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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
It's great to be able to manipulate the calendar with your keyboard rather than the mouse. In this last video for Chapter 5, I will give you a variety of shortcut keys to speed things up. The first is to jump to a specific date. While viewing our calendar, I can hit Ctrl+G. This brings up a window where I can either enter a specific day or a term such as next Friday or third Tuesday in May.
When I press Enter, I am taken straight to that day. You might also like to know that you can type the term today to go straight back to today. Another useful shortcut is to jump up or down in an entire week. Right now, I'm looking at the week of November 21st through 27th. To jump to next week, I hold down Alt and press the Down Arrow. The Up Arrow brings me up one week. If I need to jump four weeks down, I can hold down Alt and hit Down, Down, Down, Down.
By default, Outlook shows us five or seven days when we look at the week view. I can change this by holding down Alt and pressing any number on the top row of the keyboard. Alt+3 shows me three days, Alt+7, 7 days, Alt+0 is 10 days. I can still use the previous shortcut, Alt+ Up and Down, to jump seven days at a time. I can also use the Left and Right Arrow keys to go forward and backwards through the days.
I can change the view that I'm looking at, for example daily, weekly or monthly, by pressing Alt+1 for daily, Alt+Minus for weekly, and Alt+Equals for monthly. Finally, I can create a brand-new appointment by pressing Ctrl+Shift+A. Just as with email, I can use the Tab key to jump between fields, and then press Alt+S to Save.
That concludes Chapter 5. In the next chapter, we will talk all about contacts within Outlook and how you can save some time using shortcut keys and a few other power shortcuts.
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