Start learning with our library of video tutorials taught by experts. Get started

Outlook 2010: Time Management with Calendar and Tasks
Illustration by Neil Webb
Watching:

Viewing the task list and to-do list


From:

Outlook 2010: Time Management with Calendar and Tasks

with Gini Courter

Video: Viewing the task list and to-do list

When you choose the Tasks button here in Outlook 2010, you see two different lists; one is the Tasks List, and it includes only items that were created as tasks. The To-Do List also includes items that were flagged, whether they were flagged in your Inbox, for example, or a Contact that was flagged for future action. So whether you're looking at your Tasks List or your To-Do List, there are different views that you can use to be able to take a look at your work, organize your work, and so on.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Outlook 2010: Time Management with Calendar and Tasks
2h 27m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

Rediscover the robust task management features in Microsoft Outlook 2010. Author Gini Courter explains the difference between Outlook tasks and To-Do Lists, and shows how to use Outlook 2010 to handle both business and personal schedules, from making appointments, to creating and completing tasks, to color-coding calendars and tasks for at-a-glance review.

Topics include:
  • Creating an appointment, event, or meeting
  • Inviting others
  • Creating recurring meetings
  • Flagging emails
  • Creating tasks from email or from scratch
  • Creating custom QuickSteps
  • Applying categories to tasks and to-do items
  • Completing a task and sending an update
  • Setting calendar and task list options
Subjects:
Business Productivity Time Management
Software:
Office Outlook
Author:
Gini Courter

Viewing the task list and to-do list

When you choose the Tasks button here in Outlook 2010, you see two different lists; one is the Tasks List, and it includes only items that were created as tasks. The To-Do List also includes items that were flagged, whether they were flagged in your Inbox, for example, or a Contact that was flagged for future action. So whether you're looking at your Tasks List or your To-Do List, there are different views that you can use to be able to take a look at your work, organize your work, and so on.

The To-Do List actually uses a view called the To-Do View. So if I click on View and choose Change View, you'll notice that we have the To-Do List View, which shows items that are incomplete now and in the future. So I have some work to do tomorrow and I have some work to do this week. The Tasks List uses a different view called Simple List. Simple List shows you everything that's been done, but is still here listed in Tasks as well as everything to be done.

By the way, if you had a task and you actually wanted to remove it from the list, you can do that right here, Remove from List. In the same way on the To-Do List you can remove an item from a list, and if you want to do that, this is the safe way to do it. You choose Remove from List and you'll still have the E-mail, it will simply remove the flag and take it off of your To-Do List. Other views that might be worth your time are taking a look and saying, well, show me everything I've Completed. Not bad, I like that.

Or I could say, show me every task that I need to do in the Next 7 Days, and here they are. I could also say, show me Overdue Tasks; show me tasks that I've Assigned to someone else, and Server Tasks is actually a view that has an interesting name; it has custom categories in it, so it's actually made for collaboration sites, for example, the kind of view that you might want to connect to a SharePoint list. We're going to return though to our To -Do List View here in the To-Do List.

The same views are available to you in Tasks right here. And regardless of which list and which view you're using, you also have the ability to do some arranging. So you could say I'd like to actually see these grouped by Category. I'd like to see these by Start Date, by Due Date. In my To-Do List I could say I'd like to see them by Start Date or Due Date or by Type, which would show me Message Items, Task Items separately, Contact Items, and so on.

You can also say you'd like to see them by Categories, which is great. As we use Categories for projects, for example, choosing Categories allows me to see all of the items for one project, all of the To-Do items for the second project, and so on. So whether you're taking a look at your To-Do List or your Tasks, don't be afraid to jump over here to the View tab and switch between views to find a view that works best for you to be able to manage your task work here in Outlook.

There are currently no FAQs about Outlook 2010: Time Management with Calendar and Tasks.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook 2010: Time Management with Calendar and Tasks.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.