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There are times when the recurring feature of an appointment won't work out. For example, on Thursday I have got the Picnic Review meeting. This meeting needs to happen again the following week and again two weeks later. Unfortunately, it's not in a pattern that I can easily program in using the Recurring feature. I have already created the initial appointment with plenty of notes and other details, so that's all set. Now, I just need to take this appointment and clone it to two other days. There's two ways I can do this. The first is through drag-and-drop. In a prior video, I showed you that you can reschedule an appointment by dragging and dropping it to another date or time.
If I click and drag this appointment to Monday, it moves it to Monday. But if I do this while holding down the Ctrl key--that is, drag and drop while holding Ctrl-- when I let go, Outlook creates a clone, leaving the original in its place. I can even modify the new appointment, and this does not affect the original, unlike recurring appointments. Another option is through copy and paste. If dragging and dropping is a little inconvenient, I can use copy and paste the same way I might in Microsoft Word or Excel.
I will start by clicking on the border of an appointment and pressing Ctrl+C to copy. Now, I will move to the date and time that I want the duplicate to appear and press Ctrl+V to paste. That's it! The next video is for those of you who travel or work with people in different time zones. Let's proceed.
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