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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
When you need to view the contents of separate notebooks at the same time, even separate sections in the same notebook at the same time, you can take advantage of opening up multiple windows. We're going to do that right now and we're going to be working with our Office2 notebook here. Let's say we wanted to view different sections of the same notebook and maybe even not just view those sections, but share content between them. In that case, we want to open up a separate window. When we go up to the View tab on the Ribbon, you'll notice in the Window group we have an option here to create a new window.
Ctrl+M is the keyboard shortcut. When you click this button, it really doesn't look like a whole lot has happened. In fact, what you're doing is looking at a duplicate of the same notebook on the same page in the same section. So, here's where a Windows 7 feature comes in handy. First thing we're going to do is go up to the right-hand corner and restore this down by clicking the Restore button. Right away, you can see that we've got both notebooks open at the same time. Let's do the same now for our other notebook.
What you can do in Windows 7 is simply go up to the title bar, click-and-drag off to the side, and it'll automatically snap into half of the screen. We can do the same with the other window, dragging it to the left. And now they both take up the same amount of screen space. We're still looking at the same exact notebook, same section, same page, but here's where some of those View options come in handy. We're going to collapse the notebooks, so we have a little more workspace. On the right-hand side, let's just go to our Orders/Forecasts page. We'll use our scrollbars, because we're not looking at the full width of the page.
Let's say from our Income Statement over here we want to borrow the Foreign Exchange Rate note here. So, we'll just click on the border. In fact, we can drag it over. Since we clicked-and-dragged this over, you'll see the little plus sign there, meaning we're about to copy it. When you release, you've just copied that over to a different section of the same notebook, simple as that. When you're done, you simply close up the window. Click the Close button as if you're closing down OneNote, but you've still got your original opened. Let's expand our navigation bar.
You may need to scroll over to see those contents. All you've done is use a second window to not only view contents from the same notebook, different sections, but to share information as well. So, imagine if you're working with multiple notebooks, you can have multiple windows, representing each of the notebooks in OneNote, viewing content simultaneously, even sharing it if you need to.
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