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Copying and pasting content

From: OneNote 2010 Essential Training

Video: Copying and pasting content

Typing a new note into a OneNote notebook is just one option for getting content into a notebook. Quite often though, you'll be getting content from elsewhere, maybe a Word document, from the Web, for example. Existing content can be copied or cut and pasted into your notebook and there are a number of Paste options we need to investigate. We're going to start with this document here in Microsoft Word called Spaghetti, and you can see I've got a spaghetti recipe and it has it's own formatting. This is something to consider when we take this and move it into our OneNote notebook.

Copying and pasting content

Typing a new note into a OneNote notebook is just one option for getting content into a notebook. Quite often though, you'll be getting content from elsewhere, maybe a Word document, from the Web, for example. Existing content can be copied or cut and pasted into your notebook and there are a number of Paste options we need to investigate. We're going to start with this document here in Microsoft Word called Spaghetti, and you can see I've got a spaghetti recipe and it has it's own formatting. This is something to consider when we take this and move it into our OneNote notebook.

So first, we need to copy it. The quickest way to select everything in a document in Microsoft Word is to use the keyboard,. Hold down Ctrl and press the letter A simultaneously as in all. That selects everything and we're ready to copy that. Ctrl+C is the keyboard shortcut or click the Copy button on the Home tab of the Ribbon, or you can right-click to select the text and choose Copy from there. However you get it copied, we're ready to paste it now in OneNote and that's where we're going next. Now, in our TwoTrees notebook here in OneNote, we do have a section for Recipes.

So, we'll click that section. And you can see we've got a number of pages as well as sub-pages to help us organize these recipes. And we are kind of growing our recipe library at this point. Well, the one that we were going to be adding is Spaghetti. So it belongs in the Q-Z section here. You can see in our page for Q-Z, there's really nothing on it, but there are subpages. And really, we want it to appear after our Red Pepper Marinade before Tomato Basil. So, all I've to do is move to the left, where we see that New Page icon, make sure the black bar appears between Red Pepper Marinade and Tomato Basil Pasta, and click.

And there's our brand-new untitled page. Now, we don't want to a paste the entire contents of what we just copied into this title area. So, we're just going to click down below the blank title, we'll leave it blank for now, and this creates a new note on our page and we're ready to paste. Now, you could simply click the Paste button and accept the default. And the default is the first option we see by going down here to the Paste drop-down, and when you click that you'll see four options. One is to keep the source formatting. So, it's going to look exactly like it did in our word document.

The other option is to merge out formatting with our current formatting. Sometimes that's a great option if you want to keep some of the formatting that you already have set up here in OneNote. We don't have anything on this blank page. So it's really not a good option. Next, we have Keep Text only. So, you're going to see no formatting. You're just going to see stripped-down content. It's going to be plain old text that you can format after the fact. Or if you prefer, you can take the copied contents and paste them as a picture. In that case, you're going to see a picture of what was copied, something you won't be able to go into and edit like would the text here in our recipe.

So, that's not a very good option here. Let's just keep the source formatting. We'll choose the first button. When we click, you'll notice that the entire recipe has been added for us. All of the formatting appears just as it did in our Word document. We've got a numbered list and everything and this looks pretty good. The only problem is we've got our title showing-up in the note and really it belongs up here in the title. Even though, if we look over to our page tabs, it's smart enough to know that title should be the name of our page, but we'll see no change over here on right-hand side if we take this title and put it in the appropriate place. So, let's do that.

Just click-and-drag over the title, Spaghetti with Olive Oil and Garlic, and we're going to cut this. So, Ctrl+X on your keyboard or click the Cut button to remove it. Now, we'll click inside the Title area and we'll paste it there. Again, you have the option, clicking the drop-down, keeping the formatting or not, and all of those four options appear. Let's keep the source formatting, and there it is. It appears in the Title area where we want it. Notice the name over here in our page tab is still Spaghetti with Olives. It's kind of getting cut off there but that's exactly what we want to see on the right-hand side to help us stay organized, and it's in the right place.

And when you scroll down and you click inside a note area, you can go in here and start making changes if you need to because it was pasted as text and not the picture option. So, there is just a number of options to keep in mind when you're copying or cutting and pasting content here in OneNote 2010.

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This video is part of

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OneNote 2010 Essential Training

64 video lessons · 25065 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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