Customizing the Ribbon
Video: Customizing the RibbonWhile the new Ribbon is logically designed to give you quick and easy access to all of the commands available to you in OneNote 2010, many don't realize it's also customizable. For example, if there are certain commands you use more often than others, you might consider customizing your Ribbon to put them all in one place, and here is how you do it. You don't have to have a file opened to follow along; just move your mouse pointer anywhere over the Ribbon and right-click. From the pop-up menu, choose Customize Ribbon. This is also available to you via Backstage View and we'll be discussing Backstage View in the next lesson.
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In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.
- Customizing the Ribbon interface
- Using the Quick Access toolbar for commonly used commands
- Applying preset styles
- Locating content with fast search
- Merging notebook sections
- Showing and hiding note authors
- Using highlighting to find changes
- Saving OneNote content to PDF or XPS
Customizing the Ribbon
While the new Ribbon is logically designed to give you quick and easy access to all of the commands available to you in OneNote 2010, many don't realize it's also customizable. For example, if there are certain commands you use more often than others, you might consider customizing your Ribbon to put them all in one place, and here is how you do it. You don't have to have a file opened to follow along; just move your mouse pointer anywhere over the Ribbon and right-click. From the pop-up menu, choose Customize Ribbon. This is also available to you via Backstage View and we'll be discussing Backstage View in the next lesson.
This opens up your OneNote Options, with Customize Ribbon selected. O the left-hand side, you're going to see a list of the commands that can be added to the Ribbon, and you can organize those by clicking the drop-down at the top and choosing a category. For example, if you want to see All Commands, you would select that from the list. On the right-hand side is your Ribbon and you're going to see the tabs and you're also going to see a little plus or minus sign next to them, allowing you to expand or collapse the tab.
By default, the Home tab should be expanded to display the various groups. Down below you'll notice you can create your own tabs and groups and of course change the names of those tabs or groups. So if we wanted to have our own tab that we could add our own groups to and commands, we would start by clicking New Tab and this is going to create a new tab with a new group. Both of them are custom. You'll see that in brackets and it's automatically going to show up below the selected tab or group, in this case below our Home tab.
So by default it's going to show up on the Ribbon next to the Home tab and before the Insert tab but we can move that. So first, click New Tab and then click the up arrow to move it up to the top, so it becomes the first tab. Now we'll reselect it to ensure that new tab is selected and rename it by clicking the Rename button. Now you can call it whatever you want. Call it something like My Stuff for example and click OK. So you now have a brand-new tab called My Stuff. It has one group called New Group, but you can have as many groups as you like.
Let's start by selecting New Group and clicking Rename again. Let's say we want to group all of our File commands together and all of our Edit commands together. This opens up the Rename dialog and you'll notice that down below New Group appears. It's selected or highlighted so we can type contact right over that. We'll type in just File is good and click OK. And you can see it's renamed here on the list. Let's add another new group by clicking the New Group button. Again, it's called New Group by default. With it selected, we can click Rename and let's call this one Edit.
Now you can have as many groups as you like, as many tabs as you like, but I think you've got the idea. Now it's time to start adding the commands. So if we select File and go over to the left-hand side now and start choosing the commands related to working with Files, we would simply select them and move them over to the right-hand side. For example, if you create a lot of new pages with Rule Lines, you could select that from the list, click the Add button and because File was selected, it gets added to that group.
Let's scroll a little further down now and you can see all of these commands are listed alphabetically. We'll move down to the Print section and you can choose any of the Print commands. Now you'll notice as you hover over these you get a little bit of an idea. In his case, this is a File Print and the other Print command when we hover over that is the Print menu. This gives us the options and we can see that because a little arrow appears next to it. So that's the one we want. We'll select it and click Add. Now we'll select the Edit group and we'll start adding commands to the Edit group.
For example, if you wanted your Cut, Copy and Paste commands to show up there, you'd select them from the group, click Add, we'll do the same for Copy and when we scroll down to Paste, you're going to notice several Paste options and again, we'll need to do just hover over them to see the little tooltip that appears. This allows us to add the Paste Gallery. There's the Paste command, which is simply pasting whatever was copied or cut, and then we also have the Paste menu, which allows us to click the drop- down and select different Paste options.
So let's choose that one, click Add, and now we created our new tab called My Stuff with two groups, File and Edit. All of it's expanded to display the commands we've just added, we can reorder them if we wanted to but when we're done, we simply click OK at the bottom and we'll look at the Ribbon. We've got a new tab now at the beginning called My Stuff. When we select it, we'll see the two groups. We've got File and Edit and you'll see the different commands showing up and there's our Paste menu with the drop-down. So when we click that, we'll see Paste options. So remember even though the Ribbon is designed to help you work more efficiently, you can always improve on that by customizing it to better suit your needs.
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