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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Once you're pretty good with inserting and modifying tables, here are some extra techniques that you'll want to be sure to know. First, let's start by going down to the Browse by Object button in the lower right-hand corner. We devoted an entire video to this earlier. And I'll click on it and click on Browse by Table, and this will jump me straight to my first table and I'll use the down arrow to jump to my second table. Now first, let's talk about tabs and tables. If I press Tab, it will walk me through all my cells. And if I hold the Shift key down while I press Tab, it'll go backwards.
If I'm in my very, very last cell and I press Tab, it'll make a new row. I'm going to go ahead and do Ctrl+Z to undo that. Now what if you wanted to have a tab inside a cell? You would click where you want the tab to go and now I'm going to hold down the Ctrl key and press Tab and it does an indent for me. I'll do it again, I'll click where I want it to go and do a Ctrl+Tab. Now this table has borders around it. If I don't want borders, I'll go ahead and click on the little box to select the table and I'll go to Table Tools > Design and I'll drop down the Borders button and tell it No Border.
So now no borders will print, but it's also hard for me to work with the table because I can't see where the lines are and I can't tell if this is a table or if this is a table or what's going on. So I'm going to click on the little square in the upper corner again, and this time go to Table Tools in the Layout Ribbon and the second button says View Gridlines. That gives me a blue dashed outline around my table and it won't print. Next, let's take a look at table styles. Styles work the same way for tables as they do for regular text. I'll click in my table, I'm going to go to the Table Tools to Design tab.
I have an entire style gallery here with lots of different formats for my tables. But I would like to create my own. So at the bottom of the gallery, there's an option here that says New Table Style. I'll go ahead and name it. I'll call it TwoTrees. Now by default, this style starts from scratch and I can see that there's no formatting at all. But here where it says Style based on, I can drop that down and pick one of the already existing table styles and use that as the basis for my changes. I'm going to scroll up a bit and I'm going to find Light Shading - Accent 3 and use this as my basis.
The next dropdown here says Apply formatting to Whole table, and any changes here I make would apply to the whole thing. If I drop this down, it specifies what I'm actually formatting. So I'm going to start with the Header row and the changes I make now will just be applied to this header. I could change the font. I'm going to choose Arial Rounded MT Bold. Now don't forget about that font trick that I showed you earlier where I can start typing the font name and it'll jump to it on the list. I'll make them 18 point and I'll change the color from blue to green.
I'd like to adjust the borders too. I'd like to just have thicker-bottom border. So over here I'll drop down this first line and I'm going to choose this double line right here. Here I can change the thickness of it. I'll go ahead and make it 1.5 point. Here if I wanted to change the color I could and I'll make it that same green. And then under the Borders button, I'm going to turn off the Top Border, set this just to bottom border and I like the way that looks. Next, let's take this first column and turn it green also.
So I'll come back to where it says Apply formatting to and I'll change that to First column and change my text to green. I don't like the shading on these columns, so I'm going to come up here to Apply formatting to and I'm going to drop that down and choose my Odd banded columns. Now I would think that this would be the first column and odd, but it actually starts with the second column, it considers these headers. And so here it says the fill color is light blue, and I'll change that to No Color, and I want to change these to green.
So I'll look for Odd banded rows and change the fill color to the lightest green color. The last way that I'm going to modify this table is to put in a little bit of breathing room around the cells to make the cells a little wider. So I'm going to change the dropdown back to Whole table. Now we don't want to overlook the Format button in the lower left-hand corner. These options work exactly the same way that creating your own style works. So I am going to choose Paragraph and I'm going to put in just a little bit of spacing before and after. I'll put in 3 points of spacing Before and 3 points of spacing After and click OK.
Once you like how your table looks, you have two options at the bottom for where my TwoTrees table style is going to be saved. It could be Only in this document or New documents based on this template. If I make this choice and then save my document right away, my TwoTrees table style will be available in all my future Word documents. Alternatively, if I only wanted the table style available in certain types of documents, I could save this file as a template instead. I'm going to go ahead and put this on New documents based on this template so that it's always available to me and I'll click OK.
Now I'll click in my table, here's my new TwoTrees style. Now there's one last completely cool trick. If you right-click on the Style in the gallery, you can also set this as a default, and it gives you the same options, This document only or All documents based on the Normal template. Any time I add a table, it will automatically have the TwoTrees format. And I'm going to keep that on This document only because I don't know what I'm going to want my tables to look like later, so I'll click OK. Let's test that out. Do a Ctrl+N and go to the bottom of the document and I'll hit Enter a couple of times.
And just for kicks, go up to Insert and choose a Table and it doesn't matter how many cells you want. Then take a look at this. It's defaulting to the TwoTrees style. So between mastering tabs and tables, working with the gridlines, and creating your own table styles, taking control over your table appearance makes you a true power user.
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