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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
Just as I can create repeating appointments and repeating meetings, I can create repeating tasks. And I have a real need for repeating tasks, because there are many things in my work life and probably in yours that are cyclical, that I do them every week or every month or every quarter or once a year. And so my Expense Report is due on the first day of every month. I'm going to simply set a repeat for my Expense Report. I open up the task I already have and I say this is Monthly and I'm going to do this on Day 1 of every 1 month, or I could say the first Thursday of every month or something else.
This is an interesting choice, task regeneration. Let me explain to you what this is. You use regeneration rather than regular repetition. When you have a task that has to be done for example, every six weeks or every 30 days from the last date it was done. It doesn't really have to be done on the first of the month. It can't go more than 30 days; it can't go more than four weeks. And so if we look and we go, well we got to do this by Friday, let's do it today, and today is Thursday, we've just shortened by a day the next time that it's due.
So if I have a regular inspection schedule, an evaluation schedule, if I have specific inspections that have to be done on a periodic basis, that's what regeneration, is for. So if I say I want a new task one month after each time the task is complete, that's going to be a month, but I could actually regenerate this task 30 days after the last time it was completed and so on. So when I regenerate a task, there is only one on my Tasks List, as soon as I complete it I get a new one.
But I'm going to do my expenses on day 1 of every one month. There is no time that this ends and I'm going to click OK. I'm going to save and close this task. So here is my Expense Report, the icon has changed, it has a little symbol for repeating here, looks like recycling. And you wonder, well wait a second , where is the one for next month and the month after and the month after? Well, this is how this works. When I complete this particular iteration of Expense Report, I've done the expenses that are due tomorrow. I turn them in and could turn this off, what happens is the next instance of this task is now created for me.
So the way the repetition works for tasks is different than calendar. As soon as I say I've done this one, the next version of the task is created. Here is the one I did today; here is the one that's ready for next month. Let's pretend, let's zip ahead to April Fool's Day and let's go ahead and do that report as well. And as soon as I do, I will get a new one for the next month. This is how repeating tasks work; different than repeating meetings and different -- than repeating appointments.
But a really powerful feature here in OWA.
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