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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
PowerPoint pros will tell to you that it's much more efficient to build your presentation's content first than to worry that its appearance. To this end, instead of clicking around in all your Placeholders to do your typing, PowerPoint has an outline view, that allows you to focus directly on your content. When I look at the thumbnails on the left-hand side, I see that there is a tab right here that says Outline, and when I click on it, it focuses on the content. I can resize this box by holding my cursor over the edge until I get a double-headed arrow and then dragging it to make it narrower or wider as needed.
I can see that my slides are numbered and this little icon here, I can click on it to go to a slide, and when I click on it, you can see that it highlights all the content on the slide. So if I want to do any formatting all I have to do is click on the slide icon and anything that I change will be applied to everything all at once. You'll also notice that the content Placeholders are numbered. Number one refers to this box. Number two is referring to this box, and number three is referring to this box. These features make it easy to rearrange your slides. For example, if I want to move slide number 6, Customer Service Basics up above Rules of Conduct, all I have to do is click on the Placeholder and drag, and when I let go, it will reorder the slides.
Using the Outline View also allows me to see where I have extra spaces that I might not have noticed. At the bottom of the left column on slide 6, it just looks like an open space, but when I see the Outline View, I can see that there is actually a blank line there, and sure enough when I click I can see where the bullet is. So I can use the Outline View to delete any extra spaces and unfilled bullets. That tightens my outline just a little bit. Now the best part of using Outline View is entering new content. I want to add a new slide 6 right after Customer Service Basics. If I want to enter a new slide, all I have to do is click at the end of this title placeholder and hit Enter, whenever I hit Enter it will always make another one of whatever I'm clicked on. What that means is that because I was clicked on the title of slide 5, it made a new side 6 and got me ready to type-in the title right here. Later when I want to add a new bullet all I have to do is hit Enter and it will make a new bullet at that same level.
So let's add some new content right here. Now, when I get to the end of my title, Volunteer Roles and Responsibilities, and I hit Enter, it makes another slide just like it did before, but all I have to do is hit the Tab key on my keyboard, and now that gets demoted to a bullet on the same slide. I will put in my first item and when I hit Enter again, it gives me another bullet at the same level. Again, I will hit tab to go to the next sub-level, when I hit Enter again, it makes another sub-bullet, but this time, I will hold down my Shift key on my keyboard and then hit tab to do a Shift tab and it promotes the bullet up to the first level of bullets again. I will hit Enter, makes another bullet. I'll hit Shift to demote it and when ready for my next bullet, I'll again do a Shift tab to promote it up to the main bullet level.
And there you go, I put in all the text for this slide without even clicking in the Placeholder once. Using the Outline View eliminates distractions and the need to click around on your Placeholders from slide-to-slide when building your content.
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