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Word 2010 Power Shortcuts
Illustration by Neil Webb

Using advanced table features


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Using advanced table features

Once you're pretty good with inserting and modifying tables, here are some extra techniques that you'll want to be sure to know. First, let's start by going down to the Browse by Object button in the lower right-hand corner. We devoted an entire video to this earlier. And I'll click on it and click on Browse by Table, and this will jump me straight to my first table and I'll use the down arrow to jump to my second table. Now first, let's talk about tabs and tables. If I press Tab, it will walk me through all my cells. And if I hold the Shift key down while I press Tab, it'll go backwards.
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Using advanced table features

Once you're pretty good with inserting and modifying tables, here are some extra techniques that you'll want to be sure to know. First, let's start by going down to the Browse by Object button in the lower right-hand corner. We devoted an entire video to this earlier. And I'll click on it and click on Browse by Table, and this will jump me straight to my first table and I'll use the down arrow to jump to my second table. Now first, let's talk about tabs and tables. If I press Tab, it will walk me through all my cells. And if I hold the Shift key down while I press Tab, it'll go backwards.

If I'm in my very, very last cell and I press Tab, it'll make a new row. I'm going to go ahead and do Ctrl+Z to undo that. Now what if you wanted to have a tab inside a cell? You would click where you want the tab to go and now I'm going to hold down the Ctrl key and press Tab and it does an indent for me. I'll do it again, I'll click where I want it to go and do a Ctrl+Tab. Now this table has borders around it. If I don't want borders, I'll go ahead and click on the little box to select the table and I'll go to Table Tools > Design and I'll drop down the Borders button and tell it No Border.

So now no borders will print, but it's also hard for me to work with the table because I can't see where the lines are and I can't tell if this is a table or if this is a table or what's going on. So I'm going to click on the little square in the upper corner again, and this time go to Table Tools in the Layout Ribbon and the second button says View Gridlines. That gives me a blue dashed outline around my table and it won't print. Next, let's take a look at table styles. Styles work the same way for tables as they do for regular text. I'll click in my table, I'm going to go to the Table Tools to Design tab.

I have an entire style gallery here with lots of different formats for my tables. But I would like to create my own. So at the bottom of the gallery, there's an option here that says New Table Style. I'll go ahead and name it. I'll call it TwoTrees. Now by default, this style starts from scratch and I can see that there's no formatting at all. But here where it says Style based on, I can drop that down and pick one of the already existing table styles and use that as the basis for my changes. I'm going to scroll up a bit and I'm going to find Light Shading - Accent 3 and use this as my basis.

The next dropdown here says Apply formatting to Whole table, and any changes here I make would apply to the whole thing. If I drop this down, it specifies what I'm actually formatting. So I'm going to start with the Header row and the changes I make now will just be applied to this header. I could change the font. I'm going to choose Arial Rounded MT Bold. Now don't forget about that font trick that I showed you earlier where I can start typing the font name and it'll jump to it on the list. I'll make them 18 point and I'll change the color from blue to green.

I'd like to adjust the borders too. I'd like to just have thicker-bottom border. So over here I'll drop down this first line and I'm going to choose this double line right here. Here I can change the thickness of it. I'll go ahead and make it 1.5 point. Here if I wanted to change the color I could and I'll make it that same green. And then under the Borders button, I'm going to turn off the Top Border, set this just to bottom border and I like the way that looks. Next, let's take this first column and turn it green also.

So I'll come back to where it says Apply formatting to and I'll change that to First column and change my text to green. I don't like the shading on these columns, so I'm going to come up here to Apply formatting to and I'm going to drop that down and choose my Odd banded columns. Now I would think that this would be the first column and odd, but it actually starts with the second column, it considers these headers. And so here it says the fill color is light blue, and I'll change that to No Color, and I want to change these to green.

So I'll look for Odd banded rows and change the fill color to the lightest green color. The last way that I'm going to modify this table is to put in a little bit of breathing room around the cells to make the cells a little wider. So I'm going to change the dropdown back to Whole table. Now we don't want to overlook the Format button in the lower left-hand corner. These options work exactly the same way that creating your own style works. So I am going to choose Paragraph and I'm going to put in just a little bit of spacing before and after. I'll put in 3 points of spacing Before and 3 points of spacing After and click OK.

Once you like how your table looks, you have two options at the bottom for where my TwoTrees table style is going to be saved. It could be Only in this document or New documents based on this template. If I make this choice and then save my document right away, my TwoTrees table style will be available in all my future Word documents. Alternatively, if I only wanted the table style available in certain types of documents, I could save this file as a template instead. I'm going to go ahead and put this on New documents based on this template so that it's always available to me and I'll click OK.

Now I'll click in my table, here's my new TwoTrees style. Now there's one last completely cool trick. If you right-click on the Style in the gallery, you can also set this as a default, and it gives you the same options, This document only or All documents based on the Normal template. Any time I add a table, it will automatically have the TwoTrees format. And I'm going to keep that on This document only because I don't know what I'm going to want my tables to look like later, so I'll click OK. Let's test that out. Do a Ctrl+N and go to the bottom of the document and I'll hit Enter a couple of times.

And just for kicks, go up to Insert and choose a Table and it doesn't matter how many cells you want. Then take a look at this. It's defaulting to the TwoTrees style. So between mastering tabs and tables, working with the gridlines, and creating your own table styles, taking control over your table appearance makes you a true power user.

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