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Working in Outline view

From: PowerPoint 2010 Power Shortcuts

Video: Working in Outline view

PowerPoint pros will tell to you that it's much more efficient to build your presentation's content first than to worry that its appearance. To this end, instead of clicking around in all your Placeholders to do your typing, PowerPoint has an outline view, that allows you to focus directly on your content. When I look at the thumbnails on the left-hand side, I see that there is a tab right here that says Outline, and when I click on it, it focuses on the content. I can resize this box by holding my cursor over the edge until I get a double-headed arrow and then dragging it to make it narrower or wider as needed.

Working in Outline view

PowerPoint pros will tell to you that it's much more efficient to build your presentation's content first than to worry that its appearance. To this end, instead of clicking around in all your Placeholders to do your typing, PowerPoint has an outline view, that allows you to focus directly on your content. When I look at the thumbnails on the left-hand side, I see that there is a tab right here that says Outline, and when I click on it, it focuses on the content. I can resize this box by holding my cursor over the edge until I get a double-headed arrow and then dragging it to make it narrower or wider as needed.

I can see that my slides are numbered and this little icon here, I can click on it to go to a slide, and when I click on it, you can see that it highlights all the content on the slide. So if I want to do any formatting all I have to do is click on the slide icon and anything that I change will be applied to everything all at once. You'll also notice that the content Placeholders are numbered. Number one refers to this box. Number two is referring to this box, and number three is referring to this box. These features make it easy to rearrange your slides. For example, if I want to move slide number 6, Customer Service Basics up above Rules of Conduct, all I have to do is click on the Placeholder and drag, and when I let go, it will reorder the slides.

Using the Outline View also allows me to see where I have extra spaces that I might not have noticed. At the bottom of the left column on slide 6, it just looks like an open space, but when I see the Outline View, I can see that there is actually a blank line there, and sure enough when I click I can see where the bullet is. So I can use the Outline View to delete any extra spaces and unfilled bullets. That tightens my outline just a little bit. Now the best part of using Outline View is entering new content. I want to add a new slide 6 right after Customer Service Basics. If I want to enter a new slide, all I have to do is click at the end of this title placeholder and hit Enter, whenever I hit Enter it will always make another one of whatever I'm clicked on. What that means is that because I was clicked on the title of slide 5, it made a new side 6 and got me ready to type-in the title right here. Later when I want to add a new bullet all I have to do is hit Enter and it will make a new bullet at that same level.

So let's add some new content right here. Now, when I get to the end of my title, Volunteer Roles and Responsibilities, and I hit Enter, it makes another slide just like it did before, but all I have to do is hit the Tab key on my keyboard, and now that gets demoted to a bullet on the same slide. I will put in my first item and when I hit Enter again, it gives me another bullet at the same level. Again, I will hit tab to go to the next sub-level, when I hit Enter again, it makes another sub-bullet, but this time, I will hold down my Shift key on my keyboard and then hit tab to do a Shift tab and it promotes the bullet up to the first level of bullets again. I will hit Enter, makes another bullet. I'll hit Shift to demote it and when ready for my next bullet, I'll again do a Shift tab to promote it up to the main bullet level.

And there you go, I put in all the text for this slide without even clicking in the Placeholder once. Using the Outline View eliminates distractions and the need to click around on your Placeholders from slide-to-slide when building your content.

Show transcript

This video is part of

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PowerPoint 2010 Power Shortcuts

52 video lessons · 9671 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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