meeting set up for later in the day. Now we are going to switch over to OneNote 2010. Now if you want to follow along with me you are going to need to have your own meeting scheduled in your Calendar.
Here we are with the TwoTrees5 notebook. That's where we are working with right now. And we are in the Revenues section. All we are going to do is add a new page to the bottom and this is going to be our meetings page. So we will just type in Meetings and here is where we track them. So I'll just click down below and instead of going over to Outlook and copying the details of that meeting and then pasting them over here, we can do it all in one step. With the Home selected on the Ribbon you'll notice there is an Outlook group over here at the end.
Also, the very last button says Meeting Details. When you click this button you're going to see at the very top of this list, Today's Meetings. If you don't have any meetings today, you can actually Choose a Meeting from Another Day. But you'll always see the current day. And there it is, Revenue Meeting (Boardroom A), and when we click we actually insert the meeting. So imagine that we are now at the meeting with OneNote. We've already got the meeting details showing up for us automatically and our cursor is flashing right after the heading Notes, so we can start taking notes during this meeting. Let's try something different.
If you have an appointment or a meeting set up on another day, here is how we go find it. First we will switch over to our Personal5 notebook and we will go to the Bird Watching section. And just anywhere here where it says Local Birds on Record, we are going to add a meeting. We are going to add it down below our list of birds here. We'll go to the same button, Meeting Details, but this time we are going to click Choose Meeting From Another Day. This allows us to browse through the various days. Notice we've got navigation buttons to move forward and back through the various days.
We've also got this little calendar icon if you prefer to actually go to a specific date without having to click these navigation buttons. But I'm just going to click forward to the Next Day. It's a Saturday morning. It looks like there is a bird watching expedition happening. So we are going to select that by clicking and insert those details. You can see they get inserted down below our list of birds. So if you've got meetings already scheduled in your calendars in Outlook, there is no need to duplicate efforts. You can bring those meeting details directly into your OneNote notebook here in OneNote 2010.
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