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Automatically linking your notes to what you're viewing

From: OneNote 2010 Essential Training

Video: Automatically linking your notes to what you're viewing

If you like to take notes in a OneNote notebook while you're researching content that exists someplace else, maybe it's a Word document or the most popular place, the Internet, you can automatically have those notes that you are taking linked to the original content, so you can quickly go back there as needed to reference the original content itself. We are going to try this out using our TwoTrees13 notebook in the Recipes section clicking the Meat Lasagna page. It's a blank page. We're ready to start creating our masterpiece here, but we're going to borrow content from other locations.

Automatically linking your notes to what you're viewing

If you like to take notes in a OneNote notebook while you're researching content that exists someplace else, maybe it's a Word document or the most popular place, the Internet, you can automatically have those notes that you are taking linked to the original content, so you can quickly go back there as needed to reference the original content itself. We are going to try this out using our TwoTrees13 notebook in the Recipes section clicking the Meat Lasagna page. It's a blank page. We're ready to start creating our masterpiece here, but we're going to borrow content from other locations.

Let's start by typing in Ingredients. We'll hit Enter a couple of times and now we're going to browse around looking for ingredients. Let's start with the most popular place, the Internet. So you might want to launch Internet Explorer. You do a search, here's one at ichef.com. We've got three recipes here and in the Beef Recipes category, in the Ground Beef Recipes, we've got one for Lasagna. You can see all of the different ingredients here. Let's go back to OneNote. Now, any notes that we take will automatically appear in our note, but they won't be linked unless we choose to automatically link them back to where we're getting them from, whatever we're viewing.

In this case, a web site on the Internet. So let's go up to the Review tab on the Ribbon to turn on Linked Notes. Here is where we do it. The Linked Notes button is going to create a docked view so we'll be in the Dock to Desktop view. So whatever we're looking at on the left -hand side is what we'll be linking to as we take our notes. That could be another OneNote notebook. It could be another document or in our case a web site. So let's give it a click, and you can see what happens over here on the right-hand side.

We've got a duplicate of our notebook now in the Dock to Desktop view. We've got this little Link icon appearing in the top-left corner of the page. We've got this dialog box prompting us to choose a location for our links. Where do we want them to go? In this case, we do want them right on the Meat Lasagna page, the page we just left, but you could choose any spot in your notebook. So you don't have to be on the page. If you want them to go to Unfiled Notes and then be able to go back there at anytime and get them, you can choose Unfiled Notes. But I am going to leave mine selected as Meat Lasagna, you can too, and click OK.

Anything you type will be linked to whatever you see here on the left. In this case, we're seeing a duplicate of our notebook. That's not what we really want at this point. We want that recipe in our browser. So we'll open up our browser again, notice that it's automatically docked to our OneNote Docked View. Now when we click over here in our notes under Ingredients and start typing, let's do this, 2 tb(s), and we'll type Two Trees Olive Oil just to be specific, and press Enter.

That little icon that you saw for Internet Explorer just disappeared. That's because we haven't started to type anything. Let's say we also want the garlic in there. So I'll type 2 each of the Cloves Crushed Garlic. Now, we can continue going to other content, other sites, other documents. As we're taking our notes, we'll always be linked back to what we see here on the left-hand side of our screen. When we're done, let's just minimize our browser and take a look at what happens here with our Linked icon.

When we click this, you'll see a number of options. First of all, Linked Note Taking is automatically turned on. So when you go to Linked Notes, you're automatically taking linked notes. You don't have to come here to turn it on, but you can come here to Stop Taking Linked Notes. If you click this, you'll see the little No sign appear next to the link. This also happens when you leave the Dock to Desktop view. In fact, the entire link will disappear. So let's just click the drop-down again and start taking linked notes.

Notice the No sign disappears and now anything we type will be linked to what we see on the left-hand side. Let's go up here to the Dock to Desktop and we'll click that. Notice that it automatically takes us back to full screen or the normal screen, and our link has the No sign again. So we can click this drop-down, and if we wanted to, delete any links on this page or if we want to see the linked files, go up here to Linked Files and you'll see there's our Lasagna Recipe link.

We've also got the icon over here next to the note itself. Let's just click in the note anywhere and hover over the icon. There's our site. We see the actual address. If we click this, it's going to take us right back into our default browser and take us directly to that page. There it is. So we can always go back to the original content. I'll close that up. In fact, you can close your browser altogether. It'll take us back here to our notes in our Recipes section.

Now at anytime, if you want to get rid of those links, no problem. You can go to this little drop-down, delete the links on this page, one at a time. So if you've got multiples, you can select them from the list or simply delete all the links on this page by clicking here. Now, links removed. In this case, 2. So we'll click OK, and notice the link is gone. We could have accessed the Link options from there, but we can go up to our Backstage View by clicking the File tab and select Options and you'll be able to go to your linking options from here as well.

Let's click Advanced, and in the Linked Notes section, you'll see checkmarks next to Allow creation of new Linked Notes. That's automatically turning it on when we click that button. Save documents snippets and page thumbnails for better linking to the right place in the document. So you actually see those little thumbnails when we hover over the icons. You also have the ability to remove any linked notes by clicking this link, so all the links will be gone from the entire notebook if you click this link. But we don't really have any to delete.

We've already deleted them, so we'll just click OK to return to our notebook. So keep in mind if you do a lot of research and you like to take notes here in OneNote 2010, you can automatically link back to the original content by turning on Linked Notes.

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This video is part of

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OneNote 2010 Essential Training

64 video lessons · 24612 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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