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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
When you create a table here in a OneNote notebook and start adding content you realize you may want to reformat that content, even reformat the table itself to make it stand out. That's we are going to do right now with our TwoTrees6 notebook. In the AGM section, right on the Agenda page here at the front, we started our table. We've got some content in here and now it's time to spruce it up a little bit. We are going to start with the column widths. Automatically, you get the default column widths like we see here in the first two columns.
And in this case our content fits okay within those column widths. Other columns stretch out automatically to accommodate the widest entry. But you can also control the width of those columns yourself. And that's we are going start out doing here with the Title. First of all, we'll just go to the edge of the table and when you move to the right edge you see this double arrow. When your cursor changes to the double arrow you can click, hold your button down, and drag out to the right or to the left if you wanted to squeeze it together. But we want to make it a little wider so we are going to go out to the right.
Notice the width of your note itself. Don't worry about that. Let's go to the Speaker Name now and stretch that one out as well. So we are on the border between the Speaker Name and the Title here. We'll click-and-drag out to the right as well. Now we are approaching the border of the note. And look what happens when we go past it. It just stretches it out for us. So it's always going to accommodate our table. Let's stretch out the Day and Time a little bit as well. We'll click-and-drag each of those borders so that it's a little more spaced out for us.
So that's the table itself. We can do the same with the rows. Now when you move to a border between the row, you'll notice you don't get that double arrow. But if you need more space, for example, for our header row here, as we'll call it, you can click inside any one of those and just hit Enter or Return on your keyboard. And that creates the extra line. If you wanted to, you could go up to the top here, let's say at the beginning of Day and hit Enter. You can see what happens there. It just moves the entire table down. So if you want to create space within the note you can do that as well.
Now let's talk about the contents themselves. For example, this entire first row which we are calling the header row, let's format the contents. To do that, and when you click anywhere in a table again, once again you see the Table tools. You can click up there on the Ribbon. We have some options for selecting rows and columns over here in the Select group. Let's start by selecting the entire row. Because we are flashing away there in the first row, we can click to select the entire first row. Now we are ready to start formatting.
And we can do that by going back to the Home tab. We've got a number of text formatting options here in the Basic Text group. Let's bold and underline the contents. And we can also change the alignment right from here. Instead of left alignment, go to center to see what that looks like. That looks pretty good. You can change the size. Maybe make it a little bit bigger. Let's go up to 14. When we go back to our Table tools we also have the ability here to change the alignment of our content in the Alignment group. So you'll notice Center is now selected here as well.
Down below let's go down to the Day and let's say we want to select a group of cells. We can just click-and-drag over the cells. Now when you try to go down notice what happens. You can see selecting that's going on in the cells to the right. As we move a little further down, we are not able to just select anything in this column, but we are also selecting the cells to the right. So that's not going to work for us if we wanted to just format the cells underneath the Day column here. So in this case we might want to select the Day column itself.
And we can do that by going to Select Columns. Now we do get the entire column selected. All we are going to do is change the alignment to Center for everything. And it's already set that way for the title Day. So that's okay. We will just click Center and everything gets centered that way just in that column. Everything else looks okay the way it is. You may want to change things like the fonts, the font face itself, the size we've already changed. All of those options when it comes to formatting text are available to you here inside the table. It's just a matter of selecting the right content.
Now if we click after the last entry here, VP of Marketing right after the GN Marketing, we have no further rows. Now we can insert new rows. Let's see what happens when we press the Tab key on our keyboard. A brand-new row is created for you, so you can start typing in additional content here. Keep in mind though that the formatting may not exist for that new row, because it wasn't there when we were doing our formatting. So if we type in Day 2 for example, notice the 2 is on the left-hand side. But we can center that easy enough by clicking the Center button.
Now we could continue typing in additional content here. Each time you press Tab at the very last row in the table, a brand-new row is created for you. When you are done with your content and your formatting, you get a good idea of what that's going to look like just by clicking anywhere outside the note itself. Notice the table borders are visible here. That's the default. If you don't like seeing those borders, no problems. Just click anywhere inside the table. Again, your Layout tab has Table tools that are displayed for you.
You'll notice one here to hide borders. And when you click that, the borders are gone. Click outside the note and you can see everything is still nicely organized in columns and rows, but we don't see those table borders. You can only do it for the entire table, for the whole thing or none of it. So if you prefer to see those borders, click anywhere inside the table and toggle that off by clicking the same button for Hide Borders. It will display the borders and you've got them back. So that's how we format our tables and the content within those tables.
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