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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
If you're numbering the headings and sections of your document, don't enter the numbers manually as you work. If you do, you'll need to renumber constantly as you add, remove, and rearrange sections. To show you what I mean, let's open up the file from the previous video in this course. I'll go up to the File tab and down to Recent, and I'll double-click on the 08_01_stylebreaks. Now, I want to turn on the Navigation pane. I'm going to go to the View tab, and put a checkmark in front of Navigation pane. We're going to use it extensively during this video.
If you're not familiar with the Navigation pane, please see the video earlier in this course. Now, as I click on each of the Heading 1s, the ones that are marked Section 1, Section 2, Section 3, I can see that my sections are numbered and then the subsections have a 3.1, 3.2, 3.3, all that's well and fine. But, the moment that I rearrange my document, all my numbers are going to be off. So, to show you what I mean, I'm going to go ahead and click the triangles to the left of each of the headings in the Navigation pane, just to make it easy to drag them around.
I'll pick up Section 7 for example, and drag it up above Section 2. Now, when I look at my section numbering, I've got 1.3 and then, Section 7, 7.1, 7.2, 7.3 and then back to Section 2. So, if I'm going to rearrange my document, I'm going to have to change all my numbering by hand, but there's a much better way to approach this. I'm going to do an Alt+Tab and go back to the numbering file, and let's turn on the Navigation Pane here as well; View tab, Navigation pane. Now, notice in this document that none of the Heading 1s and Heading 2s are numbered at all.
We're going to start from scratch. So let's go back to the Home tab. I want to turn your attention to a button here on the ribbon that's new in Office 2010 called the Multilevel List. It works a lot like numbering but it has some extra features. The first three numbering styles are basic outline styles just like you would find under the Numbering button. But, the next four, I'll say Heading 1, Heading 2, Heading 3 after them. Now, this one matches the style convention of our document. So, I'm going to go ahead and click on it. Now, notice that my Employment Policies which are formatted with the Heading 1 have the number 5, so it's the fifth section, and then, all my Heading 2s are 5.1, 5.2, 5.3.
So it did all the numbering for me. Now, I'm going to do the same thing that I did before. I'm just going to collapse a couple of these and do a random drag. I'm going to pick up Section 5 Employment Policies, and move it up above Section 4, and low and behold, everything renumbers for me automatically. I don't have to go through and renumber my document. Now, in the Navigation pane, scroll up to the top. I do have two preface sections; The Story Behind Two Trees Olive Oil and the Contents, and I really do want the Introduction section to be numbered 1.
So, this is easy. I'll click on The Story Behind and I can see up here that the Numbering button is on. So I'll just go ahead and click on it again to turn it off. So now, I'm going to click on Contents and go to this section right here, and I'm going to click in my document so that I can activate the buttons on the ribbon, and I'll go ahead and turn off the numbering again. And now, when I go to Introduction, it's section 1 again. So you can see that numbering the sections on my document can be done with two clicks, and the automation means that I never have to renumber as I edit my file.
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