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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
When you need to organize text on a page in a OneNote notebook the best option is to create a table. Sometimes tables are created for you. We saw in a previous lesson in our Bird Watching section here of our Personal6 notebook, when we used Outlook to bring Meeting Details onto a page in a notebook that it automatically creates a table for us. In this case you can see we've got two columns and four rows. This was created for us automatically. We see the Subject, Date, Location etcetera down the left-hand side and we see the contents on the right-hand side.
That's as an example of a table created for us. But let's talk about creating your own tables now. Let's move to a different notebook. We will go to the Two Trees6 notebook. We will go to the AGM section with the Agenda page selected. We've got nothing on this page. Let's say we want an overview of the agenda for our Annual General Meeting. All we have to do is click anywhere on the page where we want it to go. You'll notice that a little note border appears. Let's just stretch it out a little bit.
This may become necessary later on as we modify our table and its width and so on. To create a table, you have two options. Let's go to the Insert tab, and on the Ribbon you'll see a group here for Tables. This Table button is actually a drop-down, so you have two options when you click this. You can simply move across and down to the number of rows and columns you need, or you can go down to the very bottom and click Insert Table. Let's do that. You'll see this little dialog box where you can type in the number of rows and columns that you need for your table.
Well, let's click Cancel because a faster way is to go back, click this button, and just simply hover over the number of squares. You can see as we go to the edge, the biggest table we can create here is 10x8. So the Insert Table option at the bottom is great for table greater than 10x8. So let's say we just need 2 columns and 4 rows. 2x4. Once you see that highlighted or selected, just click, and the table is created for you. You'll see 2 equal columns and 4 equal rows.
Now we are ready to start typing content. So let's just type-in Day, press your Tab key, moves you to the next cell. If there is contents there, it gets highlighted, so you can type right over it. These are empty cells, so all we have to do is type in... Let's do Speaker. Let's say we want Speaker Name. It's not quite wide enough. When you hit the Spacebar to continue and start typing Name, notice that the column stretches out for you to accommodate the widest entry. Now we are ready to just tab again, move down to the next cell. We can start typing in for example Day 1 and it looks like we are missing the time.
So that's something we can tackle a little bit later. Right now though I want you to see what's happening. Up at the top on the Ribbon we see the Table tools automatically, because we are inside a table. So whether you create a new table or go back to modify an existing table, these Table tools will show up in the Layout tab of your Ribbon. You've got a number of options for selecting tables, columns, rows, and cells. Same thing for deleting and inserting rows and columns. You've got Border options and Alignment options for the content itself.
So for example if we click here where Day 1 appears, the number 1, that should maybe be right aligned. We will click the Align Right, and you can see now it's over here on the right-hand side of the column, and now we could type-in a speaker name. Let's go ahead and type-in your own name there, and we are ready to continue. So we've got all of these options for modifying our table. Well, once you've created your table, and you know exactly what's going to go in there, you can start entering your content and always know you can go back and make modifications.
That's what we are going to do next.
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