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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
PowerPoint's AutoCorrect tool automatically fixes common typos. You can also use it creatively. Instead of typing my company name or my address over and over, one of my favorite tricks is is to use AutoCorrect to create an abbreviation that expands into the full text automatically. Here is a demonstration. I am going to put in the Director's name by typing .KM and hitting the Spacebar, and it automatically expands into Kimberly McNiel, HR Director. Let me show you how that is done. Go up to the File menu and then down to Options, click on Proofing and then on the right-hand side, click on AutoCorrect Options, click on the AutoCorrect tab and I will scroll over here, and you can see that I have .KM and it will replace it with Kimberly McNeil, HR Director.
Let's make our own. I will click and replace and I will take .sam. The other reason why I am starting this with the period is that I have to create an abbreviation that won't get used in regular typing. For example, if I was going to auto expand my address, I just can't use ADD because, every time I will type the word add or the word address, my whole street address would appear. So I start mine with a period. So I have .sam. I'll hit tab key and come over here and I will type in the name of my museum. And then I will click Add.
Now, you can use the same technique to enter frequently used blocks of text. For example, I am going to put in .contact and type in... okay, and then I will click Add, then I will click OK to close this box and click OK again. Let's go down to our last slide. So on the Contact Us slide, I will type in .sam, and I will hit Enter and then I will type in .contact. So you can see that to save time when typing reoccurring content, you can't be use an AutoCorrect as a text expansion tool.
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