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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Typing a new note into a OneNote notebook is just one option for getting content into a notebook. Quite often though, you'll be getting content from elsewhere, maybe a Word document, from the Web, for example. Existing content can be copied or cut and pasted into your notebook and there are a number of Paste options we need to investigate. We're going to start with this document here in Microsoft Word called Spaghetti, and you can see I've got a spaghetti recipe and it has it's own formatting. This is something to consider when we take this and move it into our OneNote notebook.
So first, we need to copy it. The quickest way to select everything in a document in Microsoft Word is to use the keyboard,. Hold down Ctrl and press the letter A simultaneously as in all. That selects everything and we're ready to copy that. Ctrl+C is the keyboard shortcut or click the Copy button on the Home tab of the Ribbon, or you can right-click to select the text and choose Copy from there. However you get it copied, we're ready to paste it now in OneNote and that's where we're going next. Now, in our TwoTrees notebook here in OneNote, we do have a section for Recipes.
So, we'll click that section. And you can see we've got a number of pages as well as sub-pages to help us organize these recipes. And we are kind of growing our recipe library at this point. Well, the one that we were going to be adding is Spaghetti. So it belongs in the Q-Z section here. You can see in our page for Q-Z, there's really nothing on it, but there are subpages. And really, we want it to appear after our Red Pepper Marinade before Tomato Basil. So, all I've to do is move to the left, where we see that New Page icon, make sure the black bar appears between Red Pepper Marinade and Tomato Basil Pasta, and click.
And there's our brand-new untitled page. Now, we don't want to a paste the entire contents of what we just copied into this title area. So, we're just going to click down below the blank title, we'll leave it blank for now, and this creates a new note on our page and we're ready to paste. Now, you could simply click the Paste button and accept the default. And the default is the first option we see by going down here to the Paste drop-down, and when you click that you'll see four options. One is to keep the source formatting. So, it's going to look exactly like it did in our word document.
The other option is to merge out formatting with our current formatting. Sometimes that's a great option if you want to keep some of the formatting that you already have set up here in OneNote. We don't have anything on this blank page. So it's really not a good option. Next, we have Keep Text only. So, you're going to see no formatting. You're just going to see stripped-down content. It's going to be plain old text that you can format after the fact. Or if you prefer, you can take the copied contents and paste them as a picture. In that case, you're going to see a picture of what was copied, something you won't be able to go into and edit like would the text here in our recipe.
So, that's not a very good option here. Let's just keep the source formatting. We'll choose the first button. When we click, you'll notice that the entire recipe has been added for us. All of the formatting appears just as it did in our Word document. We've got a numbered list and everything and this looks pretty good. The only problem is we've got our title showing-up in the note and really it belongs up here in the title. Even though, if we look over to our page tabs, it's smart enough to know that title should be the name of our page, but we'll see no change over here on right-hand side if we take this title and put it in the appropriate place. So, let's do that.
Just click-and-drag over the title, Spaghetti with Olive Oil and Garlic, and we're going to cut this. So, Ctrl+X on your keyboard or click the Cut button to remove it. Now, we'll click inside the Title area and we'll paste it there. Again, you have the option, clicking the drop-down, keeping the formatting or not, and all of those four options appear. Let's keep the source formatting, and there it is. It appears in the Title area where we want it. Notice the name over here in our page tab is still Spaghetti with Olives. It's kind of getting cut off there but that's exactly what we want to see on the right-hand side to help us stay organized, and it's in the right place.
And when you scroll down and you click inside a note area, you can go in here and start making changes if you need to because it was pasted as text and not the picture option. So, there is just a number of options to keep in mind when you're copying or cutting and pasting content here in OneNote 2010.
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