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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
If I simply want to mark a task as Complete, if that's the update that I need to provide, I can simply click the checkbox for the item and it will mark it a 100% complete as of right now. But I might want to do something a little more nuanced. If I do, and particularly if it's a task rather than a flagged item, I am going to open it up and do an update that's a little bit different. For example, I can say that this is In progress and that it's 50% done.
I could also add some other information if I wanted to. I could attach some other files. I can forward this to somebody else that they have a report of what I've just done. So if I'm doing this work on behalf of another person and I need to give them an update, one way to do that is simply to forward this right now. I also can delete the task from right here if I need to. Now if I just want to check it as Complete, I can do that, but let me go ahead and save this right now, as it's been updated. If I look over here on the right in the reading pane, here is this task, now it's In progress, 50% done.
Now let's go and mark it as complete. This is the same as if I'd click the checkbox and does all of the same things. So that works super well. If I want to come back and say, oh! No, it actually -- I thought it was completed, but it didn't quite get completed. Now I'm waiting on somebody else just to finish it off. Notice when I change the Status to Waiting on others, the percent complete changes and I am going to say we're actually 95% complete. I don't need to choose from the list, I can enter a number of my own and I'm going to save and close this.
Now it's unchecked, not crossed out any longer, Normal, Waiting on others, 95% complete. I love this Status of Waiting on others because one of the ways that I can arrange this is I can arrange it based on its Completeness State. Whether it's completed or not and get them in order and say, oh okay, well here is some items that are waiting on others, here at the top and items that aren't. Incomplete items always go to the top when I choose Complete State.
I can also organize these based on Importance and organize these based on Subject, Attachments or Due Date, which is the default once again. So lots of ways I can update a task, whether I want to simply use the checkbox or I want to provide some additional information here by changing the status and using either the dropdown percentages or specific percentages. By updating my tasks, I make them and this view of them far more useful to managing my work life.
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