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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
If you like to take notes in a OneNote notebook while you're researching content that exists someplace else, maybe it's a Word document or the most popular place, the Internet, you can automatically have those notes that you are taking linked to the original content, so you can quickly go back there as needed to reference the original content itself. We are going to try this out using our TwoTrees13 notebook in the Recipes section clicking the Meat Lasagna page. It's a blank page. We're ready to start creating our masterpiece here, but we're going to borrow content from other locations.
Let's start by typing in Ingredients. We'll hit Enter a couple of times and now we're going to browse around looking for ingredients. Let's start with the most popular place, the Internet. So you might want to launch Internet Explorer. You do a search, here's one at ichef.com. We've got three recipes here and in the Beef Recipes category, in the Ground Beef Recipes, we've got one for Lasagna. You can see all of the different ingredients here. Let's go back to OneNote. Now, any notes that we take will automatically appear in our note, but they won't be linked unless we choose to automatically link them back to where we're getting them from, whatever we're viewing.
In this case, a web site on the Internet. So let's go up to the Review tab on the Ribbon to turn on Linked Notes. Here is where we do it. The Linked Notes button is going to create a docked view so we'll be in the Dock to Desktop view. So whatever we're looking at on the left -hand side is what we'll be linking to as we take our notes. That could be another OneNote notebook. It could be another document or in our case a web site. So let's give it a click, and you can see what happens over here on the right-hand side.
We've got a duplicate of our notebook now in the Dock to Desktop view. We've got this little Link icon appearing in the top-left corner of the page. We've got this dialog box prompting us to choose a location for our links. Where do we want them to go? In this case, we do want them right on the Meat Lasagna page, the page we just left, but you could choose any spot in your notebook. So you don't have to be on the page. If you want them to go to Unfiled Notes and then be able to go back there at anytime and get them, you can choose Unfiled Notes. But I am going to leave mine selected as Meat Lasagna, you can too, and click OK.
Anything you type will be linked to whatever you see here on the left. In this case, we're seeing a duplicate of our notebook. That's not what we really want at this point. We want that recipe in our browser. So we'll open up our browser again, notice that it's automatically docked to our OneNote Docked View. Now when we click over here in our notes under Ingredients and start typing, let's do this, 2 tb(s), and we'll type Two Trees Olive Oil just to be specific, and press Enter.
That little icon that you saw for Internet Explorer just disappeared. That's because we haven't started to type anything. Let's say we also want the garlic in there. So I'll type 2 each of the Cloves Crushed Garlic. Now, we can continue going to other content, other sites, other documents. As we're taking our notes, we'll always be linked back to what we see here on the left-hand side of our screen. When we're done, let's just minimize our browser and take a look at what happens here with our Linked icon.
When we click this, you'll see a number of options. First of all, Linked Note Taking is automatically turned on. So when you go to Linked Notes, you're automatically taking linked notes. You don't have to come here to turn it on, but you can come here to Stop Taking Linked Notes. If you click this, you'll see the little No sign appear next to the link. This also happens when you leave the Dock to Desktop view. In fact, the entire link will disappear. So let's just click the drop-down again and start taking linked notes.
Notice the No sign disappears and now anything we type will be linked to what we see on the left-hand side. Let's go up here to the Dock to Desktop and we'll click that. Notice that it automatically takes us back to full screen or the normal screen, and our link has the No sign again. So we can click this drop-down, and if we wanted to, delete any links on this page or if we want to see the linked files, go up here to Linked Files and you'll see there's our Lasagna Recipe link.
We've also got the icon over here next to the note itself. Let's just click in the note anywhere and hover over the icon. There's our site. We see the actual address. If we click this, it's going to take us right back into our default browser and take us directly to that page. There it is. So we can always go back to the original content. I'll close that up. In fact, you can close your browser altogether. It'll take us back here to our notes in our Recipes section.
Now at anytime, if you want to get rid of those links, no problem. You can go to this little drop-down, delete the links on this page, one at a time. So if you've got multiples, you can select them from the list or simply delete all the links on this page by clicking here. Now, links removed. In this case, 2. So we'll click OK, and notice the link is gone. We could have accessed the Link options from there, but we can go up to our Backstage View by clicking the File tab and select Options and you'll be able to go to your linking options from here as well.
Let's click Advanced, and in the Linked Notes section, you'll see checkmarks next to Allow creation of new Linked Notes. That's automatically turning it on when we click that button. Save documents snippets and page thumbnails for better linking to the right place in the document. So you actually see those little thumbnails when we hover over the icons. You also have the ability to remove any linked notes by clicking this link, so all the links will be gone from the entire notebook if you click this link. But we don't really have any to delete.
We've already deleted them, so we'll just click OK to return to our notebook. So keep in mind if you do a lot of research and you like to take notes here in OneNote 2010, you can automatically link back to the original content by turning on Linked Notes.
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