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PowerPoint 2010 Power Shortcuts
Illustration by Neil Webb

Using keyboard commands and function keys


From:

PowerPoint 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Using keyboard commands and function keys

While the Ribbon makes it easy to access most of PowerPoint's commands, many people would rather perform them without constantly taking the time to reach for the mouse. Here's how to access common techniques using your keyboard. First, let's talk about how to do a keyboard shortcut. Ctrl is the most common modifier key. Hold down the modifiers then tap lightly on the letter. Don't push too hard or hold too long, or you'll perform the command several times. Sometimes you'll add in or use additional keys like Shift or Alt. Shift will frequently do the opposite, for example, if I go down to Slide 5 and click in my table, when I press my Tab key I'll go from cell to cell, but if I hold down my Shift key with my thumb and then press Tab, I'll go backwards.
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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PowerPoint 2010 Power Shortcuts
2h 39m Intermediate May 29, 2012

Viewers: in countries Watching now:

Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.

Topics include:
  • Opening recent files
  • Rearranging the interface
  • Using keyboard shortcuts
  • Using the Paste options effectively
  • Adding headers and footers
  • Clearing existing formatting
  • Incorporating screenshots and SmartArt
  • Editing clip art
  • Creating 3-D shapes
  • Animating bulleted lists
  • Coordinating transitions
  • Exporting content to Word
  • Creating custom slideshows
Subjects:
Business Productivity
Software:
Office PowerPoint
Author:
Alicia Katz Pollock

Using keyboard commands and function keys

While the Ribbon makes it easy to access most of PowerPoint's commands, many people would rather perform them without constantly taking the time to reach for the mouse. Here's how to access common techniques using your keyboard. First, let's talk about how to do a keyboard shortcut. Ctrl is the most common modifier key. Hold down the modifiers then tap lightly on the letter. Don't push too hard or hold too long, or you'll perform the command several times. Sometimes you'll add in or use additional keys like Shift or Alt. Shift will frequently do the opposite, for example, if I go down to Slide 5 and click in my table, when I press my Tab key I'll go from cell to cell, but if I hold down my Shift key with my thumb and then press Tab, I'll go backwards.

Many of the basic functions are standardized across Microsoft Office. So many of these commands will work in Word and Excel as well. Ctrl+S and Ctrl+Z are great to get into your muscle memory to save your file or to undo a mistake. Ctrl+X, Ctrl+C, and Ctrl+V cut, copy and paste your content. Ctrl+A is one of my most used. If you're inside a placeholder, pressing Ctrl+A will select all the text; if you've clicked on a placeholder, Ctrl+A will select all the placeholders on the slide. Ctrl+B, Ctrl+I, and Ctrl+U will format your text in bold, italic, and underline. Ctrl+Left Bracket and Right Bracket will decrease and increase your font size.

To quickly erase content I love Ctrl+Delete to delete an entire word in front of the cursor or Ctrl+Backspace to delete an entire word behind the cursor. Now Ctrl+Enter does something interesting in PowerPoint. So I'll go to the Slide 2 and click in my title, pressing Ctrl+Enter scrolls me through the placeholders on my slide. When I get to the last placeholder and press Ctrl+Enter again, it creates a new slide in the same layout as my previous slide. When I'm creating a slide show from scratch, using Ctrl+Enter to move through my slide placeholders allows me to quickly enter my content and add the next slide on-the-fly.

There are also hundreds more shortcuts than the ones I've covered here. To find out more keyboard shortcuts, you can either use PowerPoint's Help or go to Microsoft's website. At microsoft.com the keyboard shortcuts are categorized by topic, when you click on the Plus (+) signs, it will expand out to show you all of the commands under that category. At the top of the page you can click on Show All and it will show you all of the keyboard commands, all at once. I keep this page bookmarked in my browser so I can look up keyboard commands anytime.

Function keys, also known as F keys, are the row of keys at the top of your keyboard. PowerPoint assigns them practical tasks and more are available by using the Ctrl, Shift and Alt modifier keys. Here are just a few of my favorite useful F keys: F1 opens the help; F4 will repeat your last action over and over again; F7 opens up the spelling and grammar checker; Shift+F9 and Alt+F9, like we saw in a previous video, will toggle on and off the grid & guidelines; F12 does a Save As; and Shift+F3 will change the capitalization of your text.

There are also a separate set of keyboard commands for when you're giving a presentation that are only available in Slide Show mode. There are several different keys you can press to move through your slide show. If you press a number and Enter, you can jump to a specific slide number, press B or W to instantly call up a black or white screen. Ctrl+P will change your pointer to a pen, so you can actually write on your slides, and Ctrl+A will change the pointer to an arrow. By learning common keyboard shortcuts, you can get a lot of work done faster than you can by using your mouse.

There are currently no FAQs about PowerPoint 2010 Power Shortcuts.

 
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