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Working with the text wrap features

From: Word 2010 Power Shortcuts

Video: Working with the text wrap features

When you insert a picture into your document, it usually rearranges your text and it is kind of hard to move it where you want it to go. Let's take a look at the text wrap features so that you can move your image where you want it to go in your page. Scroll down to Page 2 and click right before the word in. Go up to the Insert tab and click on Picture. Navigate to your Exercise Files and we are in Chapter 1, and I have an image of oil bottles. If you don't have our Exercise files, you can use any image you like and I will click Insert.

Working with the text wrap features

When you insert a picture into your document, it usually rearranges your text and it is kind of hard to move it where you want it to go. Let's take a look at the text wrap features so that you can move your image where you want it to go in your page. Scroll down to Page 2 and click right before the word in. Go up to the Insert tab and click on Picture. Navigate to your Exercise Files and we are in Chapter 1, and I have an image of oil bottles. If you don't have our Exercise files, you can use any image you like and I will click Insert.

Now when you insert a graphic into your document, by default it acts like a giant letter, A. Notice that the text is aligned at the bottom of the picture and there is a lot of space up into the side. So what we are going to do is we are going to click on the Picture and then the Picture Tools Format ribbon appears. We are going to come over here to the Wrap Text button. I will click on it and I can see that it comes in In-line with text, meaning that it is basically a giant letter A. So I am going to start by changing this to Square. What Square does is two things.

First, it allows the text to wrap up next to the image and it also allows you to pick up your image right in the middle and drag it anywhere that you want it to go on your screen. So this is one of my most frequently used text wraps but, there are other options as well. When I click back on Wrap Text, there is an option for Tight which will force your text to flow around the shape of your object and Through which will allow your text to flow in the middle of your object. Now for both of those two objects, we didn't see it happen, and that is because in a few minutes, we are going to need to edit our wrap points, but let's take a look at the rest of our options first.

Top and Bottom will force your text to the top and the bottom of the image, but never allow it to flow on the sides. Behind Text will allow your text to flow over the picture, and In Front of Text, puts your picture over the text and it is literally blocking it out. So let's start with Tight, I will click on Tight on the dropdown and then I am going to go back to the Wrap Text button again. Now I am going to tell it that I want to edit the wrap points and notice now that my box boundaries turn red and they have a black dot. I can pick up these boundaries and drag them closer to the image so that the text flows around it.

I can move them up, I can also create new wrap points. When I'll hold my cursor over the red line, I get this little square with some lines on it, and I can pull it in towards the bottle which will allow the text to flow in the same curve as the bottle. If I pick up my picture and move it, then I am going to go back to the Wrap Text button again and I am going to tell it that I want to edit the wrap points. I can then adjust my wrap points even further. If I want to move the text out, I will drag the Wrap point to the right and if I want to move it in, I will pull it in.

So that is how to make a picture tight. If I want that text actually flow through the center of the graphic. I am going to change my Wrap to Through and then go back to editing my wrap points. I will click here and move it a little bit to give it a dive, and now I am going to move over a little bit and pull down. Now my text starts to flow in the middle. I need this part to come back up over of the bottle, but I want this part to come further in. So you can keep playing with these wrap points until you get it perfect.

Now after I get my wrap points set, I have to watch out for my text. What I don't want to do is orphan any words in the middle. So I am going to click on my picture and try and fine tune this a little bit. I'd like to move the picture not by picking it up and dragging it, but by using my Up, Down, Left, and Right arrows until the text flows smoothly. The biggest thing to watch out for are any words like this where I have year all by itself, it is going to be really hard for the reader to be able to read extra virgin olive oil production winning awards year after year.

So I want to make sure that I am going to move that up a little bit until the text flows a little bit better. Once you have it where you'd like it, you can click off. When we first inserted the picture, it really distorted my text. Most of the time, I like my graphic square. So you can set that as the default so that every time you insert a picture, it starts a square and then you can change it from there. To do that, go up to the File tab, go down to Options, click on the Advanced button, and then look down here at the bottom of Cut, copy and paste.

Right here it says, Insert/paste picture as and it defaults to in-line with text. I like to change this to Square and then click OK. Now if I scroll down further in the manual and just for kicks, insert that same image again, Insert > Picture > olive_oil_bottles. Notice that this time it instantly came in square and I can start manipulating the picture to my heart's content. Floating your images anywhere you want on the page and controlling how the text wraps around them will allow you to create dynamic, interesting page layouts.

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This video is part of

Image for Word 2010 Power Shortcuts
Word 2010 Power Shortcuts

74 video lessons · 12804 viewers

Alicia Katz Pollock
Author

 
Expand all | Collapse all
  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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