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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Heading out of the office and taking your laptop with you? That's fine with Outlook. It supports working offline-- that is, taking your e-mail with you, even though you're not connected to the network. In this condition, Outlook switches to Offline mode automatically. Outlook shows us quite clearly when we are in Offline mode. If you look at the Outlook icon in the Windows 7 taskbar, you will see a large red X. It also shows us here in the status bar that we are working offline. From the Send and Receive tab in the Ribbon, you will see that there is a Work Offline button that you can also manually choose to enable.
When you are working offline, you can still do almost everything that you normally could. You can read and write and even organize your e-mails. You can move around appointments and update contacts, check off tasks, and do everything else that you normally can while connected. All of the changes you make are stored in Outlook and will synchronize with your exchange server as soon as you reconnect to the network.
Emails that you've written which were waiting in your Outbox are sent. Likewise, e-mails that were sent to you while you were gone will appear in your Inbox when you return to Online mode. Any updates you've made to tasks, appointments, and contacts will sync with the server as well. What can't you do? You likely won't be able to access any public folders or the calendars of your coworkers while you are offline. Links to files on the network will probably be inaccessible, unless you've enabled offline files using caching.
And unless you have an Internet connection, any e-mails with linked graphics or web pages won't be able to load completely. Keep watching for the next video, which contains my top ten tips for e-mail netiquette.
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