Automatically linking your notes to what you're looking at
Video: Automatically linking your notes to what you're looking atNew to OneNote 2010 is something called Linked Note Taking. When you turn on this mode, OneNote automatically links any notes that you take to what you're looking at. So it could be a web page for example, or a selection point in a Word document, or maybe a current slide in a PowerPoint presentation. Let's explore this now using our User Conference2 notebook and we'll go to the subpage for David Rivers under Speaker Bios here in the Speakers section of our notebook, and instead of just trying to flip back and forth between a website and our notebook, let's go to Docked View and we'll do some research with our web page showing at the same time.
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In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.
- Customizing the Ribbon interface
- Using the Quick Access toolbar for commonly used commands
- Applying preset styles
- Locating content with fast search
- Merging notebook sections
- Showing and hiding note authors
- Using highlighting to find changes
- Saving OneNote content to PDF or XPS
Automatically linking your notes to what you're looking at
New to OneNote 2010 is something called Linked Note Taking. When you turn on this mode, OneNote automatically links any notes that you take to what you're looking at. So it could be a web page for example, or a selection point in a Word document, or maybe a current slide in a PowerPoint presentation. Let's explore this now using our User Conference2 notebook and we'll go to the subpage for David Rivers under Speaker Bios here in the Speakers section of our notebook, and instead of just trying to flip back and forth between a website and our notebook, let's go to Docked View and we'll do some research with our web page showing at the same time.
This will automatically turn on this Linked Note Taking. Another option is to go to the Review tab and click Linked Notes from here and this will launch a copy of your notebook in Docked view and then you can open up any other application you like from there. But we can do that ourselves by clicking the Dock to Desktop. Ctrl+Alt+D is the keyboard shortcut. You can see what happens. It's automatically docked over here on the right-hand side. Whatever else we had open up here to the left. In this case, it's a web site in Internet Explorer. You also notice this little icon here that looks like chain link.
This is Linked Note Taking and it's automatically enabled when you go into Docked View. You can click this little button to stop taking linked notes if you don't want to be taking linked notes, or you can just leave it on and any notes you take now in your notebook will be linked to whatever you're seeing on the left-hand side. So, here in Internet Explorer, we've gone to the Author page for David Rivers. This is where we see the information that we want to take notes on. Watch what happens now when we click on the page here anywhere and start taking a note. For example, we'll type in that he has 16 years experience.
Right away, as soon as we started typing, you might have noticed the little Internet Explorer Icon appeared next to the note itself. This indicates that it's linked to a web page and Internet Explorer will display that page. So we'll just hit Enter and add a little bit more here. Let's just type in Training Specialist and so on. All right, so we'll leave Docked View now. We'll click the same icon that turned us into Dock View. Notice that the little icon now for Linked Note Taking appears in the top left corner of our page.
It didn't before, but because this page does have a note that it's linked, we see the icon, we also see the no sign, indicating that Linked Note Taking has been disabled in this case. So as we hover over the Icon for Internet Explorer, we actually see, by default, the web URL www.lynda.com. We see a thumbnail of the page and we also see a little blurb that's taken from the page itself. That's a very cool feature. Watch what happens when we click the Icon. It takes us directly to that page.
So it launches Internet Explorer and takes us directly to the spot where we got the information from. What a nice feature! We'll switch back now to OneNote and we'll just click anywhere outside the linked note. Notice that the icon stays in the top left corner. There are some other things we can do with this icon. We'll click it now. Because we have an actual linked note on this page, we see some different options here. Linked Files for example. If there are multiple links here, we see them all when we hover over Linked Files listed to the right-hand side and this is another way to go to that specific location, in this case, a web site or an Internet Explorer.
We can also delete links on the page. We can delete single links or delete them all at once using Delete All Links on This Page, and we can get a direct line to linked notes options by clicking Linked Notes Options here from the pop- up menu. It also takes us to our OneNote Options, under Advanced and Linked Notes appears here. So, we are allowed to create new linked notes. That's what we just did. That's because it's automatically enabled. Save documents snippets and page thumbnail for better linking.
That's what we saw when we hovered over the Internet Explorer Icon and we have a button here to Remove Links from Linked Notes. So we'll keep the note but remove the link and we can do that using this button here as well. We'll just click OK and come back to our note. So, with linked note taking in OneNote 2010, you'll automatically have quick access to your source materials.
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