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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Cover pages traditionally locate the title about one-third to halfway down the page. I am going to start by changing my view so I can see the whole page at once. In the lower right-hand corner of your screen, it says 100% and I'll click on it and then change this to Whole page and then click OK. Now I can see the whole thing at once. Now what most people do to move this content down would be to simply hit Enter or maybe if they've been watching this course, they might click on Page Layout and use Paragraph Spacing Before to move it down.
But the reason why this is a bad habit is if you make any changes to the content, you'll have to readjust that spacing. We want the center alignment to happen automatically. So I'm going to press Backspace twice and get rid of those extra spaces. The first thing that I need to do is distinguish this as a cover page as separate from the rest of my document. So, while the Page Break forces this content to the next page, it doesn't help us identify it as a separate section with separate formatting. So I'm going to click right before Page Break and press Delete.
Don't worry that the content came up because the first thing that we're going to do is on the Page Layout ribbon, click on the Breaks button and change this to a Section Break/Next Page. So I force the content back down to Page 2, but now I distinguish this as a different layout, and I'll scroll back up again. Click back in the content above the Section Break (Next Page) line, and by the way if you don't see this, go back to the Home ribbon and turn on your Show/Hide paragraph marks.
Now on the Page Layout ribbon, we're in the Page Setup section and there's a Launch button. I'll go ahead and click on it. And there are three tabs across the top, I want to click on Layout. In the middle of the dialog box, it says Page/Vertical alignment/Top, that's what causes the content to be at the top of the page. I'll drop that down and choose Center and then click OK. Now my content is dead center in the middle of the page, and no matter what adjustments I make to the layout, it will accommodate that.
There's a second option that you can take advantage of. I'm going to go back into the Page Setup/Launch button and back down to the Vertical alignment dropdown and I'm going to choose Justified, and again I'll click OK. This time it spreads out the paragraphs, so that all the content fills the page from top to bottom. Now personally, I don't like the way that it looks too often, so I'm going to press Ctrl+Z and undo that last step, and leave it back to a vertical center. Using the Vertical alignment feature to center your content on a page will save you a vast amount of time trying to manually line it up using Enter or Paragraph Spacing Before and After.
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