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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
You often need to find an old email that you've received, sent, or deleted. Outlook provides a quick but limited search capability and a very powerful advanced find function. To use the simple search feature, just place your cursor in the search field or press Ctrl+E. It helps to already be in the folder that you believe your email is in, since this feature only scans the current folder by default. You can now type something into the search field. this can be someone's name or a keyword. It will search the subject of the email, the body, and even most attachments.
If you want to get more specific by date range or sender, or if you're just looking for emails with attachments, you can use the query builder to add more parameters to your search. Remember that this only looks in the current folder. If you want to expand the search to include all of Outlook's email you'll click on Try searching again in All Mail Items. If you want a more powerful search, pulldown the Tools menu, choose Instant Search, and then Advanced Find. The shortcut key for this is Ctrl+Shift+F. In the dialog box that appears you can use the fields to specify any criteria you like including messages with attachments, messages that are of a certain size, keywords in the subject or body, who they are from, who they're to, and when they're sent.
Again remember that this only searches the current folder by default, but if you click Browse you can specify which folder is to search through. To search through all of them, just check Mailbox and make sure that Search subfolders is also checked. We will hit OK and then Find Now. You might find this method to be more powerful than the simple search discussed earlier. So there is two quick ways to search through Outlook for your mail. Outlook provides a third method which allows you to save search criteria and get quick results into what's known as a search folder and that is discussed in the next video.
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