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Updating a task

From: Outlook Web App (OWA) 2010 Essential Training

Video: Updating a task

If I simply want to mark a task as Complete, if that's the update that I need to provide, I can simply click the checkbox for the item and it will mark it a 100% complete as of right now. But I might want to do something a little more nuanced. If I do, and particularly if it's a task rather than a flagged item, I am going to open it up and do an update that's a little bit different. For example, I can say that this is In progress and that it's 50% done.

Updating a task

If I simply want to mark a task as Complete, if that's the update that I need to provide, I can simply click the checkbox for the item and it will mark it a 100% complete as of right now. But I might want to do something a little more nuanced. If I do, and particularly if it's a task rather than a flagged item, I am going to open it up and do an update that's a little bit different. For example, I can say that this is In progress and that it's 50% done.

I could also add some other information if I wanted to. I could attach some other files. I can forward this to somebody else that they have a report of what I've just done. So if I'm doing this work on behalf of another person and I need to give them an update, one way to do that is simply to forward this right now. I also can delete the task from right here if I need to. Now if I just want to check it as Complete, I can do that, but let me go ahead and save this right now, as it's been updated. If I look over here on the right in the reading pane, here is this task, now it's In progress, 50% done.

Now let's go and mark it as complete. This is the same as if I'd click the checkbox and does all of the same things. So that works super well. If I want to come back and say, oh! No, it actually -- I thought it was completed, but it didn't quite get completed. Now I'm waiting on somebody else just to finish it off. Notice when I change the Status to Waiting on others, the percent complete changes and I am going to say we're actually 95% complete. I don't need to choose from the list, I can enter a number of my own and I'm going to save and close this.

Now it's unchecked, not crossed out any longer, Normal, Waiting on others, 95% complete. I love this Status of Waiting on others because one of the ways that I can arrange this is I can arrange it based on its Completeness State. Whether it's completed or not and get them in order and say, oh okay, well here is some items that are waiting on others, here at the top and items that aren't. Incomplete items always go to the top when I choose Complete State.

I can also organize these based on Importance and organize these based on Subject, Attachments or Due Date, which is the default once again. So lots of ways I can update a task, whether I want to simply use the checkbox or I want to provide some additional information here by changing the status and using either the dropdown percentages or specific percentages. By updating my tasks, I make them and this view of them far more useful to managing my work life.

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4469 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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