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Changing email options

From: OneNote 2010 Essential Training

Video: Changing email options

In OneNote 2010 you have full control over what is sent to OneNote. So, if you happen to be using the print drivers sent to OneNote from another application, let's say Microsoft Word for example, you automatically get prompted to choose where you want to send that content to, and that's one of the options that can be altered here in OneNote, as well as any of the integrated options with Microsoft Outlook. Let's take a look at them now. We're going to start with a Word document, and if you want to you can open up this Veggie Lasagna. And when we go up to Backstage View by clicking the File tab and we choose Print, we have the ability to change our printer to the Send To OneNote driver.

Changing email options

In OneNote 2010 you have full control over what is sent to OneNote. So, if you happen to be using the print drivers sent to OneNote from another application, let's say Microsoft Word for example, you automatically get prompted to choose where you want to send that content to, and that's one of the options that can be altered here in OneNote, as well as any of the integrated options with Microsoft Outlook. Let's take a look at them now. We're going to start with a Word document, and if you want to you can open up this Veggie Lasagna. And when we go up to Backstage View by clicking the File tab and we choose Print, we have the ability to change our printer to the Send To OneNote driver.

It's automatically installed and when we click Print, we are then prompted to choose where that content is going to go. So if you wanted to, you could put it in any of the sections on any of the existing pages. Let's click Cancel for a second. Maybe you don't want to put it in an existing page. Maybe you'd rather have a new page created automatically in the current section. That's just one of the options you can alter. Let's go up to Backstage View here in OneNote by clicking the File tab and then down to Options, and we'll click the Send to OneNote option here on the left-hand side.

Notice for Outlook items like messages, notes, contacts, tasks, all of these items, we see the same option here by default, Always ask where to send. Same thing goes for other content like printing to OneNote, what we just tried from Microsoft Word. Same thing for screen clippings and web content, but if you click the drop-down next to any of these, you can change it to the current page so it automatically go to current page that you're looking at in OneNote, a new page in the current section, or you can set a default location which could be any of the sections, any of the pages that already exist.

Let's choose new page in current position here for print to OneNote and we'll click OK. And you'll see those same options for all of your Outlook items, as well as those other options for sending to OneNote. Let's go to our Word document and try it again. We'll go to Backstage View and select Print. With Send To OneNote already selected we'll click the Print button, and in this case you can see what happens. A new page is automatically created here in OneNote under Revenues and that's not really where we wanted to go.

So we click undo and go down to our Recipes, in the Q-Z page here, group of pages. That's where we want our new page to go and again once we click File and Print, and click Print again, it just simply creates a brand-new page. This time it's under Recipes here, and we've got our Veggie Lasagna. All we need to do is give it a title. So that's just one of the options. There are also options for working with email messages and so on.

For example, with our Home tab selected if we click E-mail Page, it's going to launch Microsoft Outlook and you'll see an attachment here. Let's close this up. Let's go to our Revenue section now and we'll click on the very top here, our Income Statement. This already has an attachment. If we go to E-mail Page now, you'll see a new message is created in Outlook and we've got the Excel file as well as the web page. So we'll close that up, and those are default options that can also be customized.

Let's go to Backstage View by clicking File and then Options. This time we're going to choose Advanced and there is a section in here for e-mail sent from OneNote. We can attach a copy of the original notes as a OneNote file. For me that's not selected. If we click that, we'll actually send the OneNote file that could be opened in OneNote, to the person we're sending it to. Attach embedded files to the e- mail message as separate files. That's exactly what we saw happen. And we can also add the following signature to e-mail messages and web pages created in OneNote.

You can see here it says created with Microsoft OneNote 2010 and a little bit of blur up there about OneNote, but you could have any signature you want in here just by selecting what's there and typing in your own. And of course, you can deselect any of these checkboxes to disable any of them, or enable the ones you want. When you click OK, those changes will be saved. So you have full control over how you integrate with Outlook here in OneNote 2010 and you also have full control over content that's sent to OneNote and where it's going to go.

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This video is part of

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OneNote 2010 Essential Training

64 video lessons · 25099 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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