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SharePoint 2013 New Features

Using new search features


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SharePoint 2013 New Features

with Gini Courter

Video: Using new search features

There are some worthwhile new search features in SharePoint 2013 and a deprecated feature that you'll want to know about. So, first when I search for people in my organization we get the contact and organizational information that we are used to having from Akee's Profile. However if I point, I also have this hover box that opens up and it shows me more information about Akee. For example, some documents that she's authored, or I can go see her Profile from here.

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SharePoint 2013 New Features
2h 20m Beginner Feb 28, 2013

Viewers: in countries Watching now:

Dive in and explore what's new in SharePoint 2013. Author Gini Courter covers the new features and the enhancements to sharing, libraries, templates, and search. Plus, discover how the social networking features have been updated to include microblogging and newsfeed options. The course also includes a look at using SkyDrive Pro, managing rich media, and using new business intelligence features.

Topics include:
  • Understanding the SharePoint 2013 product line
  • Editing your social media profile
  • Viewing the newsfeed
  • Keeping track of tasks
  • Using SkyDrive to share private documents
  • Moving files with drag and drop
  • Syncing libraries
  • Introducing SharePoint apps
  • Reviewing the template updates
Subjects:
Business Collaboration Productivity
Software:
Office SharePoint
Author:
Gini Courter

Using new search features

There are some worthwhile new search features in SharePoint 2013 and a deprecated feature that you'll want to know about. So, first when I search for people in my organization we get the contact and organizational information that we are used to having from Akee's Profile. However if I point, I also have this hover box that opens up and it shows me more information about Akee. For example, some documents that she's authored, or I can go see her Profile from here.

If I'm not following her I can start following her, if I have decided that I don't want to follow her any more there's a link here for that. Now Akee hasn't posted very much, let's take a look at somebody who has more information in their profile that might be me. When you point to me, I get a hover box that has lots, and lots of information, from Skills and Past Projects, Interests, where I went to school, who I know, and what documents I've authored. So, this new hover box that shows up whenever we search for people is really helpful and we can then go directly to somebody's profile if we wish.

But this is our basic contact card that makes it easy for me to see Search Results. The Search box shows up every place you would expect it to show up, it's very easy to find, you are not to have issues finding search inside of SharePoint. We are going to go back to our main page of our top level site, and let's say for example that I want to search this site here we go, and I'm looking for the word Office. I will get lots of results, over here on the left-hand side where navigation normally is, I have Refiners that let me say I'm actually looking for a Newsfeed post, or I'm looking for a PDF, or a particular author.

I'm looking for a date modified. So, when you get more than one result you will normally get refiners here as well so that you can narrow down your search. So, search is easy to get to, and easy to navigate your way around. And when you look at any document you get this hover panel that shows you more information. I particularly like the ability to go directly to the library that a document is in. In addition to these Search features, we can also create Search Centers and those are fully customizable.

So you can adjust how they look, but also you can adjust the settings that will affect Search results and we'll look at a Search center in another movie. If you're a site owner or a designer or the site collection administrator like I am, you have the ability to specify what location Search results come from. So, getting Search results and the protocols for how that happen are set by using Result sources. So, we can specify one or more than one result source for any particular query, and that helps end-users, because we're funneling them away from information that's not helpful, but funneling them towards information that they might actually want to work with.

The default result source almost everywhere is a local search. So, if I click and say, for example I'm in Inside Home, and I say that I'd like to search and I'm looking for "Recipes" then that search is a search here; its local. But if I want to search more than just this site it's not that hard, because right here is the link that says expand your search to search everything, and here is then everything, including some information that's in a totally different site on a Micro feed.

Here's what's changed that make cause you some consternation or none at all, depending on how you've use Search in earlier versions of SharePoint. In SharePoint 2013 the Search Architecture has been changed, and because of that we have different ways to search. So, you can use FQL or FAST Query Language. Here are some examples. It's really simple to use. You simply enter some information, if you want a search string, you put quotes around it. So, FQL and KQL are both supported in SharePoint 2013, here's what's, Not supported in SharePoint 2013, SQL syntax.

If your organization has created custom search solutions using SQL syntax they are not supported right now. So, if you submit queries using those custom solutions you will receive an error. The core search architecture has been modified for SharePoint 2013 and so what you'll need to do is you'll actually need to migrate those custom search solutions. If you need assistance doing that I want to point you towards this article, which is sort of the central repository for the changes to the Search Syntax on the Microsoft site.

If you'd like to search for this for yourself jump into Bing and choose Building search queries in SharePoint 2013. And what you'll get is information on migration, as well as information on FQL and KQL. I would be remiss if I didn't tell you about one of the best search features that's totally under the hood, which is the ability to set continuous crawl on your servers. So, when users are getting results they don't have to wait as they've learned to for the next server update, because you are continuously crawling and indexing new search results in SharePoint 2013.

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