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Adding audio and video files

From: OneNote 2010 Essential Training

Video: Adding audio and video files

Unlike a traditional notebook in the paper world where you can simply write down your text and maybe even paste in the odd picture, a OneNote notebook allows you to insert many other types of files, including audio and video files. That's what we're going to do right now. We're going to switchover to our Personal notebook and go directly to the Bird Watching section. Here we have a number of pages for various types of birds. We're going to click the Cardinal page to go directly to that page where we do see some text and some pictures of the Cardinal. We also have some text over here on the right such as the title here, Audio.

Adding audio and video files

Unlike a traditional notebook in the paper world where you can simply write down your text and maybe even paste in the odd picture, a OneNote notebook allows you to insert many other types of files, including audio and video files. That's what we're going to do right now. We're going to switchover to our Personal notebook and go directly to the Bird Watching section. Here we have a number of pages for various types of birds. We're going to click the Cardinal page to go directly to that page where we do see some text and some pictures of the Cardinal. We also have some text over here on the right such as the title here, Audio.

This is a good spot for us to insert an audio clip of a cardinal. Wouldn't be nice to be able to hear the songs so we can recognize it in the real world? Little further to the right, we actually have a cardinal video clip already inserted into this page. But let's start with the audio. We'll just click anywhere underneath the Audio heading there. This is where we want our audio clip to show up. That's why we're clicking here. To insert it, just like any other file, we go to the Insert tab on the ribbon and click Attach File. Then we simply navigate to the location of our Northern Cardinal Call. There it is.

It's an MP3 file. Click once to select it and then click Insert. The audio clip is inserted right where your cursor was flashing. Now this is a little icon. It's an object that you can click and move around if you want to position it. When you click it to select it, you then, have the ability to control that audio clip. You may have noticed when we switched to this page, because there was a video clip here already and now there is an audio clip. Just above the Playback tab here on the ribbon, you see Audio & Video highlighted. The Playback tab only shows up when it's needed.

For this page, it's very useful, because we do have an audio and a video clip. Click the Playback tab. You'll notice that we've got all of our control buttons for playback. Play, there is a keyboard shortcut Ctrl+ Alt+P. We've got Pause, Stop, Rewinding, and Fast Forwarding buttons as well. Let's just take a listen to our Northern Cardinal by clicking the Play button. (Birds chirping.) This is a fairly short clip. We can see in the timecode here it's only five seconds.

The neat thing is when you're playing back recordings or even if you're recording on the fly, you can be taking notes as you listen. OneNote does a very good job of remembering where in the timecode you took those notes. If you want to see where those notes were taken, the See Playback button allows you to see any linked notes while the recording is being played. Now in this case, it doesn't apply. Audio & Video Settings are also accessible here from the Options group on the ribbon. If we give that a click, here is where you can go to manipulate some of the Audio & Video Settings.

For example, when you're playing linked audio and video files, you can rewind from the start of the paragraph by the following number of seconds. You can see the default is set to 5, but you can increase or decrease that number if you needed to. Also, under Audio recording settings, you can see the Device that's being used. The Input can be controlled from your Master Volume on your computer. That's a default. Codecs, Formats as well. Notice that my Format here is mono. Click the drop-down. You can choose from other options that are available on your computer.

You may even see some stereo options, depending on your settings. Video recording settings are also sometimes available. Then down at the bottom this is a cool. We're going to talk about later on. Audio Search. This enables you to search audio and video recordings for specific words. So when you're searching for a word, it might appear in the audio or video clip. It will be found there. OneNote will tell you exactly where and at what time it shows up. I'll just click Cancel here. We'll leave the Settings as a default. Take a look at the video now. We'll just click that video icon for the Cardinal.

Something else happens when you click these items. You may see it start to appear just to the top right. These are the control buttons. So if we click the Cardinal video, and just move up and over to the right, you'll see your Play button, Pause, Stop, Rewind and Fast Forward buttons as well. So you can access them from here. You don't have to go to the Playback tab on the ribbon. Just click Play from here. You'll see your video. Ctrl+Alt+P still is the default. Now it does open up in its own window. So you click the Close button to close that up.

You may not be seeing the video unless you're doing it on your own computer. You might not see it in our recording here, because we're actually recording while we're playing back. But that's how it works. If you want to insert your own video, it's very simple. Just like inserting the audio clip. Let's go to the Pileated Woodpecker page. Here we have a spot for video for the Pileated Woodpecker. You can click right underneath that. That's where we want the video to go. Again, Insert > Attach File. In the same folder, we've got our Pileated.

Notice this is a Windows Media Video file. So we'll select it and click Insert. You can put in other types of video as well if you've got them. MPEGs for example. There is our Pileated icon for our Pileated Woodpecker. Another option if you want to just go right into playing is just double-click the icon. This opens up the window. If you want to, you can use your control buttons to Pause. You may not be seeing this, but you will on your own computers. Stop when you're done. It closes up the window.

You can also close the window yourself, if you need. So that's all there is to adding audio and video clips to your page is here in a OneNote notebook.

Show transcript

This video is part of

Image for OneNote 2010 Essential Training
OneNote 2010 Essential Training

64 video lessons · 24318 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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