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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
There's a cliche that pictures speak louder than words. PowerPoint is the perfect vehicle to demonstrate just how very true this is. SmartArt is an easy tool that produces advanced graphics in just a few clicks, and it even allows you to incorporate pictures. Go down to slide 8. Here, I have a bulleted list of the kind of art that can be found in SAMOCA. Sure! I could add a few images to the slide, but let's make it artistic too. Go ahead and select the bulleted list, and on the Home ribbon, just to the right of center, there is a button for Convert to SmartArt.
It shows a few sample SmartArts, but let's use the More SmartArt Graphics option at the bottom. When you look at the SmartArt window, there are all kinds of different categories for the kinds of SmartArt that you'll find. But down at the bottom there's an option for picture. This pulls all of the SmartArt from the various types that include pictures which is perfect for a museum. Scroll down in the gallery, and look for the Hexagon Cluster. I'll click on it and click OK. Now, I have a SmartArt, and on the left-hand side I have my bulleted list. Highlight Oil and Watercolor, and Mixed Media.
Up on the ribbon, click on the Promote button to make the main bullet levels. Let's add another one, click at the end of Mixed Media and then back up on the ribbon, there's an option for Add Shape. Drop that down, and Add Shape After, type in Photography. Now that I have all my text in place, I can close this window. If you ever want to open it again, just click on these little arrows. I am going to use the handle on the bottom-right corner to stretch out my SmartArt and make it a little bit bigger. Now let's format it. I am going to click on Change Colors, scroll down in the gallery, and make this Accent 5, the Gradient Loop. Under the SmartArt styles, use Intense Effect.
Now, our text is too light for that. So, go back to the Home tab, drop down the Font Color, and change it to the darkest Aqua. Last, let's make the text bold, so it really stands out. Now, we're ready for our pictures. Notice in each of these hexagons, there is a matching pair. So, this is my Mixed Media. I'll click on the picture, and it opens up the dialog box. Right now, I'm in my Chapter 7 folder of my Exercise Files, and here's my Mixed Media artwork. I can double-click on it or click on it, and click Insert. PowerPoint will think for a minute, and then put the art into place.
Now, let's do the same thing for Oil and Watercolor. I'll click on the picture, double-click on my art, and it will get inserted into the placeholder, and last, Photography, click the picture, click Insert. Now what's nice is that when I play my slide, even though I have nothing in this particular placeholder, when I show my slideshow, it doesn't have the picture placeholder, it shows up as an empty hexagon. Now, doesn't that look nicer than a bulleted list? By incorporating SmartArt into my museum slide show, the examples from our collections are much more suited to the creative atmosphere of the San Angelico Museum of Contemporary Art than my plane boring bulleted list.
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