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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
When you want to replace content, you probably just select it; delete it and type in the new text. But what if you need to see the old content as you replace it, try overtype mode. First we need to set up overtype. Go up to the File tab and at the bottom click on Options, go to the Advanced section and then right here it says Use the Insert key to control overtype mode. I'll go ahead and turn that on. There's also an option for Use overtype mode, but then overtype is on by default and you'll have to press Insert to add text the normal way that you do now.
So it's probably best to leave this unchecked. I'll go ahead and click OK. Now, click at the beginning of text that you want to replace. We're going to change HANDBOOK to MANUAL. I'll look at my keyboard and if you have an extended keyboard with the six pack of keys in it, you can see Insert above the Delete key and to the left of Home. I'll go ahead and click on Insert. Then I am going type the word MANUAL, and then when I get to end I'll hit Delete twice to get rid of the remaining letters. Now, when you're done, be very careful to press Insert again when you're ready to go back to add in new content, I've just pressed it now.
I've seen people accidentally overwrite their entire document. Now you can then also control overtype from the Status Bar. Go down to the gray Status Bar at the bottom of your screen and right-click on it, there is an option right here for Overtype. When I click on it, it toggles on. And I can see down here I now have a button for Insert. Now scroll down to Page 2 and down here it says delicious and original and I want to change this to delectable and inspired. So I can click on Insert right here and it's the same as pressing the Insert key on my keyboard, and I can start typing.
Then as soon as I'm done, I'll click on Overtype again to turn it off or, again, tap on the Insert key on your keyboard and I'll press the Spacebar to put the space back in the text. So using Overtype to replace content can be the perfect technique when you want to overwrite your content, but you don't want to erase it first. Again just don't forget to turn it off when you're done, so you don't replace text that you really did want.
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