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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
I've had clients come to me for advanced PowerPoint training, taking pride in how much they're able to accomplish with the software. But I've been surprised at how many people don't take advantage of this one shortcut; instead of applying formatting changes to all your slides one at a time, you can make them on the Slide Masters so that your changes are made to all the slides at once. You can also take a similar approach to the Masters for your handouts and speaker notes as well. Slide Masters are also covered in the PowerPoint 2010 Essential Training, but I would be remiss in leaving them out of this Power Shortcuts title.
So let's go to the View tab and over here we have Slide Master. When I look at the Slide Masters on the left-hand side, there's one Main Master and then individual layouts below. Any changes I make to the Main Master will cascade down to all of the slides; any changes I make to just one of these layouts will only appear on that one layout. So let's start at the top. I'm going to add my logo to the presentation. I'll go to Insert and Picture. And in my Exercise Files for Chapter 1, I'll look at the images and here I'll choose the SAMOCA logo. I'll come up here to Height, type in 1 inch and then click on Width to accept the change, and I'll pick up my logo and move it up to the upper right-hand corner. Notice that it instantly cascades down to all of my slides.
Now, let's change one of the sub-layouts. Scroll down to the bottom and choose the Section Header Layout: used by slide 1. I'm going to go ahead and click on the box, go to Home and change this to 28 point. I'll make it Bold and I'm also going to move it up a little bit, so it's centered a little better. One of my favorite changes to make in the Masters is to customize the bullets, and we'll do that later in the course. Now, I'm going to go back to the Slide Master tab and close it. Now, while we're talking about Masters, let's go back to the View tab, there is also a Handout Master as well. Right here I can turn on and off the placeholders at the top and the bottom for the Header, the Footer, the Date, and the Page Number.
I want to go ahead and put my company name at the top and my website down at the bottom. Now, one of my favorite tricks is to change the date so that every time I print the handouts, the date updates automatically. To do that, I'll go to the Insert tab and over to Date & Time. I'll change the format, and then down here I'll put a checkmark in front of update automatically, and click OK. Now, back on the Handout Master, I can also change the Handout Orientation from Portrait to Landscape and the direction of the slides themselves, although it's very rare that you are going to do a presentation with Portrait- oriented slides, so I'll change that back.
Now that I have changed my Handout Master so that it has my company contact information, I'm going to go ahead and close the Master View. Now let's go up here one more time to View and let's look at the Notes Master. The notes are printouts you can make so that when you're speaking up at the podium you know what's happening on your slides. So one of the things that I like to do is highlight the text and bump up the Font Size so that I can actually read it. I'll also do the same thing to the date. I'll go to Insert>Date & Time and make sure that the date prints the current date automatically.
And when I'm done, I'll go back to the Notes Master and close it. Taking control of your PowerPoint slides at the Master level means that you don't have to repeat the same formatting on every single slide. This can save hours and hours of work and prevent inconsistent formatting. The ability to customize your handouts and notes is also quite useful, so that you present your best work to the public.
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