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Word 2010 Power Shortcuts
Illustration by Neil Webb

Using Overtype mode


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Using Overtype mode

When you want to replace content, you probably just select it; delete it and type in the new text. But what if you need to see the old content as you replace it, try overtype mode. First we need to set up overtype. Go up to the File tab and at the bottom click on Options, go to the Advanced section and then right here it says Use the Insert key to control overtype mode. I'll go ahead and turn that on. There's also an option for Use overtype mode, but then overtype is on by default and you'll have to press Insert to add text the normal way that you do now.
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Using Overtype mode

When you want to replace content, you probably just select it; delete it and type in the new text. But what if you need to see the old content as you replace it, try overtype mode. First we need to set up overtype. Go up to the File tab and at the bottom click on Options, go to the Advanced section and then right here it says Use the Insert key to control overtype mode. I'll go ahead and turn that on. There's also an option for Use overtype mode, but then overtype is on by default and you'll have to press Insert to add text the normal way that you do now.

So it's probably best to leave this unchecked. I'll go ahead and click OK. Now, click at the beginning of text that you want to replace. We're going to change HANDBOOK to MANUAL. I'll look at my keyboard and if you have an extended keyboard with the six pack of keys in it, you can see Insert above the Delete key and to the left of Home. I'll go ahead and click on Insert. Then I am going type the word MANUAL, and then when I get to end I'll hit Delete twice to get rid of the remaining letters. Now, when you're done, be very careful to press Insert again when you're ready to go back to add in new content, I've just pressed it now.

I've seen people accidentally overwrite their entire document. Now you can then also control overtype from the Status Bar. Go down to the gray Status Bar at the bottom of your screen and right-click on it, there is an option right here for Overtype. When I click on it, it toggles on. And I can see down here I now have a button for Insert. Now scroll down to Page 2 and down here it says delicious and original and I want to change this to delectable and inspired. So I can click on Insert right here and it's the same as pressing the Insert key on my keyboard, and I can start typing.

Then as soon as I'm done, I'll click on Overtype again to turn it off or, again, tap on the Insert key on your keyboard and I'll press the Spacebar to put the space back in the text. So using Overtype to replace content can be the perfect technique when you want to overwrite your content, but you don't want to erase it first. Again just don't forget to turn it off when you're done, so you don't replace text that you really did want.

There are currently no FAQs about Word 2010 Power Shortcuts.

 
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