Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
You'll often need to find an old e-mail that you've sent, received, or even deleted. Outlook provides a quick but limited search capability, and a very powerful Advanced Find function. To use the simple Search feature, just place your cursor in the Search Inbox field or press the shortcut, Ctrl+E. It helps to already be in the folder that you believe your e-mail to be in, since this feature only scans the current folder by default. You can now type something into the Search field.
This can be someone's name or a keyword. Outlook will search the subject of an e-mail, the body, and even attachments of most file types. If I want to get more specific, I can use the Refine features located in the Ribbon. I can specify who it's from, whether or not it has attachments, is it belongs to a category, and a few others. Remember that this is only looking in the current folder. To expand the search to include all of Outlook's e-mail, I need to click on All Mail Items to the left of the Ribbon.
Shortcut key for this is Ctrl+Alt+A. If this simple search doesn't work, I can also execute an advanced find. To do this, start with a normal search, then pull down the Search Tools menu and choose Advanced Find. The shortcut key for this is Ctrl+Shift+F, and it works even if you haven't already started a search. In the dialog box that appears, go through the fields and enter any information to make your search more specific. You might say it includes the word budget in the subject or message body, and you know it's from Judith.
You might also know that it has an attachment and that the file is pretty big. Remember that, like before, this only searches the folder that you are in initially. To change that, I can click Browse and change the folder that I want to search. Perhaps I'll search the entire Mailbox. Just make sure that Search subfolders is checked. One reason that Advanced Find is uniquely powerful is that I can change what kind of item I'm looking for. It doesn't have to be an e-mail. For example, if I pull this down, I can specify to look through Appointments, Contacts, Tasks, or just any type of Outlook item.
You might find this method to be far more powerful than the simple search discussed earlier. So there are two quick ways to search through your Outlook e-mail. Outlook provides a third method called a Search Folder, and I'll get to that in the next video.
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 73613 Viewers
80 Video lessons · 129290 Viewers
52 Video lessons · 63665 Viewers
59 Video lessons · 49424 Viewers
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.
Your file was successfully uploaded.