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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
There are times when the recurring feature of an appointment won't work out. For example, on Thursday I have got the Picnic Review meeting. This meeting needs to happen again the following week and again two weeks later. Unfortunately, it's not in a pattern that I can easily program in using the Recurring feature. I have already created the initial appointment with plenty of notes and other details, so that's all set. Now, I just need to take this appointment and clone it to two other days. There's two ways I can do this. The first is through drag-and-drop. In a prior video, I showed you that you can reschedule an appointment by dragging and dropping it to another date or time.
If I click and drag this appointment to Monday, it moves it to Monday. But if I do this while holding down the Ctrl key--that is, drag and drop while holding Ctrl-- when I let go, Outlook creates a clone, leaving the original in its place. I can even modify the new appointment, and this does not affect the original, unlike recurring appointments. Another option is through copy and paste. If dragging and dropping is a little inconvenient, I can use copy and paste the same way I might in Microsoft Word or Excel.
I will start by clicking on the border of an appointment and pressing Ctrl+C to copy. Now, I will move to the date and time that I want the duplicate to appear and press Ctrl+V to paste. That's it! The next video is for those of you who travel or work with people in different time zones. Let's proceed.
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