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Viewing the schedule for an entire group

Viewing the schedule for an entire group provides you with in-depth training on Business. Taught by … Show More

Outlook 2007 Power Shortcuts

with David Diskin

Video: Viewing the schedule for an entire group

Viewing the schedule for an entire group provides you with in-depth training on Business. Taught by David Diskin as part of the Outlook 2007 Power Shortcuts
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  1. 1m 9s
    1. Welcome
      1m 9s
  2. 18m 5s
    1. Finding a contact in seconds
    2. Viewing Outlook in multiple windows
    3. Sending a text (SMS) message from Outlook
      1m 6s
    4. Viewing the schedule for an entire group
      1m 56s
    5. Setting your default Address Book
      1m 28s
    6. Color-coding important messages
      2m 4s
    7. Sending business cards via email
      1m 5s
    8. Using Quick Parts to avoid retyping
      2m 37s
    9. Adding hyperlinks to an email
      2m 54s
    10. Conducting a vote via email
      3m 9s
  3. 24m 31s
    1. Working with folders and subfolders
      2m 43s
    2. David's Rule of Email Organization
      2m 15s
    3. Staying organized with shortcut keys
      1m 48s
    4. Three ways to change how your Inbox displays
      2m 32s
    5. Deleting old messages
      2m 2s
    6. Three automatic rules for incoming messages
      4m 28s
    7. Creating a rule that replies with a message
      2m 0s
    8. Four ways to deal with junk email
      3m 0s
    9. Two ways to find an email
      1m 56s
    10. Repeating searches with Search Folders
      1m 47s
  4. 25m 53s
    1. Seven shortcut keys for sending emails
      1m 35s
    2. Three ways to use your Address Book
      2m 3s
    3. Three ways to send email to lists or groups of people
      2m 30s
    4. Five ways to use the Bcc field
      3m 22s
    5. Five ways to use formatting effectively
      2m 13s
    6. Three ways to spice up the occasional email
      2m 9s
    7. Four faster ways to attach a file to an email
      2m 1s
    8. Skipping attachments altogether
      1m 28s
    9. Sharing your Calendar via email
      1m 47s
    10. Marking an email for follow-up
      1m 6s
    11. Setting up multiple signatures
      2m 15s
    12. Two unusual ways to use the Drafts folder
      2m 6s
    13. Holding an email in your Outbox
      1m 18s
  5. 8m 16s
    1. Five ways to create a task
      2m 54s
    2. Three ways to view your tasks
      1m 8s
    3. Three ways to change task due dates
      1m 13s
    4. Four ways to customize your Tasks folder
      1m 57s
    5. Setting task reminders (alarms)
      1m 4s
  6. 14m 42s
    1. Four ways to reschedule an appointment
      1m 51s
    2. Four ways to track appointment details
      2m 9s
    3. Creating recurring appointments
      1m 33s
    4. Two ways to clone an appointment
      1m 20s
    5. Working with time zones
      1m 59s
    6. Setting the time zone of an appointment
      1m 39s
    7. Changing the time scale
    8. Finding an appointment quickly
    9. Using the Calendar with shortcut keys
      2m 28s
  7. 11m 10s
    1. Adding a photo to a contact
    2. Tracking birthdays and anniversaries
      1m 3s
    3. Getting directions to a contact's address
    4. Three ways to customize your Contacts list
      1m 40s
    5. Adding a field to your Contacts list
      1m 12s
    6. Filtering your Contacts list
      1m 16s
    7. Merging your contacts into Microsoft Word
      2m 0s
    8. Customizing a business card's appearance
      2m 5s
  8. 16m 2s
    1. Using Outlook Today
      1m 8s
    2. Navigating through Outlook with the keyboard
      1m 3s
    3. Organizing by category
      2m 51s
    4. Setting an out-of-office message
      2m 14s
    5. Working offline
      1m 58s
    6. Ten email netiquette tips
      4m 4s
    7. Six tips for supervisors and managers
      2m 44s
  9. 3m 58s
    1. Customizing the Navigation pane
    2. Customizing other panes
      1m 45s
    3. Customizing the Quick Access Toolbar
      1m 16s
  10. 54s
    1. Additional resources

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Viewing the schedule for an entire group
Video Duration: 1m 56s 2h 4m Intermediate


Viewing the schedule for an entire group provides you with in-depth training on Business. Taught by David Diskin as part of the Outlook 2007 Power Shortcuts

View Course Description

In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.

Topics include:
  • Navigating Outlook with keyboard shortcuts
  • Conducting a poll through email
  • Sending automated replies using rules
  • Managing junk mail
  • Utilizing search folders for repeating searches
  • Sharing a calendar via email
  • Creating multiple signatures
  • Mail merging contacts into Microsoft Word
  • Customizing Outlook's panes and the Quick Access Toolbar
Office Outlook

Viewing the schedule for an entire group

Do you ever feel like you are herding cats, trying to keep tabs on all your employees or coworkers or your bosses? With Outlook we can quickly call up the schedule of an entire group as long as everyone in that group, 1) is part of the Exchange Server network. 2) Has their free busy schedule available for you to see and 3) is actually using their Outlook Calendar. In Outlook 2007, we need to create the group first. We'll do this by viewing our Calendar and from the Actions menu selecting View Group Schedules.

Here we can create a group, which we'll be able to use anytime in the future. I'll click New and give the group a name. Now I'll add members to the group. Don't forget that by default the group does not include you. So if you want to add yourself to the group, go ahead and type your name. You might notice that creating a group is a lot like scheduling an appointment and inviting multiple people to it. Using the same window we can see everyone's schedule just by scrolling left and right.

When we're done creating the group, we can click Save and Close, which returns us back to our calendar. Note that at any time I return to the Actions menu, choose View Group Schedules, and there's the group I already created. I can open it, make any changes to it, and then save it again. While you're viewing a group schedule, you can also schedule a meeting with the members of the group. Just pull down the Make Meeting menu and choose either a New Meeting or a New Meeting With All members of the group.

There's no limit to the number of people you can have in a group, nor the number of groups you can create. So create a few groups, for your project team, your social buddies, or even one for the entire office, and enjoy the feature. Let's go ahead and check out tip number 5.

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