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PowerPoint 2010 Power Shortcuts

Using gridlines and guides


From:

PowerPoint 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Using gridlines and guides

Because PowerPoint is a visual tool, combining content and layout, it's important that the elements on your slides line up nicely. This is partially an aesthetic so your slides look good. Our brains are wired for symmetry and balance. If your elements are off center, it takes extra mind power to process the layout before turning to the content. You have some tools to help you line up your slides. Go to the View tab and over here in the Show group you have Ruler, Gridlines and Guides. It's nice to know that you can activate these from the keyboard as well. Shift+F9 turns on and off your Gridlines; Alt+F9 turns on and off your Guides; and Alt+Shift+F9 turns on and off your Ruler.
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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PowerPoint 2010 Power Shortcuts
2h 39m Intermediate May 29, 2012

Viewers: in countries Watching now:

Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.

Topics include:
  • Opening recent files
  • Rearranging the interface
  • Using keyboard shortcuts
  • Using the Paste options effectively
  • Adding headers and footers
  • Clearing existing formatting
  • Incorporating screenshots and SmartArt
  • Editing clip art
  • Creating 3-D shapes
  • Animating bulleted lists
  • Coordinating transitions
  • Exporting content to Word
  • Creating custom slideshows
Subjects:
Business Productivity
Software:
Office PowerPoint
Author:
Alicia Katz Pollock

Using gridlines and guides

Because PowerPoint is a visual tool, combining content and layout, it's important that the elements on your slides line up nicely. This is partially an aesthetic so your slides look good. Our brains are wired for symmetry and balance. If your elements are off center, it takes extra mind power to process the layout before turning to the content. You have some tools to help you line up your slides. Go to the View tab and over here in the Show group you have Ruler, Gridlines and Guides. It's nice to know that you can activate these from the keyboard as well. Shift+F9 turns on and off your Gridlines; Alt+F9 turns on and off your Guides; and Alt+Shift+F9 turns on and off your Ruler.

Now let's click on the Launch button in the Show group and we have a dialog box. First there is checkmarks for Snap objects to grid and Snap objects to other objects. Let me show you what happens when I turn these off. When they're both off, I can pick up my images and they are just kind of move slowly wherever I move them on the slide. I have full control over their position. When I turn these on, notice that as I drag they jerk a little bit. They are automatically snapping to the dots in the guidelines. They'll also try and snap to other objects as well.

Now let's refine these further. You can adjust your Grid settings, the dots in the gridlines, so that they are closer together or further apart. I'll go ahead and put these back to 1/24th of an inch. This checkmark simply displays the grid on the screen. Under Guide settings, here you can turn on and off the guide, and this last checkmark, displays smart guides when shapes are aligned, so that when I drag a shape, when the centers or the right or left or top or bottom edges line up, you'll see a marker.

If you have particular settings that you like, you can use the Set as Default, so that every new PowerPoint presentation has these settings. I'll go ahead and click OK. So I've already shown you how you can pick up the images and they will snap to aesthetic positions. I'm going to go down to Slide 6, and watch what happens when I drag the star. When I drag it up or down, as soon as the centers match up, you see that little line up here, that's telling me that my center dots in the image are lined up with the center dots right here.

Now let's take a look at the Guides. These are the two lines bisecting your slide both vertically and horizontally. Notice on the ruler that they start at zero, the origin. When I click on one of the guide lines and hold the mouse down, I can see my exact position from center. I can move it up; it will show me how far from the center I am. It will show me again, how far down from the center I am. The reason why I like these guides, if I have a shape that I need to position in an exact location on my slide, I can make an intersection where I want it to go, and then, for example, if I wanted to insert, let's say an action button, which we'll talk about later in the course, I can use these guides as an intersection to make sure that I have my button positioned exactly where I want it to be.

By taking advantage of gridlines and guides and snapping to objects as you drag, you can save a lot of time in aligning your objects on screen. It also does your audience a favor, since they can spend their time focusing on your content, instead of noticing objects that are just slightly out of alignment.

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