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Using AutoCorrect to create abbreviations

From: PowerPoint 2010 Power Shortcuts

Video: Using AutoCorrect to create abbreviations

PowerPoint's AutoCorrect tool automatically fixes common typos. You can also use it creatively. Instead of typing my company name or my address over and over, one of my favorite tricks is is to use AutoCorrect to create an abbreviation that expands into the full text automatically. Here is a demonstration. I am going to put in the Director's name by typing .KM and hitting the Spacebar, and it automatically expands into Kimberly McNiel, HR Director. Let me show you how that is done. Go up to the File menu and then down to Options, click on Proofing and then on the right-hand side, click on AutoCorrect Options, click on the AutoCorrect tab and I will scroll over here, and you can see that I have .KM and it will replace it with Kimberly McNeil, HR Director.

Using AutoCorrect to create abbreviations

PowerPoint's AutoCorrect tool automatically fixes common typos. You can also use it creatively. Instead of typing my company name or my address over and over, one of my favorite tricks is is to use AutoCorrect to create an abbreviation that expands into the full text automatically. Here is a demonstration. I am going to put in the Director's name by typing .KM and hitting the Spacebar, and it automatically expands into Kimberly McNiel, HR Director. Let me show you how that is done. Go up to the File menu and then down to Options, click on Proofing and then on the right-hand side, click on AutoCorrect Options, click on the AutoCorrect tab and I will scroll over here, and you can see that I have .KM and it will replace it with Kimberly McNeil, HR Director.

Let's make our own. I will click and replace and I will take .sam. The other reason why I am starting this with the period is that I have to create an abbreviation that won't get used in regular typing. For example, if I was going to auto expand my address, I just can't use ADD because, every time I will type the word add or the word address, my whole street address would appear. So I start mine with a period. So I have .sam. I'll hit tab key and come over here and I will type in the name of my museum. And then I will click Add.

Now, you can use the same technique to enter frequently used blocks of text. For example, I am going to put in .contact and type in... okay, and then I will click Add, then I will click OK to close this box and click OK again. Let's go down to our last slide. So on the Contact Us slide, I will type in .sam, and I will hit Enter and then I will type in .contact. So you can see that to save time when typing reoccurring content, you can't be use an AutoCorrect as a text expansion tool.

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This video is part of

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PowerPoint 2010 Power Shortcuts

52 video lessons · 10352 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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