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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
It's great to be able to manipulate the calendar with your keyboard rather than using the mouse. I will give you a variety of shortcut keys to speed things up. And don't forget, all the keyboard shortcuts I demonstrate are listed in the Quick Reference document in the exercise files. But first is to jump to a date. If you need to jump specifically to a date, hit Ctrl+G. This pops up a dialog box asking you which date to go. This is especially useful when you need to go to specific date far in the future, like April 1.
Note that in this window just, like many others, I can also type a phrase. For example, first Tuesday in May, or just simply today. When viewing your calendar in day or week mode, you can change the viewing by an entire day at a time or an entire week at a time. Pressing the Left and Right Arrow keys will cycle left and right through the calendar day by day. Holding down Alt and pressing up or down will jump week by week.
To change the view of our calendar, such as day, week, and month, you can hold down the Alt key followed by either the equals sign for monthly, the minus sign for weekly, or a number from 1 through 0. That number will show you that many days. For example, Alt+5 shows me five days, Alt+9 will show me nine, and Alt+1 will show me one. When entering a number, you'll need to use the numbers on the top row of your keyboard, not your ten key.
Finally, you can create a new appointment from anywhere within Outlook by pressing Ctrl+Shift+A. Enter the details using Tab to move between fields and then press Alt+S to save and close. I hope you enjoyed the chapter on using your appointments and calendar. Coming up next is chapter 6 where I show you a variety of ways to make use of the Contacts feature in Outlook.
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