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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Word's AutoCorrect tool automatically corrects common typos; you can also take advantage of it creatively. Instead of typing my company name or my address over and over, one of my favorite tricks is to use AutoCorrect to create an abbreviation that expands into the full text automatically. For example, I already have one set up for the name, Maria Ann Vitalia. So all I have to do is type in .mav and when I hit the Spacebar or Enter, it automatically expands. I'll go ahead and fix that and put in a comma (,).
Now let me show you how I did that. Go up to the File tab and down to Options at the bottom. Go to the Proofing section and click on AutoCorrect Options. Now I'm on the AutoCorrect tab and I can see here at the bottom, I have .mav, Maria Ann Vitalia. Now notice that its starts with a period. You don't want to use any kind of abbreviation that you might actually type. For instance, I might want to actually use my initials, MAV, somewhere in the document, or if I was putting in my address, I can't just use ADD because it could be the word Add or Adds or Address or you know, its something that I'd type regularly.
So I choose a character that I wouldn't use naturally. Let's go ahead and create our own. I'll start with a period and then I'll type ttoi and I'll hit the Tab key to replace it with Two Trees Olive Oil and then I'll click Add. So there's my company name. You can even use it for boilerplate text. If I want to have a For more information paragraph, I'll put in .fmi and tab over and type in For more information, please contact Maria at 202-555-1212, and I'll click Add.
I'll click OK to close the window and OK again. So now let's add them to our document. I'll click down at the bottom of the First page and press Enter to get myself a little bit of space, and I'll type in .ttoi and then .fmi. To save time when typing recurring content, you can't beat using AutoCorrect as a text expansion tool.
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