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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
In OneNote 2010 you have full control over what is sent to OneNote. So, if you happen to be using the print drivers sent to OneNote from another application, let's say Microsoft Word for example, you automatically get prompted to choose where you want to send that content to, and that's one of the options that can be altered here in OneNote, as well as any of the integrated options with Microsoft Outlook. Let's take a look at them now. We're going to start with a Word document, and if you want to you can open up this Veggie Lasagna. And when we go up to Backstage View by clicking the File tab and we choose Print, we have the ability to change our printer to the Send To OneNote driver.
It's automatically installed and when we click Print, we are then prompted to choose where that content is going to go. So if you wanted to, you could put it in any of the sections on any of the existing pages. Let's click Cancel for a second. Maybe you don't want to put it in an existing page. Maybe you'd rather have a new page created automatically in the current section. That's just one of the options you can alter. Let's go up to Backstage View here in OneNote by clicking the File tab and then down to Options, and we'll click the Send to OneNote option here on the left-hand side.
Notice for Outlook items like messages, notes, contacts, tasks, all of these items, we see the same option here by default, Always ask where to send. Same thing goes for other content like printing to OneNote, what we just tried from Microsoft Word. Same thing for screen clippings and web content, but if you click the drop-down next to any of these, you can change it to the current page so it automatically go to current page that you're looking at in OneNote, a new page in the current section, or you can set a default location which could be any of the sections, any of the pages that already exist.
Let's choose new page in current position here for print to OneNote and we'll click OK. And you'll see those same options for all of your Outlook items, as well as those other options for sending to OneNote. Let's go to our Word document and try it again. We'll go to Backstage View and select Print. With Send To OneNote already selected we'll click the Print button, and in this case you can see what happens. A new page is automatically created here in OneNote under Revenues and that's not really where we wanted to go.
So we click undo and go down to our Recipes, in the Q-Z page here, group of pages. That's where we want our new page to go and again once we click File and Print, and click Print again, it just simply creates a brand-new page. This time it's under Recipes here, and we've got our Veggie Lasagna. All we need to do is give it a title. So that's just one of the options. There are also options for working with email messages and so on.
For example, with our Home tab selected if we click E-mail Page, it's going to launch Microsoft Outlook and you'll see an attachment here. Let's close this up. Let's go to our Revenue section now and we'll click on the very top here, our Income Statement. This already has an attachment. If we go to E-mail Page now, you'll see a new message is created in Outlook and we've got the Excel file as well as the web page. So we'll close that up, and those are default options that can also be customized.
Let's go to Backstage View by clicking File and then Options. This time we're going to choose Advanced and there is a section in here for e-mail sent from OneNote. We can attach a copy of the original notes as a OneNote file. For me that's not selected. If we click that, we'll actually send the OneNote file that could be opened in OneNote, to the person we're sending it to. Attach embedded files to the e- mail message as separate files. That's exactly what we saw happen. And we can also add the following signature to e-mail messages and web pages created in OneNote.
You can see here it says created with Microsoft OneNote 2010 and a little bit of blur up there about OneNote, but you could have any signature you want in here just by selecting what's there and typing in your own. And of course, you can deselect any of these checkboxes to disable any of them, or enable the ones you want. When you click OK, those changes will be saved. So you have full control over how you integrate with Outlook here in OneNote 2010 and you also have full control over content that's sent to OneNote and where it's going to go.
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