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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
If you look at the top of the page in most books, you'll see the title of the book on the left side and the chapter title in the right. You don't need to type these in manually. You can use a field code that draws its content from Heading 1s and other styles on the page. Let's take a look at some of the settings in this document. Go up to the Page Layout tab, and click on the Margins button. At the bottom you can see that this document has already been set up with Mirrored Margins. This is what gives you a left side and a right side, or an odd page and even page.
If you're working on your own file, go ahead and click on this now. Now go the back to the Home Ribbon and click on the title of your document. If I drop down the Styles gallery by clicking on the More button, this has been set up with the Title style. If I scroll down in my document to the content, for instance I'll go to page 5 with section 1. I can see that this has been formatted with a Heading 1. Formatting using Styles is crucial to this technique. Now that we're on page 5, let's go ahead and double-click in the Header.
I'd like to do this technique further into the body of the document and let the headings cascade backwards. It's easier than starting in the beginning and cascading forwards, in case you have multiple sections. So we're on the odd page, the right side. And we want this heading to refer to our chapter title, SECTION 1: INTRODUCTION. I'll press the Tab key, which centers the content and the header. Notice that now that I've double-clicked in the header, I have a new Ribbon for Header and Footer tools. On the left side, there's a button for Quick Parts. I'll click on it and I'll choose the third option that says Field.
The Field that I want is StyleRef, it refers to a style. So I'll scroll down, find StyleRef on the list and click on it. Now it wants to know, what style I want to use, and since our chapter titles have been formatted with Heading 1, I'll click Heading 1 and then click OK. And it copies my Heading 1 content into the Header. Now go up to the Ribbon, and click on the Next button which will take us to the next header in the document. This is the even page or the left page.
Again I'll hit Tab to center it. I'll go back up to the Quick Parts button and down to Field. I'll scroll down again to StyleRef and click on that. Now on the left side, we want the document title, so I'll scroll down and find the Style Title and click OK. Now on my left headers, I'll have the document title Two Trees Olive Oil EMPLOYEE MANUAL, and when I scroll down page by page, and I am going to use this next page button down here that we learned about in the browse by object video, it will now walk me through my document.
Because I used this button it actually jumped me back to page 2, to start the tour. So on the left side it says Two Trees Olive Oil EMPLOYEE MANUAL, and I'll go down to the next page. Now on this page there is actually a little bit of a bug to address. Because this is a generated table of contents, it's the field itself and Word can't refer to a field with a field. So it carried forward the previous page's Heading 1, The Story Behind Two Trees Olive Oil. But we'll keep going through the document, and now from now on it will be completely smooth.
Left side, Employee Manual, right side Section Title, left side Employee Manual, right side Section Title. If you later rearrange your document, don't forget to go back up to the Headers, click in the Field and press F9. That will regenerate the headings throughout the entire document. Using StyleRef fields in your headers, lends a level of professionalism to your long documents. It also automates what can be a headache of a manual design process.
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