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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Anytime you use a program that involves working with large amounts of text like OneNote 2010, it's important that text be spelled correctly. So we're going to look at the Spellchecking feature that's built into OneNote now. We're still using our Office1 notebook but we're going to move to another recipe. In the Recipes section, we'll go to the very top where we see our Anchovy Sauce. The first thing you're going to notice is a feature that's turned on by default that will check spelling as you go. So whenever you see a word with this red squiggly line under it, it means there's an error of some type.
So if we move to the word Anchovy in the title and click once, we get our flashing cursor inside. Now, quickly you can simply right- click and this will pop open a menu where you'll see right at the top the correct spelling of Anchovy. So the quickest thing would be to simply select it here. It automatically replaces the incorrect spelling with the correct one. But just before we do that, notice that there are some other options here. You can choose to ignore that and that will eliminate that red squiggly line, and leave the word spelled as it is.
In this case incorrectly. The other option is to add to the dictionary and we don't want to do that because if we ever spell it incorrectly again, it won't appear as an error. You can also go to the full spelling functionality by clicking Spelling down here on this menu. But because we want to fix this quickly, we'll simply select Anchovy at the top. It replaces the incorrect spelling with the correct one, and see we have a similar error appearing down below in our instructions. Now, in this case, let's just run the Spell Checker, and we can do that from the Ribbon by clicking the Review tab, and you'll see Spelling appears here in the Spelling group. F7 or Function key 7 on your keyboard is the shortcut.
Let's click Spelling. Right away, it jumps to that word with the red squiggly line and you'll see that a pane is opened up over on the right-hand side, the Spelling pane. Down below, you can see salads. That's the current spelling, and the suggestions down below. So salads with one L and we have some other options here that are not really what we're looking for. So the most likely change would be to simply leave salads selected here in the Suggestions and choose Change. Now, when we do that, we'll be changing to the highlighted or selected suggestion and right away, the Spell Checking says it's completed. You can click OK.
So you'll notice that it's actually only checking the page that we're on. If we go to the next recipe, Baba Ghanoush, you can see we have some similar errors here. Let's go to that title, Baba Ghanoush, and just right-click on Ghanoush. Now, you can see the suggestion here at the top, the only one that appears, is not really what we want. So we can either choose to ignore that or simply add it to the dictionary. We'll click Add to Dictionary. It's no longer appearing with the red squiggly line because it's actually in the dictionary now and we can spell this as many times as we want the way we see it here and it will never appear as an error again.
Keep in mind that we're using the same dictionary that's being used by the other applications in the Office suite. So if you're going into Microsoft Word, we fixed it up there, as well as Excel and so on. Now, just to take a look at some of the options we'll go to Backstage View by clicking the File tab and then down to Options. Now, down the left-hand pane, we're going to go to Proofing, third option down. Here's where you'll see some things like When correcting spelling in Microsoft Office programs, certain options are being ignored, so uppercase, for example.
Things can be spelled in uppercase. They won't appear as errors unless you deselect this checkbox. So if that's something that you want popping up as an error, you can simply click the checkbox to deselect it. I'm going to leave mine checked. You're going to ignore words that contain numbers. Often they will appear as errors. But if you do it on purpose, well, with this checked off, it will not appear as an error. Same thing goes for Internet and File Addresses, repeated words will be flagged. So if you accidentally type the same word twice, that will appear as an error unless you turn it off here.
You've got a French option for accents. Suggestions can come from the main dictionary only. Now, you can see there is an option for Custom Dictionaries here and then you've also got some different language modes. Down below the checkmark next to Check spelling as you type is the default I was telling you about that displays that red squiggly line. So if you don't want spelling to be checked as you type, you simply want to get everything in there, not see any red squiggly lines, and then check spelling on your own, you would deselect this checkbox. You can also choose to hide spelling errors, so they don't appear.
Even though they're still spelled incorrectly, you don't want to see those red squiggly lines all over the place. You can simply check this box and they won't. Something else that happens is AutoCorrect. Things are automatically corrected for you as you type them. When you click the AutoCorrect Options button, you'll see some examples here. For example, if you accidentally hold down the Shift key when you're typing, you get two initial capitals at the beginning of a word or sentence. It'll automatically bring the second character to lowercase for you so you don't have to go back and fix that.
You can see some other capitalizing options as well. Then down below you'll see a great big long list of things that are being replaced. If you type-in certain characters like the lowercase C in round brackets, you'll see the copyright symbol appear. So automatically replace for you. There's quite a long list of items here, including some very often misspelled words. So as we scroll down for example, there's the word ceiling. If it's spelled incorrectly, i.e. first, it'll automatically be fixed for you, and there's a whole list of words in here that will automatically be replaced.
So sometimes you're typing away, you know you made a mistake, you go back to fix it and it's already fixed. This is why. You can even add your own. Notice there's a Replace and a With field here. So if there's something that you type incorrectly on a regular basis, you can have it replaced with the correct spelling. So in my case, I often hold down the T too long, so tthe really should be the. Oh, it's already there. So I don't have to add that. You can see there is a lot of them there, just click-and-drag over that.
Maybe you've got a long name or I used to work for the Children's Hospital of Eastern Ontario, CHEO. If I type that in, I can have it replaced automatically with Children's Hospital of Eastern Ontario. So I'll never have to type in all of those words together again. I simply type cheo in lowercase, which would never be used on its own. When I click Add, it gets added to the list and at anytime if I want to take any of these out, I just simply select them and click Delete. I'm going to leave that one there and click OK and click OK again to close up this dialog box.
So a lot of cool spelling functionality built right into OneNote 2010 will help you to make sure that the content of the text that you have in your notebooks is spelled correctly.
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