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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Unlike a traditional notebook in the paper world where you can simply write down your text and maybe even paste in the odd picture, a OneNote notebook allows you to insert many other types of files, including audio and video files. That's what we're going to do right now. We're going to switchover to our Personal notebook and go directly to the Bird Watching section. Here we have a number of pages for various types of birds. We're going to click the Cardinal page to go directly to that page where we do see some text and some pictures of the Cardinal. We also have some text over here on the right such as the title here, Audio.
This is a good spot for us to insert an audio clip of a cardinal. Wouldn't be nice to be able to hear the songs so we can recognize it in the real world? Little further to the right, we actually have a cardinal video clip already inserted into this page. But let's start with the audio. We'll just click anywhere underneath the Audio heading there. This is where we want our audio clip to show up. That's why we're clicking here. To insert it, just like any other file, we go to the Insert tab on the ribbon and click Attach File. Then we simply navigate to the location of our Northern Cardinal Call. There it is.
It's an MP3 file. Click once to select it and then click Insert. The audio clip is inserted right where your cursor was flashing. Now this is a little icon. It's an object that you can click and move around if you want to position it. When you click it to select it, you then, have the ability to control that audio clip. You may have noticed when we switched to this page, because there was a video clip here already and now there is an audio clip. Just above the Playback tab here on the ribbon, you see Audio & Video highlighted. The Playback tab only shows up when it's needed.
For this page, it's very useful, because we do have an audio and a video clip. Click the Playback tab. You'll notice that we've got all of our control buttons for playback. Play, there is a keyboard shortcut Ctrl+ Alt+P. We've got Pause, Stop, Rewinding, and Fast Forwarding buttons as well. Let's just take a listen to our Northern Cardinal by clicking the Play button. (Birds chirping.) This is a fairly short clip. We can see in the timecode here it's only five seconds.
The neat thing is when you're playing back recordings or even if you're recording on the fly, you can be taking notes as you listen. OneNote does a very good job of remembering where in the timecode you took those notes. If you want to see where those notes were taken, the See Playback button allows you to see any linked notes while the recording is being played. Now in this case, it doesn't apply. Audio & Video Settings are also accessible here from the Options group on the ribbon. If we give that a click, here is where you can go to manipulate some of the Audio & Video Settings.
For example, when you're playing linked audio and video files, you can rewind from the start of the paragraph by the following number of seconds. You can see the default is set to 5, but you can increase or decrease that number if you needed to. Also, under Audio recording settings, you can see the Device that's being used. The Input can be controlled from your Master Volume on your computer. That's a default. Codecs, Formats as well. Notice that my Format here is mono. Click the drop-down. You can choose from other options that are available on your computer.
You may even see some stereo options, depending on your settings. Video recording settings are also sometimes available. Then down at the bottom this is a cool. We're going to talk about later on. Audio Search. This enables you to search audio and video recordings for specific words. So when you're searching for a word, it might appear in the audio or video clip. It will be found there. OneNote will tell you exactly where and at what time it shows up. I'll just click Cancel here. We'll leave the Settings as a default. Take a look at the video now. We'll just click that video icon for the Cardinal.
Something else happens when you click these items. You may see it start to appear just to the top right. These are the control buttons. So if we click the Cardinal video, and just move up and over to the right, you'll see your Play button, Pause, Stop, Rewind and Fast Forward buttons as well. So you can access them from here. You don't have to go to the Playback tab on the ribbon. Just click Play from here. You'll see your video. Ctrl+Alt+P still is the default. Now it does open up in its own window. So you click the Close button to close that up.
You may not be seeing the video unless you're doing it on your own computer. You might not see it in our recording here, because we're actually recording while we're playing back. But that's how it works. If you want to insert your own video, it's very simple. Just like inserting the audio clip. Let's go to the Pileated Woodpecker page. Here we have a spot for video for the Pileated Woodpecker. You can click right underneath that. That's where we want the video to go. Again, Insert > Attach File. In the same folder, we've got our Pileated.
Notice this is a Windows Media Video file. So we'll select it and click Insert. You can put in other types of video as well if you've got them. MPEGs for example. There is our Pileated icon for our Pileated Woodpecker. Another option if you want to just go right into playing is just double-click the icon. This opens up the window. If you want to, you can use your control buttons to Pause. You may not be seeing this, but you will on your own computers. Stop when you're done. It closes up the window.
You can also close the window yourself, if you need. So that's all there is to adding audio and video clips to your page is here in a OneNote notebook.
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