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Working with slide and handout masters

From: PowerPoint 2010 Power Shortcuts

Video: Working with slide and handout masters

I've had clients come to me for advanced PowerPoint training, taking pride in how much they're able to accomplish with the software. But I've been surprised at how many people don't take advantage of this one shortcut; instead of applying formatting changes to all your slides one at a time, you can make them on the Slide Masters so that your changes are made to all the slides at once. You can also take a similar approach to the Masters for your handouts and speaker notes as well. Slide Masters are also covered in the PowerPoint 2010 Essential Training, but I would be remiss in leaving them out of this Power Shortcuts title.

Working with slide and handout masters

I've had clients come to me for advanced PowerPoint training, taking pride in how much they're able to accomplish with the software. But I've been surprised at how many people don't take advantage of this one shortcut; instead of applying formatting changes to all your slides one at a time, you can make them on the Slide Masters so that your changes are made to all the slides at once. You can also take a similar approach to the Masters for your handouts and speaker notes as well. Slide Masters are also covered in the PowerPoint 2010 Essential Training, but I would be remiss in leaving them out of this Power Shortcuts title.

So let's go to the View tab and over here we have Slide Master. When I look at the Slide Masters on the left-hand side, there's one Main Master and then individual layouts below. Any changes I make to the Main Master will cascade down to all of the slides; any changes I make to just one of these layouts will only appear on that one layout. So let's start at the top. I'm going to add my logo to the presentation. I'll go to Insert and Picture. And in my Exercise Files for Chapter 1, I'll look at the images and here I'll choose the SAMOCA logo. I'll come up here to Height, type in 1 inch and then click on Width to accept the change, and I'll pick up my logo and move it up to the upper right-hand corner. Notice that it instantly cascades down to all of my slides.

Now, let's change one of the sub-layouts. Scroll down to the bottom and choose the Section Header Layout: used by slide 1. I'm going to go ahead and click on the box, go to Home and change this to 28 point. I'll make it Bold and I'm also going to move it up a little bit, so it's centered a little better. One of my favorite changes to make in the Masters is to customize the bullets, and we'll do that later in the course. Now, I'm going to go back to the Slide Master tab and close it. Now, while we're talking about Masters, let's go back to the View tab, there is also a Handout Master as well. Right here I can turn on and off the placeholders at the top and the bottom for the Header, the Footer, the Date, and the Page Number.

I want to go ahead and put my company name at the top and my website down at the bottom. Now, one of my favorite tricks is to change the date so that every time I print the handouts, the date updates automatically. To do that, I'll go to the Insert tab and over to Date & Time. I'll change the format, and then down here I'll put a checkmark in front of update automatically, and click OK. Now, back on the Handout Master, I can also change the Handout Orientation from Portrait to Landscape and the direction of the slides themselves, although it's very rare that you are going to do a presentation with Portrait- oriented slides, so I'll change that back.

Now that I have changed my Handout Master so that it has my company contact information, I'm going to go ahead and close the Master View. Now let's go up here one more time to View and let's look at the Notes Master. The notes are printouts you can make so that when you're speaking up at the podium you know what's happening on your slides. So one of the things that I like to do is highlight the text and bump up the Font Size so that I can actually read it. I'll also do the same thing to the date. I'll go to Insert>Date & Time and make sure that the date prints the current date automatically.

And when I'm done, I'll go back to the Notes Master and close it. Taking control of your PowerPoint slides at the Master level means that you don't have to repeat the same formatting on every single slide. This can save hours and hours of work and prevent inconsistent formatting. The ability to customize your handouts and notes is also quite useful, so that you present your best work to the public.

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This video is part of

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PowerPoint 2010 Power Shortcuts

52 video lessons · 9820 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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