Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Formatting tables and data

From: OneNote 2010 Essential Training

Video: Formatting tables and data

When you create a table here in a OneNote notebook and start adding content you realize you may want to reformat that content, even reformat the table itself to make it stand out. That's we are going to do right now with our TwoTrees6 notebook. In the AGM section, right on the Agenda page here at the front, we started our table. We've got some content in here and now it's time to spruce it up a little bit. We are going to start with the column widths. Automatically, you get the default column widths like we see here in the first two columns.

Formatting tables and data

When you create a table here in a OneNote notebook and start adding content you realize you may want to reformat that content, even reformat the table itself to make it stand out. That's we are going to do right now with our TwoTrees6 notebook. In the AGM section, right on the Agenda page here at the front, we started our table. We've got some content in here and now it's time to spruce it up a little bit. We are going to start with the column widths. Automatically, you get the default column widths like we see here in the first two columns.

And in this case our content fits okay within those column widths. Other columns stretch out automatically to accommodate the widest entry. But you can also control the width of those columns yourself. And that's we are going start out doing here with the Title. First of all, we'll just go to the edge of the table and when you move to the right edge you see this double arrow. When your cursor changes to the double arrow you can click, hold your button down, and drag out to the right or to the left if you wanted to squeeze it together. But we want to make it a little wider so we are going to go out to the right.

Notice the width of your note itself. Don't worry about that. Let's go to the Speaker Name now and stretch that one out as well. So we are on the border between the Speaker Name and the Title here. We'll click-and-drag out to the right as well. Now we are approaching the border of the note. And look what happens when we go past it. It just stretches it out for us. So it's always going to accommodate our table. Let's stretch out the Day and Time a little bit as well. We'll click-and-drag each of those borders so that it's a little more spaced out for us.

So that's the table itself. We can do the same with the rows. Now when you move to a border between the row, you'll notice you don't get that double arrow. But if you need more space, for example, for our header row here, as we'll call it, you can click inside any one of those and just hit Enter or Return on your keyboard. And that creates the extra line. If you wanted to, you could go up to the top here, let's say at the beginning of Day and hit Enter. You can see what happens there. It just moves the entire table down. So if you want to create space within the note you can do that as well.

Now let's talk about the contents themselves. For example, this entire first row which we are calling the header row, let's format the contents. To do that, and when you click anywhere in a table again, once again you see the Table tools. You can click up there on the Ribbon. We have some options for selecting rows and columns over here in the Select group. Let's start by selecting the entire row. Because we are flashing away there in the first row, we can click to select the entire first row. Now we are ready to start formatting.

And we can do that by going back to the Home tab. We've got a number of text formatting options here in the Basic Text group. Let's bold and underline the contents. And we can also change the alignment right from here. Instead of left alignment, go to center to see what that looks like. That looks pretty good. You can change the size. Maybe make it a little bit bigger. Let's go up to 14. When we go back to our Table tools we also have the ability here to change the alignment of our content in the Alignment group. So you'll notice Center is now selected here as well.

Down below let's go down to the Day and let's say we want to select a group of cells. We can just click-and-drag over the cells. Now when you try to go down notice what happens. You can see selecting that's going on in the cells to the right. As we move a little further down, we are not able to just select anything in this column, but we are also selecting the cells to the right. So that's not going to work for us if we wanted to just format the cells underneath the Day column here. So in this case we might want to select the Day column itself.

And we can do that by going to Select Columns. Now we do get the entire column selected. All we are going to do is change the alignment to Center for everything. And it's already set that way for the title Day. So that's okay. We will just click Center and everything gets centered that way just in that column. Everything else looks okay the way it is. You may want to change things like the fonts, the font face itself, the size we've already changed. All of those options when it comes to formatting text are available to you here inside the table. It's just a matter of selecting the right content.

Now if we click after the last entry here, VP of Marketing right after the GN Marketing, we have no further rows. Now we can insert new rows. Let's see what happens when we press the Tab key on our keyboard. A brand-new row is created for you, so you can start typing in additional content here. Keep in mind though that the formatting may not exist for that new row, because it wasn't there when we were doing our formatting. So if we type in Day 2 for example, notice the 2 is on the left-hand side. But we can center that easy enough by clicking the Center button.

Now we could continue typing in additional content here. Each time you press Tab at the very last row in the table, a brand-new row is created for you. When you are done with your content and your formatting, you get a good idea of what that's going to look like just by clicking anywhere outside the note itself. Notice the table borders are visible here. That's the default. If you don't like seeing those borders, no problems. Just click anywhere inside the table. Again, your Layout tab has Table tools that are displayed for you.

You'll notice one here to hide borders. And when you click that, the borders are gone. Click outside the note and you can see everything is still nicely organized in columns and rows, but we don't see those table borders. You can only do it for the entire table, for the whole thing or none of it. So if you prefer to see those borders, click anywhere inside the table and toggle that off by clicking the same button for Hide Borders. It will display the borders and you've got them back. So that's how we format our tables and the content within those tables.

Show transcript

This video is part of

Image for OneNote 2010 Essential Training
OneNote 2010 Essential Training

64 video lessons · 24723 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed OneNote 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.